[e. Presentation and Discussion on the Draft Ordinance for the Streambank Erosion Mitigation Program for Residential Properties in the City of DeSoto]

AGENDA. WE WILL NOW HAVE A PRESENTATION AND DISCUSSION ON THE DRAFT ORDINANCE FOR THE STREAM BANK EROSION MITIGATION PROGRAM FOR RESIDENTIAL PROPERTIES IN THE CITY OF DESOTO. MAKING A PRESENTATION IS DIRECTOR OF DEVELOPMENT SERVICES, AHMED CASEY. GOOD EVENING, MADAM MAYOR. CITY COUNCIL, MR. CITY MANAGER. OKAY, LAST TIME WE WERE HERE, IT WAS BACK IN MAY 19TH, 2026. SO WE GOT YOUR DIRECTION TO. AND ALSO ANOTHER WE GOT WE GOT YOUR DIRECTION TO PROCEED WITH THE ORDINANCE. SO WE DID DRAFT THE ORDINANCE. WE PUT THAT AS PART OF THE ATTACHMENT. IT WAS REVIEWED AND PREPARED BY THE CITY ATTORNEY. WE'VE BEEN WORKING ON IT FOR A COUPLE OF MONTHS, AND THIS WILL BE THE FINAL DRAFT. BUT IF YOU CAN HAVE A COUPLE OF WEEKS TO REVIEW AND LET US KNOW, MAYBE BY BY THE END OF THIS MONTH, OR MAYBE EVEN WE CAN EXTEND IT TO OCTOBER 7TH IF WE NEED TO. IF YOU COULD JUST REVIEW IT, LET US KNOW WHAT YOU THINK. OR FOR MISSING ANYTHING. SO THE PURPOSE OF TONIGHT'S MEETING IS JUST TO GIVE YOU AN UPDATE OR KIND OF LIKE STATUS UPDATE, GIVE YOU AN OPPORTUNITY TO LOOK AT THE ORDINANCE AND THEN DISCUSS THE NEXT STEPS. SOME OF THE DIRECTIONS THAT WE INCLUDED COUNCIL TALKED ABOUT. WELL, WE TALKED ABOUT THE DRAINAGE FUND. SO ALLOCATION OF $500,000. WE TALKED ABOUT 10,000 HOMEOWNER PAYMENT INSTEAD OF 50, 50 OR 7525. AND CITY COUNCIL REQUESTED NO CITY CONTRIBUTION CAP, NO LIENS IN HOUSE PROJECT MANAGEMENT AND SCORING MATRIX, WHICH ALL INCLUDED IN THE DRAFT ORDINANCE. CITY RESPONSIBILITY WILL BE APPLICATION REVIEW AND SELECTION. WE WILL DO THE DESIGN. WE BID THE PROJECT, DO THE PROCUREMENT, DO CONSTRUCTION. WE INSPECT THE PROJECT, ACCEPT IT AND DO THE WORK WITH THE CONTRACTOR ON THE WARRANTY. NOW THE WARRANTY CONTRACTOR WILL BE RESPONSIBLE FOR IT FOR TWO YEARS AFTER THE COMPLETION. OKAY. PROJECT IMPLEMENTATION PROCESS. STEP ONE IS THE APPLICATIONS. WE DO INTEND TO OPEN THE APPLICATIONS FROM OCTOBER 1ST TO DECEMBER 1ST. SO TWO MONTHS THAT WE'RE GOING TO OPEN THE APPLICATIONS. WE ALLOW RESIDENTS TO APPLY AND TAKE ADVANTAGE OF THIS PROGRAM.

NEXT STEP IS WE DO ELIGIBILITY REVIEW. WE DO THE SCORING AND THEN WE DO THE PROJECT SELECTION. WE INTEND TO SELECT PROJECTS IN DECEMBER AND JANUARY. AFTER THAT, WE'LL COME BACK TO YOU FOR THE DESIGN AND CONSTRUCTION CONTRACT APPROVALS. WE DO THE DESIGN AND THEN WE DO CONSTRUCTION TO THE COMPLETION OF THE PROJECT. NEXT SLIDE IS THE PROPERTY OWNER RESPONSIBILITIES. I'M NOT GOING TO I'M NOT GOING TO COVER ALL OF THOSE. BUT BASICALLY WE'LL TELL YOU THE HOMEOWNER IS RESPONSIBLE TO PAY THE FLAT RATE PAYMENT. THE 10,000

[01:05:06]

PROVIDE EASEMENTS, WORK WITH THE CITY, PROVIDE RIGHT OF ENTRY UNTIL WE COMPLETE THE PROJECT. PUBLIC OUTREACH. I KNOW IT'S A BIG ONE. SO THE TIME THAT WE'RE GOING TO OPEN THE APPLICATION AGAIN FROM OCTOBER 1ST TO DECEMBER 1ST, WE'RE GOING TO HAVE THREE WORKSHOPS FOR THE RESIDENTS. WE'RE GOING TO HAVE OCTOBER 7TH AT 12:00 AT THE CITY HALL. WE ARE GOING TO DO ANOTHER WORKSHOP. OCTOBER 14TH AT 6 P.M. A VIRTUAL OPTION, AND THEN WE'LL DO A THIRD OPTION. OCTOBER 28TH, 3 P.M. AT THE ARC. WHAT WE WILL DO, WE WILL GO OVER THE APPLICATION. WE'LL GO OVER THE PROGRAM ENTIRELY, AND THEN WE ALLOW RESIDENTS TO ASK QUESTIONS. AND THEN ON THE SPOT, WE CAN HELP THEM TO FILL THEIR APPLICATIONS. WE ALSO DEVELOPED EDUCATION MATERIALS. WE LEFT COPIES ON THE TABLE, JUST A GUIDELINE. WE ALSO PUT THAT ON THE ATTACHMENT. WE'LL HAVE THOSE MATERIALS WITH US AT THE WORKSHOPS. AND THEN LAST SLIDE IS JUST OUR FEEDBACK FOR MISSING ANYTHING. AND THEN I UNDERSTAND MAYBE IT'S NOT ENOUGH TIME TO REVIEW THE ORDINANCE FOR THREE DAYS. SO WE CAN, WE CAN HAVE THE COMMENTS, LET'S SAY BY OCTOBER 7TH. THAT CONCLUDES THE PRESENTATION. COUNCIL MEMBER PARKER. THANK YOU, MADAM MAYOR, AND THANK YOU FOR THIS PRESENTATION. YOU KNOW, I WAS GOING TO SAY SOMETHING BECAUSE IT'S IT'S QUITE A BIT OF THAT IN PLACE TOO. AND SO I GUESS MY QUESTION IS, I THOUGHT AT SOME POINT WE DID IN THE $10,000, EVEN THOUGH WE SAID IT WAS 10,000, BUT THAT THERE STILL WOULD BE A LIEN IF, YOU KNOW, AT SOME POINT, IF THEY DON'T PAY AND I DON'T, I THINK YOU SAID NO LIEN HERE. AND I THOUGHT WE SAID WE DID WANT. BUT CAN WE LOOK INTO THAT? BECAUSE I WANT TO MAKE CERTAIN THAT WE DON'T DO A WHOLE LOT OF $10,000 PAYMENTS, AND THEN NOTHING HAPPENS IF THEY DON'T PAY. SO I WANT TO MAKE CERTAIN THAT WE DO THAT. CERTAINLY. SO WE TALKED WITH THE CITY ATTORNEY. WE TRIED TO ACCOMMODATE THE CITY COUNCIL REQUEST. AT THE SAME TIME, WE HAVE A MEASURE TO, YOU KNOW, HOLD THOSE RESIDENTS ACCOUNTABLE WITHOUT HAVING A LIEN. SO WE AGREED WITH THE CITY ATTORNEY TO DO LIKE CONTRACT BREACH. BASICALLY, IF A RESIDENT IS NOT PAYING THE REMAINING MONEY, THEN IT WILL BE CONSIDERED A CONTRACT BREACH. AND THEN AND THEN THE CITY WILL HAVE A CASE WITH THE CITY ATTORNEY TO GO AFTER THE RESIDENTS AND MAKE THEM PAY THE PAYMENT. AND, YOU KNOW, AND THEN IF WE NEED TO PUT A LIEN, IF THE CASE PROGRESSES, THEN WE CAN DO THAT IN THE FUTURE. BUT BUT NOT TO LIKE ADD A LINE. IF THEY DON'T, YOU KNOW, IF THEY DON'T MAKE PAYMENTS ON TIME OR, YOU KNOW, SO, SO THE, SO THE PROCESS, BECAUSE I SAW THE PART ABOUT THE PAYMENTS, THE PROCESS OF IT, THE REASON I'M ASKING ABOUT THE LIENS IS IF YOU DON'T SAY THE LENS IS GOING TO HAPPEN, YOU CAN'T COME BACK AND SAY IT'S GOING TO HAPPEN. I MEAN, IT FEELS LIKE YOU WOULD BE SWITCHING UP. ALL I'M SAYING IS IF THEY HAVE A PAYMENT PLAN, SOMETHING'S CONTINGENT ON THAT PAYMENT PLAN. WHAT IS THAT? THAT'S THE CONTRACT BREACH THAT THE CITY ATTORNEY ADVISED. SO BASICALLY WITH WITH THE WITH THE CITY ATTORNEY IS SAYING IS IF THEY DON'T MAKE THE PAYMENTS, THEN THAT WOULD BE CONSIDERED A CONTRACT BREACH. THEY'RE BREACHING THE CONTRACT WITH THE CITY AND THEN THE CITY CAN BUILD A CASE. YEAH, I JUST WANT TO MAKE CERTAIN BECAUSE I JUST DON'T WANT SOMETHING TO GET SWITCHED UP ON SOMEBODY. IF WE SAY IT UP, UP, UP FRONT. AND WHEN WE'RE TALKING IN TERMS OF THIS, YOU'RE GOING TO ALREADY BE GOING THROUGH DESIGN AND ALL THESE OTHER THINGS WHICH COST THE CITY MONEY DOES IT DOES. SO IN THE MECHANISM OF COLLECTING THOSE FEES. WE'RE SAYING ONCE THE APPLICATION IS ACCEPTED, THEN WE'RE GOING TO GIVE AN ESTIMATE PROJECT DURATION. LET'S SAY THE ESTIMATE PROJECT DURATION IS, YOU KNOW, TEN MONTHS. AND THEN LET'S SAY THE PROJECT COST IS $100,000. THEN THAT'S 10%. THAT'S THAT'S THE TEN K TEN K DIVIDED BY TEN. SO BASICALLY THEY WILL HAVE TO MAKE MONTHLY PAYMENTS AS WE ACTUALLY DESIGN THE PROJECT AND AS WE ACTUALLY CONSTRUCT THE PROJECT. SO WE'LL HAVE A LOT OF TOOLS, YOU KNOW, DURING THE DESIGN AND CONSTRUCTION TO MAKE SURE THAT WE'RE COLLECTING THE PAYMENTS ON TIME. OKAY, OKAY. THANK YOU. THERE'S A LITTLE BIT MORE SAUSAGE NEEDING TO BE MADE, BUT I BELIEVE I HOPE WE GET THERE BECAUSE IT'S A GREAT IDEA TO MAKE CERTAIN THAT THERE'S A FLAT FEE, BUT I JUST DON'T WANT HOMEOWNERS TO GET THE IDEA, OH, I CAN DO THIS AND THEN CUT OFF WHEN ALL OF THIS IS BEING DIRECTED TOWARDS THEIR PROJECT. IT'S THEIR PROJECT BECAUSE YOU KNOW, IT'S AROUND THEIR HOME. SO THAT'S REALLY WHAT I WAS GOING. I WANT TO MAKE CERTAIN

[01:10:04]

THAT WE DON'T GIVE THAT FALSE NARRATIVE OUT THERE. I UNDERSTOOD, THANK YOU.

COUNCILMAN PARK, DID YOU SAY MORE SAUSAGE LEFT TO BE MADE? I DON'T THINK THAT'S WHAT THAT ANALOGY, BUT WE'LL GO WITH IT FOR TONIGHT. THANK YOU FOR YOUR QUESTIONS. I HAVE SOME QUESTIONS THAT FEED OFF OF HERS, BUT I'M GOING TO PASS IT ON TO MAYOR PRO TEM HUGHES AND THEN I'LL SAVE MY QUESTIONS. THANK YOU. AND I APPRECIATE THIS. YOU KNOW, I'M EXCITED TO SEE THIS COMING. AND I JUST WANT TO PIGGYBACK OFF OF WHAT COUNCIL MEMBER PARKER SAID. I KNOW WE TALKED ABOUT THE SITUATION AS FAR AS LIENS. THAT'S WHY IT SAYS NO LIENS, BECAUSE I THOUGHT WE HAD A CONSENSUS THAT THERE WOULDN'T BE ANY. I WOULDN'T BE IN FAVOR OF ANY.

THEY DON'T PAY. THEY JUST CAN'T PAY. I DON'T THINK WE NEED TO BE. I DON'T EVEN WANT TO HAVE TO ADDRESS THAT. YOU KNOW, I JUST I'M JUST NOT IN FAVOR OF THAT. BUT MY QUESTION WAS, DO YOU HAVE A TEAM THAT'S GOING TO REVIEW THE APPLICATIONS. YEAH. EXCELLENT QUESTION. SO COUNCIL YOU APPROVED IN-HOUSE PROJECT MANAGEMENT. SO WE WERE ABLE TO BRING A SENIOR ENGINEER POSITION. WE DID THE INTERVIEWS. WE MADE A VERBAL OFFER. SO WE'RE WORKING ON IT. BUT WE ARE BRINGING A DEDICATED SENIOR ENGINEER FOR THIS PROGRAM. NOW. THE SYNERGY WILL HELP WITH OTHER PROGRAMS, BUT IT WILL BE MAINLY THE RESPONSE, HIS RESPONSIBILITY TO IMPLEMENT THIS PROGRAM. SO WE'LL HAVE SOMEONE DEDICATED TO, YOU KNOW, TAKE RESIDENTS CALLS. WE WE EXPECT TO RETURN THE CALLS WITHIN THE SAME DAY AND WORK WITH THE RESIDENTS, DO FIELD VISITS AND ALL OF THAT. AND WE'RE GOING TO DO THAT VERY QUICKLY. SO THANK YOU. YES, MA'AM. THANK YOU, MADAM MAYOR. JUST A COUPLE QUICK THINGS. WHEN I LOOK THROUGH ALL THIS, SINCE THERE'S NO CAP IN THE CITY'S CONTRIBUTIONS, YOU KNOW, FOR EACH CASE. NOW WHAT HAPPENS IS THE QUESTION OF WHAT HAPPENS IF YOU START A PROJECT, RIGHT? BECAUSE MAYBE 1 OR 2 PROJECTS, THREE, WHATEVER IT IS, BUT YOU HAVE AN INITIAL ESTIMATE OF THE COST, RIGHT? WELL, IF IT ENDS UP COSTING MORE THAN EXPECTED, AND THEN YOU'RE AT THE 500 CAP FOR THE CITY AS A WHOLE, RIGHT LIMIT FOR THAT YEAR CYCLE. IN THAT CASE, WHO PAYS FOR THE OVERAGE SINCE THERE WILL BE NO LIENS? YES. AND THIS IS THE EXACT SCENARIO THAT WE HAD WITH THE CITY ATTORNEY. WE'RE SAYING NO CAP, BUT BASICALLY THE THE AMOUNT ALLOCATED TO THE PROGRAM WILL BE THE CAP. SO WE'RE NOT GOING TO EXCEED $500,000, BUT WE'RE SAYING NO CAP FOR A PROJECT UP TO THE ALLOCATION OF THE PROGRAM. SO AS LONG AS PROJECT IS BELOW 500,000, THEN THAT'S THIS IS OUR CAP. BUT ANYTHING ABOVE IT WOULDN'T BE APPROVED BECAUSE THE ANNUAL ALLOCATION IS ONLY $500,000.

WELL, WHAT I MEAN IS THAT, YOU KNOW, YOU'RE DEALING WITH MOTHER NATURE, RIGHT? SO WHEN YOU GET INTO THE PROJECTS, SOMETIMES IT MAY GO A LITTLE OVER WHO KNOWS. I'M JUST SAYING, IN THAT CASE, YOU KNOW, THE CONTRACTORS ARE, LET'S SAY THEY'RE ALREADY DIGGING THE DIRT, WHATEVER, YOU KNOW, AND ALL OF A SUDDEN, OH, WE FOUND THIS WAS GOING TO COST MORE MONEY. WELL, DO THEY, IF WE REACH THE 500 IN THAT CASE. RIGHT. DO THEY JUST STOP THE JOB AND THEN WAIT TILL THE FISCAL YEAR RE-UPS AND THEN FINISH THE JOB OR, OR, YOU KNOW, THAT'S THAT'S WHAT I'M ASKING IS THAT WE'RE CASE. VERY GOOD QUESTION. WHAT WE DO WHEN WE BID THE PROJECT OUT, WE HAVE ALL THE BID ITEMS, LIKE WE KNOW WHAT'S GOING TO HAPPEN IN THE FIELD. SO THEN WHEN WE PUT THE CONTRACT, WE LOCK IN FOR THOSE PRICES. YEAH. SO UNLESS THERE'S LIKE SOMETHING UNFORESEEN THAT HAPPENS. BUT A LOT OF TIMES WE USE THE CONTINGENCY. SO WELL, THAT WAS THAT WAS MY THAT WAS EXACTLY MY QUESTION. WOULD THERE BE CONTINGENCY BUILT INTO EACH OF THE PROJECTS? AND IF THERE IF SO, WHAT IS THAT PERCENTAGE OF THE PROJECT? THAT'S 10% PER THE PURCHASING MANUAL FOR NEW CONSTRUCTION PROJECTS. OKAY. AND ONE OTHER QUICK QUESTION. YOU KNOW, SINCE THERE'S NO LIENS AND THINGS LIKE THAT, AND THEN IT'S $10,000, RIGHT? WELL, TO SOLVE ALL THAT, WHAT WE CAN DO IS THE $10,000 PAYMENT NEEDS TO BE A PAYMENT UP FRONT, SHOULD BE A REQUIREMENT OF FILLING OUT A COST SHARING APPLICATION BEFORE WE THE CITY DOES ANYTHING. BECAUSE IF SOMEONE FILLS OUT THAT COST SHARING APPLICATION, GIVE THEM WHAT, 15 DAYS, 30 DAYS, WHATEVER TO COME UP WITH THE MONEY, YOU KNOW, AND YOU KNOW. YEAH, BECAUSE AND THEN PAYMENT IN FULL OR ELSE APPLICATION GETS REJECTED AND GOES BACK TO BACK IN LINE BECAUSE YOU WANT PEOPLE WHO ARE READY TO ROCK AND ROLL, RIGHT? SO WHEN YOU ARE DOING YOUR, WHAT DO YOU CALL IT, YOUR, YOU KNOW, GRADING, WHICHEVER ONE IS GOING TO BE NUMBER ONE, 2 OR 3, THAT WHAT ARE HAVING THE MONEY UP FRONT SHOULD BE A PART OF THAT GRADING SYSTEM. BECAUSE WHEN YOU GET INTO JUST PAYMENT PLANS FOR ANYTHING, OKAY.

SOUNDS REAL GOOD UP FRONT, RIGHT? OH, PAYMENT PLANS. BUT WHAT YOU'RE NOT PREDICTING IS WHAT'S GOING TO HAPPEN IN THE FUTURE. NO ONE KNOWS WHAT LIFE'S GOING TO HIT, RIGHT? SO

[01:15:03]

IT COULD BE PAYING, OH, 3 OR 4 MONTHS. THEN SOMETHING HAPPENS. THEY CAN'T PAY. AND LIKE, LIKE COUNCILWOMAN PARKER SAID, YOU'VE ALREADY DONE WORK WITH THE CITY FOR THAT JOB, SPENDING MONEY AND RESOURCES. OKAY, THEN WHAT? PUTTING THIS ON HOLD, WAITING ON THEM TO GET BACK ON TRACK WITH LIFE. YOU DON'T KNOW, YOU KNOW. SO IN MY OPINION, TO SOLVE ALL THAT, JUST UNDER CHAPTER 13, UNDER UTILITIES, WAS THAT INITIATION PROCESS. UNDER WAS THAT SECTION 13, THAT 1151502 UNDER PARAGRAPH B DRAINAGE IMPROVEMENT PROJECTS. OKAY. SECTION THREE. OKAY. LAST SENTENCE. MY OPINION. ALL YOU COULD DO IS SOLVE SEVERAL OF THIS. IT SAYS THE APPLICATION SHALL SET FORTH THE PAYMENT REQUIREMENTS, WHICH SHALL BE TO EITHER PAY IN FULL PRIOR TO THE INITIATION OF THE PROJECT OR INSTALLATION PAYMENTS OVER THE COURSE OF THE DESIGN AND CONSTRUCTION PHASE. JUST TAKE OUT THAT LAST PART OF THAT SENTENCE. THE INSTALLATION PAYMENTS PAY IN FULL, RIGHT? PROBLEM SOLVED. THAT'S JUST MY $0.02. I YIELD BACK. THANK YOU, MADAM MAYOR. THANK YOU. I THINK OUR CITY MANAGER HAS SOMETHING TO SAY. YEAH, I THINK, MR. O'CASEY, CORRECT ME IF I'M WRONG. WE DID TALK ABOUT A GRADE A SCORING CRITERIA. WE HAVE THE MATRIX AND THOSE THOSE APPLICANTS THAT WERE READY TO THAT HAD THE ABILITY TO PAY RIGHT AWAY. THOSE PROBABLY HAVE A HIGHER RANKING OR. YES. AND THEN AND THEN WE TALKED INITIALLY ABOUT, YOU KNOW, WE INITIALLY BROUGHT THE IDEA OF HAVING LIKE TO PAY THIS IN FULL, BUT THEN AT THAT TIME, WE GOT THE DIRECTION FROM THE CITY COUNCIL TO DO THE MONTHLY INSTALLMENTS. BUT WE'RE HAPPY TO GO BACK TO THE FULL PAYMENT OF, OF THAT'S WHAT THE CITY COUNCIL DESIRES. COUNCIL. YEAH. THANK YOU. HAVE SOMETHING. I JUST WANT TO MAKE A COMMENT. I JUST WANTED TO REMIND EVERYBODY THAT WE. I THINK A GREAT DEAL OF WHY WE CAME UP WITH THIS PROGRAM IS BECAUSE PEOPLE ARE HAVING PROBLEMS WITH THEIR PROPERTIES. SO WE DON'T WANT TO PUT A STRAIN ON THEM, YOU KNOW, TO HAVE TO COME UP WITH A LUMP SUM OF MONEY. THE DESIGN AND THE THE CREATION OF THIS IS TO AID AND ASSIST, NOT TO MAKE IT EVEN HARDER ON THEM. I'M NOT TRYING TO BE FUNNY, BUT I DON'T FEEL LIKE EVERYBODY'S GOING TO BE IN A POSITION TO PAY $10,000, BECAUSE IF THEY WERE, WE WOULDN'T HAVE HAD TO COME UP WITH THE PROGRAM. THAT'S ALL I WANTED TO SAY. THANK YOU. THANK YOU, MAYOR PRO TEM, I DO HAVE SOME COMMENTS AND SOME QUESTIONS, AND I'VE SLEPT SINCE THE LAST PRESENTATION. SO I WANT TO MAKE SURE THAT I AND AND IT WAS A IT WAS A SUGGESTION THAT I MADE, BUT I'M NOT SURE IF THERE WERE SOME SOME STIPULATIONS AROUND WHETHER OR NOT IT COULD BE DONE. NOW, TO PUT THESE PROJECTS IN CONTEXT. RIGHT. WE HAVE HALF $1 MILLION THAT WE'RE ALLOTTING EACH YEAR. HOWEVER, SOME OF THESE PROJECTS CAN RUN A COUPLE OF HUNDRED THOUSAND DOLLARS. WHEN WE TALK ABOUT SOME OF THE LEVEL OF OF DAMAGE AND EROSION ISSUES THAT PEOPLE ARE HAVING ON THEIR PROPERTY. SO IT COULD BE LIKELY THAT WE MAY GET TO DO ONE PROJECT A YEAR OR TWO PROJECTS A YEAR, CERTAINLY PROBABLY NOT IN THE REALM OF MULTIPLE IN TERMS OF FIVE, SIX, SEVEN, EIGHT, THAT TYPE OF THING, BECAUSE OF THE AMOUNT OF MONEY THAT THEY COST. AND SO I AGREE WITH MY COLLEAGUES. IF RESIDENTS WERE IN A POSITION TO, YOU KNOW, COME UP WITH THIS KIND OF MONEY, WE WOULDN'T HAVE TO BE TRYING TO STEP IN AS A CITY. AND, AND, AND, YOU KNOW, JUST AGAIN, TO PROVIDE ADDITIONAL CONTEXT, THIS IS NOT SOMETHING THAT THE CITY HAS TO DO. THIS IS SOMETHING THAT THE CITY WANTS TO DO TO BE ABLE TO HELP PEOPLE SAVE THEIR PROPERTIES AND TO HELP WITH THE EROSION ISSUES. BUT WE'RE TALKING ABOUT PRIVATE PROPERTY THAT THE CITY WOULD BE GOING ON IN TERMS OF, OF THE WORK THAT'S BEING DONE. SO I THINK THAT'S WHERE SOME OF THE CARE AND CAUTION FROM COUNCIL MEMBERS WHO HAVE VARYING OPINIONS ABOUT IT, BECAUSE WE ARE WORKING ON PRIVATE PROPERTY, THIS IS NOT PUBLIC PROPERTY THAT WE WILL BE WORKING ON. AND SO I, I WANTED TO I HAVE TWO QUESTIONS GOING BACK TO THE OCTOBER 1ST THROUGH DECEMBER 1ST. IS THAT SIMPLY FOR EDUCATION OR DID YOU SAY THAT THEY WILL BE ABLE TO ALSO SUBMIT AN APPLICATION DURING THAT TIME PERIOD? BECAUSE OCTOBER 1ST IS IN A FEW WEEKS, RIGHT. SO ARE THEY SUBMITTING APPLICATIONS OR IS THAT SIMPLY EDUCATIONAL? WELL, WE'RE PLANNING ON OPENING THE APPLICATIONS FROM OCTOBER 1ST TO DECEMBER 1ST. SO TWO MONTHS. AND THEN IN THE MONTH OF OCTOBER, WE'LL PROVIDE THREE WORKSHOPS. AND THEN AT THE WORKSHOP ON THE SPOT, SOMEONE WANTS TO PROCEED WITH THE APPLICATION. WE CAN HELP RESIDENTS TO FILL THE APPLICATION. BUT WE WILL ALSO DEDICATE AN EMPLOYEE WITH A NUMBER AND A WEBSITE THAT THEY CAN ALWAYS GO BACK TO. AFTER THE WORKSHOPS FOR THE MONTH OF NOVEMBER AND AND PROCEED WITH FILING THE APPLICATION. SO I THINK THEY'LL HAVE PLENTY OF TIME TO PROCEED. SO HELP ME UNDERSTAND THEN, BECAUSE I'M TRYING TO RECONCILE ALL THIS IN MY HEAD IN TERMS OF THE TIMELINE, WITH THE FEEDBACK THAT YOU'RE ASKING FROM THE CITY COUNCIL YOU GAVE US

[01:20:02]

OCTOBER 7TH DATE. IS THAT FOR THAT'S FOR THE FEEDBACK ON THE ACTUAL ORDINANCE ITSELF, RIGHT? YES, MA'AM. SO ARE WE SAYING AND JUST HELP ME CLARIFY, ARE WE SAYING THAT THE ORDINANCE WON'T BE FINALIZED, BUT PEOPLE WILL STILL HAVE THE ABILITY TO APPLY. SO I'M ASSUMING THAT WON'T CONTRADICT IN TERMS OF PEOPLE APPLYING BECAUSE THE MATRIX IS ALREADY DONE, RIGHT? YES, MA'AM. THE MATRIX ALREADY DONE. WE HAVE THE FRAME POLICY. WE WE HAVE EVERYTHING WE NEED TO PROCEED. BUT WE WANT TO MAKE SURE THAT, YOU KNOW, YOU HAVE ENOUGH TIME TO REVIEW. AND THEN WE'RE HAVING THIS DISCUSSION TONIGHT AS WELL. AND THEN IF ANYTHING CHANGES DRASTICALLY, THEN, YOU KNOW, WE'LL, WE'LL HAVE TO LIKE MAYBE CONDUCT MORE WORKSHOPS OR, OR WE'LL HAVE TO COME BACK TO YOU AND PUSH THE PUSH THE FINAL APPROVAL LATER. BUT OUR PLAN IS TO COME BACK TO YOU IN NOVEMBER AFTER WE DO THE WORKSHOPS AND ASK FOR ADOPTION FOR THE FOR THE ORDINANCES.

THANK YOU. JANINE. I SEE JANINE SITTING HERE. THIS MAY BE A TOPIC FOR 20 MINUTES WITH THE MAYOR FOR THE NEXT MONTH TO HAVE YOU TO COME BACK ON TO DISCUSS THIS. NOW, THE OTHER PART, DID YOU HAVE SOMETHING YOU WANTED TO ADD TO THAT PIECE? I DID HAVE ANOTHER QUESTION. I HAD SOMETHING TO ADD, BUT NOT TO THAT. OKAY, I DO HAVE ANOTHER QUESTION. COUNCIL MEMBER. I DO SEE YOUR LIGHT. WE'RE TALKING WE'RE TALKING ABOUT ABILITY TO PAY THE $10,000. NOW, ONE OF THE SUGGESTIONS THAT I MADE, I THINK I EVEN MADE IT AT THE TOWN HALL, WAS TO SEE IF THE CITY COULD LOOK AT FINANCING VEHICLES FOR RESIDENTS, RIGHT.

SO IF THEY WANTED TO APPLY FOR A, YOU KNOW, I'M JUST GOING TO SAY A PERSONAL LOAN FOR $10,000, THEY PAY THE CITY, THE 10,000, AND THEN ANY OTHER PAYMENTS THEY MAKE IN THE FUTURE THAT IS DEALT WITH WITH THE FINANCING COMPANY THAT HAS NOTHING TO DO WITH US. AND THE $10,000 IS ALREADY PAID UP FRONT, AND WE CAN PROCEED WITH SOME ASSURANCE, RIGHT, THAT THEY'RE GOING TO MEET THEIR END OF THE BARGAIN SO THAT WE DON'T HAVE THIS CONTRACT BREACH AND ALL OF THESE THINGS. NOW, I KNOW THAT WE THERE WAS SOME THERE WAS SOME BACK AND FORTH ABOUT THAT PARTICULAR ITEM. I DON'T KNOW IF IF WE LANDED ON THAT IT CAN'T BE DONE OR THAT THAT'S SOMETHING WE'LL LOOK INTO. SO DO YOU HAVE ANY COMMENTS ABOUT THAT PARTICULAR OPTION FOR RESIDENTS SO THAT THE CITY IS NOT HAVING TO PUT PEOPLE ON PAYMENT PLANS? SO THE INFORMATION THAT WE HAVE FROM FINANCE IS THEY CAN EITHER PAY IN FULL, OR THEY CAN DO THE MONTHLY INSTALLMENTS DIRECTLY TO THE CITY, BUT THE CITY WOULDN'T BE ABLE TO PULL A LOAN FOR THEM. SURE. BUT BUT THEN WE ALSO TALKED ABOUT US LIKE HELPING RESIDENTS WITH LIKE, IF SOMEONE WANTS TO PULL A LOAN OR SOMETHING, BUT IT WOULD, IT WOULD BE ON THEM 100% WITH THEIR CREDITS AND EVERYTHING. AND THEN WE'LL JUST HAVE TO COLLECT THE PAYMENT ON A MONTHLY BASIS. SURE. AND I'M NOT SUGGESTING THAT THE CITY HELPS THEM PULL A LOAN. WHAT I'M SUGGESTING IS THE CITY PARTNER WITH LOCAL FINANCE INSTITUTIONS, RIGHT, TO GIVE US SOME OPTIONS THAT WE CAN THEN POINT RESIDENTS TO. SO IF THEY WANT TO SAY, WELL, YOU KNOW WHAT? I DON'T HAVE IT, BUT I WANT TO BE ABLE TO BETTER QUALIFY TO GET MY NUMBER HIGHER ON THE MATRIX, RIGHT? THEY CAN SECURE FINANCING THROUGH ONE OF OUR VETTED PARTNERS, RIGHT, SO THAT PEOPLE ARE NOT GETTING ANYTHING PREDATORY OR ANYTHING LIKE THAT, BECAUSE WHAT WE DON'T WANT TO DO IS CAUSE ADDITIONAL HARDSHIP WITH A LOT OF THE PREDATORY OPTIONS THAT ARE OUT THERE. SO MY, MY REQUEST IS THAT THEY BE PARTNERS THAT THE CITY HAS VETTED, RIGHT? IN TERMS OF SAYING THESE ARE LOCAL BANKS, PREFERABLY LOCAL RIGHT HERE IN OUR COMMUNITY THAT WE KNOW CAN HELP US WITH THIS PROGRAM TO BE ABLE TO DO THAT IN THAT WAY SO THAT PEOPLE ARE NOT DOING. AND SO ALSO SO THAT THE CITY DOESN'T BECOME A COLLECTION AGENCY. THAT'S MY WORRY, RIGHT? IS THAT THE CITY IS NOW GOING TO HAVE TO BE ALSO NOW FINDING ANOTHER ARM OR PUTTING MORE WORK ON STAFF TO NOW KEEP UP WITH THESE PAYMENTS. AND OBVIOUSLY, MAYBE INITIALLY IT'S 1 OR 2, BUT AS WE KEEP THE PROGRAM GOING, IT COULD BE MULTIPLE AT THAT POINT THAT THE CITY IS HAVING TO TRY TO, YOU KNOW, TO KEEP UP WITH IN TERMS OF THAT. SO THAT THAT'S BEEN MY REQUEST, IS THAT WE LOOK TO PARTNER WITH LOCAL FINANCING AGENCIES JUST TO MAKE SURE THAT IF WE DO POINT THEM IN A DIRECTION, IT'S NOT ANYTHING THAT'S PREDATORY THAT WILL PUT MORE OF A FINANCIAL BURDEN ON THE FAMILY. UNDERSTOOD, MAYOR.

I'LL MAKE SURE THAT I BRING THAT UP TO OUR FINANCE TEAM. THANK YOU. YES, MA'AM. COUNCIL MEMBER PARKER, YOU'RE GOING TO TAKE SOMEBODY'S SLOT. CAN SOMEBODY SHARE THEIR SLOT WITH HER? COUNCILMEMBER. NORTH. COUNCILMEMBER. THANK YOU. OKAY. THANK YOU. MY QUESTION WAS AROUND WHAT YOU JUST SAID ABOUT THE DATE, OCTOBER 7TH. NOW, KEEP IN MIND, WE DON'T ACTUALLY COME BACK UNTIL THE 19TH OF OCTOBER. YOU'RE SAYING THAT THE APPLICATIONS WILL GO OUT. THE APPLICATION HAS TO HAVE THE ORDINANCE KIND OF FINALIZED FOR THE APPLICATION TO BE CORRECT, OR ARE YOU SAYING THERE'S GOING TO BE PORTIONS OF THE APPLICATION THAT WILL NOT BE CORRECT, AND THEY WON'T KNOW THAT PART UNTIL AFTER THE ORDINANCE, BECAUSE WE WON'T BE

[01:25:01]

ABLE TO ACTUALLY FINALIZE IT UNTIL AFTER, YOU KNOW, WELL, AFTER THE SEVENTH. SO WE'RE NOT PLANNING TO COME BACK AS A A PRESENTATION OR DISCUSSION UNLESS YOU WANT US TO. BUT THE PLAN IS IF YOU COULD SEND US YOUR COMMENTS VIA EMAIL, THEN WE'LL TAKE YOUR COMMENTS AND WE'LL INCORPORATE THOSE IN THE IN THE ORDINANCE. BUT THEN OUR PLAN IS NOT TO COME BACK AND DO ANOTHER PRESENTATION UNLESS COUNCIL WANTS TO HAVE ANOTHER PRESENTATION. NO, I UNDERSTAND WHAT YOU'RE SAYING, BUT MY BOTTOM LINE IS, IS THAT YOU'RE PUTTING OUT AN APPLICATION AROUND AN ORDINANCE THAT'S NOT ALREADY FINALIZED. THE ORDINANCE COULD CHANGE, AND WE DON'T ACTUALLY COME BACK TOGETHER AS A COUNCIL UNTIL THE 19TH OR THE 20TH OF OF OCTOBER WITH THE EXPECTATION OF ADOPTION IN NOVEMBER. SO I WOULD I WOULD NOT FEEL COMFORTABLE IN MY OWN SKIN. YOU PUTTING OUT AN APPLICATION THAT'S AROUND AN ORDINANCE THAT'S NOT REAL. IT'S NOT FINAL. WOULD YOU FEEL MORE COMFORTABLE IF WE OPEN THE APPLICATIONS FROM NOVEMBER 1ST TO JANUARY, MID JANUARY? WELL, HOPEFULLY WE'LL HAVE LOOKED AT IT BY OCTOBER THE 19TH SINCE WE DON'T COME BACK UNTIL THEN TO BE ABLE TO FINALIZE IT. BUT YES, I'M JUST FROM MY PERSPECTIVE AS A PERSON WHO KNOWS PEOPLE IN THE COMMUNITY WANT TO KNOW WHAT THEY'RE DOING IS APPROPRIATE. WE DON'T WANT TO HAVE TO PUT THE APPLICATION OUT AND THEN PUT IT OUT, RIGHT? IT NEEDS TO BE VALID. WHAT IS WHAT IS CENTERED ON NEEDS TO BE VALID.

AND RIGHT NOW IT'S NOT. IT'S STILL MAYBE THAT'S THE SAUSAGE I WAS TALKING ABOUT. SO. WELL, IF THAT'S THE CASE, WE CAN ALWAYS WE CAN DO THE WORKSHOPS IN OCTOBER AND GO OVER THE PROGRAM REQUIREMENTS AND APPLICATION AND ALL. AND THEN WE OPEN THE APPLICATION FROM NOVEMBER 1ST TO MID MID JANUARY OR MAYBE THE END OF JANUARY. OBVIOUSLY, WE'LL HAVE LIKE A DELAY OF ONE MONTH, BUT YOU KNOW, YOU'LL BE SAFE THERE. SO YEAH, AND KEEP IN MIND, I DO HAVE A COMMUNITY CONVERSATION COMING THAT I WAS ALREADY READY FOR THAT TO OCTOBER THE 26TH.

SO THANK YOU. YES, MA'AM. COUNCILMAN PARKER, I THINK THAT IS THE SAUSAGE YOU WERE REFERRING TO. NOW I'M IN FULL AGREEMENT. I THINK THAT WAS SOME OF THE RATIONALE BEHIND MY QUESTION. SHE JUST ARTICULATED IT A LITTLE BIT BETTER THAN I DID. I'M NOT COMFORTABLE WITH HAVING PEOPLE TO APPLY BECAUSE IF SOMETHING CHANGES EVEN SLIGHTLY OR SOMETHING THAT'S MATERIAL TO THE QUALIFICATIONS, WE JUST DON'T WANT THAT ROLLOUT TO BE MESSY, RIGHT? WE WANT IT TO BE WHAT WE UNDERSTAND AND WHAT WE KNOW ABOUT IT, AND PEOPLE WILL HAVE ALL THE INFORMATION THEY NEED BEFORE THEY START PUTTING IN THE APPLICATION. YES. MR. CAMERON, SO THANK YOU, MADAM MAYOR. AND I JUST WANT TO THANK COUNCILWOMAN PARKER FOR BRINGING THAT UP. AND WE CAN DEFINITELY WAIT UNTIL AFTER THE ORDINANCE IS ADOPTED BEFORE WE ROLL OUT THE APPLICATION. THAT'S THAT'S NOT A PROBLEM. WE CAN DO THAT. THE OTHER THING IS THAT I WANT TO JUST TOUCHING ON THE $10,000 REAL BRIEFLY, YOU KNOW, WE HAD THAT CONVERSATION, I BELIEVE, WITH THE CITY ATTORNEY AS WELL. AND HE TALKED ABOUT THE FACT THAT, YOU KNOW, WE'RE USING PUBLIC FUNDS FOR PRIVATE BENEFIT. SO THE, THE, THE PROPERTY OWNER HAS TO HAVE SOME SORT OF SKIN IN THE GAME. THAT'S WHY WE HAVE THAT $10,000 IN THERE TO, TO MAKE SURE THAT, YOU KNOW, TO MAKE THAT. AND THEN THAT CONTRACT ALSO ALLOWS US TO BE ABLE TO GO ON THEIR PROPERTY AND DO THE WORK THAT WE NEED TO DO AS WELL, BECAUSE IT IS PRIVATE PROPERTY. SO I JUST WANTED TO MAKE SURE WE, WE, YOU KNOW, WANT TO REMIND COUNCIL THAT. THANK YOU. SO COUNCIL, WE WANT TO MOVE TO THE NEXT ITEM ON OUR AGENDA. HOWEVER, WHAT I WANT TO MAKE SURE WE HAVE CONSENSUS ON IS THE DATE FOR THE FINALIZATION OF THE ORDINANCE, AND THEN KIND OF GIVING US AN UNDERSTANDING OF AFTER THE ORDINANCE HAS BEEN FINALIZED. AND I'M SPEAKING FOR MYSELF AND COUNCIL MEMBER PARKER AT THIS POINT. SO I DO NEED TO HEAR FROM COUNCIL AS FAR AS IF YOU ALL ARE OKAY WITH MAKING SURE THE ORDINANCE HAS BEEN FINALIZED BEFORE WE OPEN IT UP FOR APPLICATIONS, I'M I'M VERY MUCH SO OKAY WITH STILL USING THAT TIMELINE STARTING IN OCTOBER FOR EDUCATION AROUND WHAT WE'RE DOING. HOWEVER, I WOULD NOT FEEL COMFORTABLE HAVING PEOPLE TO APPLY IN. THE ORDINANCE IS NOT FINALIZED, BUT I'M GOING TO START TO MY LEFT MAYOR PRO TEM. WITH WAITING. YES. COUNCILMEMBER. NOVEMBER. YES. COUNCIL MEMBER. NORTH. YES.

I'M A YES. COUNCILMEMBER, DEPUTY MAYOR. PRO TEM. YES. AND THEN COUNCILWOMAN PARK, I THINK I KNOW WHERE YOU STAND. YES, YES. OKAY. SO THAT IS ONE THING. AND THEN WE NEED TO ALSO LOOK AT. I BELIEVE THAT'S IT. I MEAN, THERE'S SOME THERE'S SOME CONVERSATIONS STILL LINGERING ABOUT THE LEAN AND THE UNDERSTANDING OF IT. BUT ALSO MY QUESTION ABOUT THE CITY CREATING FINANCIAL PARTNERS, RIGHT TO, TO HELP RESIDENTS TO BE ABLE TO GET THE FUNDS WHERE THE CITY IS NOT PUT IN A POSITION TO WHERE WE'RE HAVING TO BE A DEBT COLLECTOR. SO I, I WOULD LIKE THAT. NOW, COUNCIL, IF YOU SUPPORT THAT. COUNCIL MEMBER. PARKER. YES. DEPUTY

[01:30:02]

MAYOR PRO TEM WELL, CAN YOU REPEAT IT? BECAUSE I NEED A LITTLE MORE CLARIFICATION. CAN YOU REPEAT. SO WHAT I'M SAYING IS, TO YOUR POINT, DEPUTY MAYOR PRO TEM, YOU'RE SAYING THEY NEED TO HAVE THE $10,000 UP FRONT, RIGHT? NO PAYMENT PLAN. YES. WELL, IF IF THE CITY CREATES OR, OR GETS FINANCIAL PARTNERS, MEANING LIKE A BANK OR SOME KIND OF LENDING INSTITUTION TO PARTNER WITH THE CITY, THE CITY CAN VET THOSE INSTITUTIONS JUST TO MAKE SURE THAT THEY ARE NOT PREDATORY. RIGHT. THEN WE CAN POINT RESIDENTS TO THOSE FOLKS TO GET THE $10,000, AND THEY CAN PAY THE CITY THE 10,000. THE CITY IS THEN TAKEN OUT OF IT, AND THEIR ALL OF THEIR PAYMENTS IS WITH WHATEVER LENDING INSTITUTION APPROVES THEM FOR THE 10,000. AND THAT GETS YOU TO WHERE YOU WOULD FEEL COMFORTABLE AT, MEANING THEY'VE ALREADY PAID THE 10,000 AND THE CITY CAN PROCEED WITH THE WORK. SO IN THAT CASE, IF THEY CAN'T PAY SOMETHING, HAVE LIFE, SIT THERE WITH THE LENDING INSTITUTION AND NOT THE CITY.

OKAY, I'M GOOD WITH THAT. THANK YOU, COUNCILMAN WESLEY. COUNCILMAN. COUNCIL MEMBER.

NORTH. YES. COUNCIL MEMBER. YES. AND MAYOR PRO TEM. I MEAN, THAT'S THAT'S THE CHOICE THAT I MEAN, THAT'S THAT'S THAT'S A POSSIBILITY. BUT I MEAN, I THINK IT'S BETTER TO HAVE SOME OPTIONS FOR THEM THAN NOT ANY. BECAUSE AGAIN, WHAT IF THEY'RE NOT ABLE TO PAY ANYTHING? RIGHT.

SO IT'S BETTER TO SEE IF THEY CAN HAVE A CHANCE. IT STILL GIVES THEM A CHANCE. I UNDERSTAND, I DON'T LIKE IT, SO I DON'T WANT TO VOTE FOR IT. I THINK IT'S BETTER TO NOT MAKE IT HARD FOR THEM. YOU KNOW, THOSE ARE OUR RESIDENTS. I FEEL LIKE WHATEVER WE CAN DO FOR THEM, WE SHOULD WITHOUT ANY EXTRA BURDEN. SURE I DON'T, AND WHAT I'M I'M NOT SUGGESTING WE TAKE AWAY THE OPTION FOR THEM TO HAVE A PAYMENT PLAN WITH THE CITY, BUT I AM SUGGESTING WE HAVE MULTIPLE WAYS FOR THEM TO GET THE $10,000, BECAUSE WE ARE TALKING ABOUT AS. AS MR. CAMERON SAID, WE'RE USING PUBLIC FUNDS TO TO IMPROVE PRIVATE PROPERTY. RIGHT. AND SO I DON'T WANT US TO BE LEISURE, RIGHT. WITH THE FACT THAT THEY NEED TO HAVE SOME SKIN IN THE GAME. RIGHT. WE UNDERSTAND TIMES ARE HARD, AND I DON'T KNOW MANY PEOPLE THAT CAN JUST PULL $10,000 OUT OF THIN AIR. SO I GET IT. HOWEVER, AT THE SAME TIME, WE HAVE A FIDUCIARY RESPONSIBILITY WHEN WE'RE USING TAXPAYER FUNDS TO TO IMPROVE PRIVATE PROPERTY. SO THEY ABSOLUTELY NEED TO HAVE SOME SKIN IN THE GAME, WHETHER THAT'S SECURING IT VIA A LOAN, SETTING UP A PAYMENT PLAN OR SOMETHING. BUT I DON'T I DON'T THINK WE NEED TO, YOU KNOW, MAKE THAT PART TOO EASY BECAUSE IT, IT IS IMPORTANT THAT THEY HAVE THAT THAT MECHANISM THERE.

SO I'M NOT SUGGESTING THAT WE REMOVE THE OPTION FOR A PAYMENT PLAN. I AM SUGGESTING THAT WE, WE TRY TO CREATE SOME OPTIONS TO TAKE THE CITY OUT OF IT AS THE LENDER, ESSENTIALLY. SO I THINK WE HAVE THOSE TWO THINGS WERE THE ONES WE WANTED TO MOVE FORWARD ON. YES, MA'AM. ALL

[f. Presentation of update on Proposed Public Utilities Building]

RIGHT. THANK YOU. THANK YOU. WE APPRECIATE YOU.

[01:35:53]

AT THIS TIME, WE'LL HAVE THE NEXT ITEM ON THE AGENDA. WE WILL NOW HAVE THE PRESENTATION OF THE UPDATE ON THE PROPOSED UTILITIES BUILDING. MAKING AN INTRODUCTION IS PUBLIC UTILITIES DIRECTOR BRANDON LACY. GOOD EVENING, MR. LACEY. MR. LACY, HOW MANY SLIDES DO YOU HAVE ON THIS PRESENTATION? I'M GONNA HAVE TO GO BY MUSCLE MEMORY. I THINK ABOUT 1111 SLIDES, BUT IT SHOULD GO PRETTY QUICKLY. IT SHOULD GO PRETTY QUICKLY. I'M I'M MAPPING OUT OUR TIME TONIGHT. I, YOU KNOW, I LIKE TO GET US OUT OF HERE. SO OKAY, SO WE HAVE WE HAVE THAT WE'RE AT 733. ALL RIGHT. THANK YOU. WELL, I'LL TELL YOU WHAT I KNOW THE ASSIGNMENT. I WILL BE BRIEF WITH MY OPENING COMMENTS. NO, PLEASE DON'T. PLEASE DON'T RUSH.

WE HAVE TIME TO HEAR YOU, BUT. ALL RIGHT, REAL QUICK. GOOD COUNCIL MEMBERS A REFRESHER. AND SOME OF THE NEWER COUNCIL MEMBERS. A INTRODUCTORY TO THIS PROJECT, THIS EXCITING PROJECT IN THE PUBLIC UTILITIES DEPARTMENT. WE'RE NOT REALLY LOOKING FOR ANY TYPE OF CONSENSUS OR DIRECTION TONIGHT, BUT WE'RE JUST NEARING THE 90% DESIGN PLAN. SO WE JUST WANTED TO BRING THIS FORWARD TO YOU TO LET YOU KNOW WHAT IS GOING ON.

SO WITHOUT FURTHER ADO, I'M ACTUALLY GOING TO STEP OUT OF THE WAY THIS EVENING BECAUSE ARCHITECTURE IS A LITTLE BIT OUTSIDE OF MY SPIRITUAL GIFTS. SO I LEAVE YOU IN THE GOOD HANDS OF MR. JUSTIN RACKLEY, WHO IS THE BUSINESS LEADER FOR GARVER. HE WILL BE ABLE TO TAKE ANY QUESTIONS YOU MAY HAVE, AND I'LL BE ON HOLD AS WELL. THANK YOU, THANK YOU. THANK YOU, MR. LACEY. THANK YOU, MAYOR AND MAYOR PRO TEM AND IN CITY AND IH THESE SLIDES PRETTY QUICKLY.

THE AGENDA WILL GO THROUGH A PROJECT OVERVIEW, UNDERSTANDING HOW WE GOT TO WHERE WE'RE AT NOW. WE'LL LOOK AT OUR CURRENT DESIGN PROGRESS. WE'LL SHARE OUR UPDATES ON THE OPINION OF PROBABLE CONSTRUCTION COSTS. AND THEN WE'LL OPEN IT UP AFTER WE GO THROUGH A FLYOVER OF THE FACILITY FOR QUESTIONS OR COMMENTS. SO FOLLOWING THE TIMELINE OF THE PROJECT, IT FOLLOWS A SIMILAR APPROACH THAT WE'VE USED SUCCESSFULLY ON OTHER SIMILAR MUNICIPAL UTILITY BUILDINGS PROJECTS. SO FIRST, WE HAVE TO HAVE A GOOD UNDERSTANDING OF WHAT THE PROJECT OBJECTIVES AND GOALS OF THE PROJECT ARE, SO WE CAN ALIGN OUR TEAM AND OUR DESIGN.

WE THEN DEVELOP A CUSTOMIZED PROJECT MANAGEMENT, QUALITY ASSURANCE AND QUALITY CONTROL PLAN TO MAKE SURE THAT WE'RE MEETIN DIAGRAMS. WE HAVE STRATEGIC ENGAGE WORKSHOPS TO MAKE SURE THAT WE'RE COLLECTING ALL OF THE NECESSARY INPUT FROM THE END USERS OF THE FACILITY.

AND THEN WE CONSISTENTLY UPDATE AND MAINTAIN OUR TRACK AND TRACK OUR BUDGET AND SCHEDULE FOR THE PROJECT. AND WE KEEP MR. LACEY IN THE LOOP AT ALL PHASES OF OF DESIGN. LASTLY, WE TAKE ALL OF THE PREVIOUS FIVE STEPS. WE INCORPORATE THOSE INTO A HIGH QUALITY DELIVERABLE.

WE WORK WITH LOCAL CONTRACTORS AND AND OTHER STAKEHOLDERS TO MAKE SURE THAT WE GET A QUALITY DELIVERABLE AND WE GET GOOD INTEREST WHENEVER WE BID THE PROJECT. I JUST WANTED TO SHARE A QUICK UPDATE. SO GARVER, THROUGH OUR GARVER PARTNER PROGRAM, HAS PARTNERED WITH SB AND MWBE FIRMS TO PROVIDE MEANINGFUL CONTRIBUTIONS CURRENTLY TOTALING 18% OF OUR APPROVED CONTRACT AMOUNT, WITH THE GOAL TO ACHIEVE A MINIMUM OF 25% AS WE GO THROUGH CONSTRUCTION. AS I MENTIONED, WE USE STAFF INTERVIEWS OF YOURD USERS. THE RESULTS OF THOSE INTERVIEWS IDENTIFY THE FOLLOWING TO INCLUDE INTO THE LAYOUT AND SPACE PLANNING. SO THESE SIX ITEMS ARE ITEMS THAT WE CARRIED THROUGH INTO OUR FINAL DESIGN. THE SITE WILL BE LOCATED AT THE 12.5 ACRE UNDEVELOPED SITE OWNED BY THE CITY OF DESOTO. THIS WILL BE SITED NEAR YOUR WESTMORELAND PUMP STATION, WHICH IS JUST SOUTH OF DESOTO WEST MIDDLE SCHOOL. THERE WILL BE SPACING FOR THE PUBLIC, UTILITIES, ADMINISTRATIVE AND OPERATIONS PERSONNEL. THERE WILL BE SLEEPING ARRANGEMENTS AND HARDENED AREAS FOR EMERGENCY OPERATIONS. IT WILL INCLUDE MEN AND WOMEN'S LOCKER ROOMS. THERE WILL BE A DEDICATED CONFERENCE AND TRAINING FACILITY AND PER A COUNCIL MEETING APPROVAL THAT WE HAD ON NOVEMBER 18TH OF 2024, THIS PROJECT WILL BE DESIGNED IN ACCORDANCE WITH THE LEED SILVER CERTIFIED STATUS. SO, AS I MENTIONED, THE RELATIONSHIP AND BUBBLE DIAGRAMS WERE DEVELOPED AND FURTHER REFINED THROUGH STRATEGIC ENGAGED WORKSHOP. THESE ARE JUST DIFFERENT LEVELS OF PROGRESSION OF TAKING OUR FINDINGS OF THE QUESTIONNAIRES AND PUTTING THEM INTO STARTING CRUDE KIND OF LAYOUT. AND THEN WE FURTHER REFINED THAT THROUGH THESE ENGAGED WORKSHOPS. AFTER WE HAVE BUY IN FROM ALL END USERS, THAT WE HAVE A GOOD AND LOGICAL FLOW DIAGRAM. WE THEN DEVELOP A SITE PLAN AND A DETAILED FACILITY LAYOUT TO SHOW BOTH THE FACILITY AND THE ANCILLARY BUILDING. SO THIS IS A 12.5 ACRE SITE THAT WE SHOWED IN THE INTRO SLIDE. THIS SHOWS THE ALL OF THE SUPPORT BUILDINGS, THE DRAINAGE OR DETENTION POND THAT WE DID AN EXTENSIVE STUDY AND EVALUATED THE DOWNSTREAM CONDITIONS. SO THAT'S, THAT'S A SITE PLAN FOR THE FACILITY. THE SITE PLAN FACILITY LAYOUT WAS ALSO DEVELOPED. THIS IS AGAIN A REFINED IMAGE OF THE BUBBLE AND INTERFACE DIAGRAMS THAT WE SHOWED THAT ACCOUNTS FOR ALL OF OUR STAKEHOLDER AND USER ENGAGEMENT. WE THEN TOOK THAT A STEP FURTHER, AND WE DEVELOPED RENDERINGS TO SHOW INCORPORATION INTO THE SITE. WITH GENERAL EXTERIOR AND INTERIOR FINISHES, WE PULLED ON OTHER CONCEPTS THAT WE'VE DEVELOPED FOR SIMILAR MUNICIPAL MUNICIPALITIES WITH LARGE WINDOWS TO ENCOURAGE SUNLIGHT, WHICH PROMOTES BETTER WORKING CONDITIONS FOR THE EMPLOYEES.

SO WE DEVELOPED THESE RENDERINGS. WE HAVE A FLYOVER THAT I CAN QUICKLY NARRATE AT THE END, SIMILAR TO THE EXTERIOR. WE LOOKED AT THE INTERIOR FINISHINGS. AGAIN, JUST SOME GENERAL CONCEPTS AS WE WANT SOME COLLABORATIVE WORKING ENVIRONMENTS. WE DO WANT A NICE FACILITY SO WE CAN ENCOURAGE A GOOD ENVIRONMENT FOR YOUR FOR YOUR STAFF. AND THEN AT EACH DESIGN SUBMITTAL WE PRESENTED OPK TRENDS. THAT'S THE OPINION OF PROBABLE CONSTRUCTION COST BASED ON MARKET FLUCTUATIONS AND DESIGN PROGRESSION. ONE OF THE COMMON THEMES YOU'LL SEE ON THE NEXT COUPLE OF SLIDES IS THAT THAT ESTIMATING ACCURACY RANGE. THIS IS A GRAPHIC THAT WAS SHARED BY THE AMERICAN ASSOCIATION OF COST ESTIMATORS. IT'S AN INDUSTRY STANDARD, ESSENTIALLY SHOWS THE ACCEPTABLE VARIATION AS DESIGN PROGRESSES. SO AS WE

[01:40:03]

STARTED OUR FEASIBILITY OPK, WHICH IS JUST A QUICK COST PER SQUARE FOOT FOR SIMILAR FACILITIES, AS WE WORK THROUGH THE SCHEMATIC DESIGN PHASE, WE RECOGNIZE THE SAVINGS ABOUT $900,000. WE THEN DEVELOPED THE DESIGN BASED ON SOME CHANGES THAT WE DISCUSSED WITH THE CITY.

THOSE COST INCREASE CONTRIBUTORS INCLUDED A STANDBY EMERGENCY GENERATOR, A TRANSFER SWITCH, SITE, ELECTRICAL, AND THEN AGAIN, THE LEED SILVER THAT WAS APPROVED IN NOVEMBER OF 24. ONE NOTE THAT I'LL MAKE HERE ON THAT COST INCREASE. THAT WAS AT THE TIME WHERE THERE WAS A DATA CENTER BOOM. A LOT OF THE ELECTRICAL EQUIPMENT, THE COST OF THE ELECTRICAL EQUIPMENT WAS INCREASED TO ACCOUNT FOR THAT ADDITIONAL DEMAND ON THAT. SO WE DID RECOGNIZE THAT COST INCREASE AT THAT TIME. BUT IT'S NOT IT'S NOT AN ALL BAD SITUATION. WE DID IDENTIFY SOME REDUCTIONS IN THE COST, AND WE PRESENTED THAT TO THE CITY. AND AT OUR 90% DESIGN DEVELOPMENT, WE DID TRIM $1.3 MILLION OFF OF THE O, PCC, AND WE ACCOMPLISHED THAT BY REDUCING THE CEILING HEIGHT. IT WAS A COMMENT THAT MR. CAMERON INDICATED AS FAR AS REDUCING THE AVAILABLE HVAC FOR THAT FACILITY, BY REDUCING THAT CEILING HEIGHT AND THEN REDUCING THE CANOPY HEIGHT OR CANOPY AREAS ON THE EXTERIOR OF THE BUILDING, WE OPTIMIZE THE BUILDING LAYOUT. AND THEN WE DEFERRED. WE DISCUSSED DEFERRING THE BUILD OUT OF THE UNOCCUPIED SPACE TO A FUTURE, FUTURE FULL BUILD OUT. LASTLY, HERE WE ARE STILL DISCUSSING VALUE ENGINEERING OPPORTUNITIES. TO DATE, WE'VE PRESENTED NINE OPTIONS TO THE CITY. OF THOSE NINE, THERE ARE THREE THAT ARE ACCEPTED. WE STILL HAVE DISCUSSIONS ONGOING TO DISCUSS THE ADDITIONAL SIX AND WITH ACCEPTANCE OF THOSE SIX ITEMS, WE HAVE A PLAN TO GET THE PROJECT BACK TO ITS $12.2 MILLION. WITH THAT, WE'LL GO THROUGH THE PROPOSED FLYOVER AND I'LL TRY. IT'S PRETTY QUICK VIDEO, BUT I'LL TRY TO GO THROUGH AS QUICKLY. THIS IS A FRONT FACADE OF THE FACILITY. AGAIN, WHAT YOU'RE LOOKING AT IS THE PUBLIC FACING SIDE. SO WE'RE SHOWING THE PUBLIC PARKING THAT'S ON THE FRONT OF THE BUILDING. AGAIN, WE'RE SHOWING LARGE CEILING, FLOOR TO CEILING WINDOWS TO FOSTER THAT LIGHT NATURAL LIGHT INTO THE AREA. WE HAVE OUR FENCE THAT SEPARATES THE PUBLIC FROM THE PRIVATE SIDE. AS WE'RE MOVING THROUGH THE PRIVATE SIDE, WE'VE GOT PRIVATE PARKING FOR THE CITY STAFF. WE'VE GOT COVERED INGRESS AND EGRESS LOCATIONS TO THEIR DIFFERENT WORK AREAS. WE'VE GOT A COVERED EXTERIOR, COMMUNAL SPACE TO FOSTER THAT, THAT CONNECTEDNESS WITH YOUR TEAM. THIS FACILITY HERE IS A MAINTENANCE FACILITY NOT ONLY FOR MAINTAINING CITY OWNED EQUIPMENT, BUT ALSO STORAGE DURING EXTREME ENVIRONMENTAL CONDITIONS. SO WE'VE GOT THREE BAYS OFF TO THE LEFT. AS WE ROTATE AROUND, WE'RE SEEING THE SPOILS PILES. THIS IS FOR SPOIL STORAGE, BUT ALSO FOR THE UTILITIES MATERIAL STORAGE SUCH AS AGGREGATE ROCK, ASPHALT, ANYTHING THAT THE THE CITY MAY NEED TO PERFORM THEIR UTILITY FUNCTIONS. WE'VE GOT A WASH BAY TO WASH THE CITY OWNED VEHICLES.

AND THEN AS WE MOVE OUR WAY AROUND TO THE NORTH OF THE PROPERTY, WE'VE GOT A KIND OF A CUT OUT THERE THAT'S PERFECTLY SIZED FOR A EMERGENCY STANDBY GENERATOR THAT WAS ADDED AT THE 60% DESIGN. BUT WITH THAT, THAT CARRIES US THROUGH THE PRESENTATION AND THE FLYOVER.

ALL THIS SHOULD BE IN YOUR PACKETS. AND I AND BRANDON CAN ANSWER ANY QUESTIONS OR COMMENTS THAT Y'ALL MAY HAVE. THANK YOU, MR. WRIGLEY. I DO SEE SOME LIGHTS. COUNCIL MEMBER PARK. THANK YOU, MADAM MAYOR, AND THANK YOU FOR YOUR PRESENTATION. THANK YOU FOR BRINGING THIS BACK BEFORE US. I DO HAVE A COUPLE OF QUESTIONS. FIRST AND FOREMOST, I APPRECIATE THE LEED CERTIFICATION. THAT'S A GOOD THING. BUT I WANT TO ASK, IS THERE AN OPPORTUNITY HAS THERE BEEN A THOUGHT ABOUT SOLAR PANELS BEING ABLE TO HOUSE ON THE ROOF TO BE ABLE TO DO THE ELECTRICITY FROM LEED CERTIFICATION? WHAT ARE THEY DOING FOR THE LEED CERTIFICATION? IS, IS IT GOING TO BE SOME SOLAR PANELS? WHAT'S GOING TO HAPPEN THERE? THE MAJORITY OF THE LEED CREDITS THAT WE'RE GETTING ARE THROUGH BUILDING EFFICIENCY. THE SOLAR PANELS ARE NOT ONE OF THOSE ITEMS, AND IT'S NOT A POSSIBILITY. IT IS A POSSIBILITY. OKAY. AND THEN MY OTHER QUESTION IS, IS THIS IS SUPPOSED TO TAKE THE PLACE OF THE UTILITY BUILDING THAT'S RIGHT OUTSIDE HERE? WELL, THE ONE THAT SITS HERE HAS A ROUNDABOUT IN THE BACK. I DIDN'T SEE ONE ON THE FLYOVER, SO I WANTED TO IT. WAS THAT TAKEN INTO ACCOUNT TO MAKE CERTAIN THAT PEOPLE DON'T HAVE TO GET OUT OF THEIR CARS, BECAUSE IT DOESN'T LOOK LIKE THERE'S A LOT OF PARKING. SO IF PEOPLE WERE JUST DRIVING THROUGH AND WANTED TO DROP A PAYMENT, IS THAT ALREADY TAKEN INTO ACCOUNT? OKAY, SO THANK YOU, COUNCIL MEMBER PARKER, FOR YOUR QUESTION. THE ROUNDABOUT, THE THE MAILING, THE MAILBOX YOU'RE REFERRING TO OUTSIDE THE PARKING LOT, WE DON'T HAVE ANY

[01:45:01]

INTENTION OF REMOVING THAT. SO THAT OPTION WOULD STILL BE AVAILABLE, WILL STILL BE AVAILABLE AT TOWN CENTER. BUT TO, TO YOUR POINT, IF AND WHEN UTILITY BILLING DOES MOVE OVER THERE, BECAUSE THAT'S YET TO BE FINALIZED AS WELL. THERE WILL BE ADEQUATE SPACING. SHOULD THAT NEED TO BE AN OPTION IN THE FUTURE. WE WILL DEFINITELY LOOK AT A MECHANISM WHERE THE THE RESIDENTS WILL NOT HAVE TO EXIT THEIR CARS. OKAY. AND MY LAST THOUGHT IS JUST LIKE I SAID ABOUT THE PANELS, I ALSO ASKED THE SAME QUESTION FOR THE ARC FROM THE PERSPECTIVE OF, YOU KNOW, IT'S LEED CERTIFIED AS WELL. AND THEN I ASKED ABOUT EV OPTIONS AND POSSIBILITY OF PUTTING EV STATIONS AT THESE NEW LOCATIONS. AND THE FACT THAT THERE'S GOING TO BE, YOU KNOW, PLACES WHERE PEOPLE CAN SLEEP. SOME OF THOSE PEOPLE IN THE, IN OUR IN OUR CITY MIGHT ACTUALLY HAVE EV VEHICLES. WHAT DO THEY DO? I MEAN, IS THERE GOING TO BE A POSSIBILITY OF SOME OF THOSE ITEMS TO BE THOUGHT ABOUT MOVING FORWARD AS WE MOVE INTO THE FUTURE? I YIELD BACK. THANK YOU, COUNCIL MEMBER PARKER, AND I WISH WE WOULD HAVE HAD YOU AT THE BEGINNING OF THIS PROJECT, BECAUSE YOU'RE BRINGING A LOT OF GREAT IDEAS. I WILL TELL YOU THIS. I WANT TO TAILOR THE EXPECTATION AS I AS I MENTIONED IN THE INTRODUCTION, WE ARE AT THE 90% DESIGN PHASE. SO AS MR. RACKLEY MENTIONED, YOU KNOW, YES, YOU KNOW, EVERYTHING IS POSSIBLE, RIGHT? BUT ALSO EVERYTHING IS POSSIBLE AT A, AT A SMALL PRICE, RIGHT? SO I WANT TO BE VERY CAREFUL AND CAUTION THE COUNCIL MEMBERS, AS MR. RACKLEY MENTIONED DURING HIS PRESENTATION, WE ARE LOOKING AT VALUE ENGINEERING OPTIONS AS WELL TO GET THE PROJECT WITHIN BUDGET. YOU KNOW, THAT'S SOMETHING THAT WE DEFINITELY CAN EXPLORE. I JUST WOULDN'T, YOU KNOW, SET HOPES UP TOO HIGH BECAUSE AS I MENTIONED, WE ARE ALSO VALUE ENGINEERING NOW. BUT THAT IS SOMETHING, YOU KNOW, JUST KIND OF LIKE WHEN WE DID THE LEAD, WE CAN, YOU KNOW, SEND, SEND IT TO THE COUNCIL EMAIL THAT, YOU KNOW, BASED ON OUR RESEARCH, THIS IS WHAT IT WOULD, YOU KNOW, ADD TO THE PROJECT. AND THEN, YOU KNOW, STAFF COULD PROVIDE A RECOMMENDATION. BUT, YOU KNOW, LIKE I SAID, RIGHT NOW, WE'RE, WE'RE PRETTY FAR, FAR ALONG IN THE, IN THE PROJECT TO MAKE A LOT OF CHANGES. COUNCIL MEMBER CHISHOLM, THANK YOU SO MUCH FOR YOUR PRESENTATION AND FOR BEING HERE TODAY. I AM ALL FOR PUBLIC UTILITIES, HAVING A FACILITY THAT MEETS THEIR OPERATIONAL NEEDS. I DON'T AS MUCH AS I WANT TO GET EXCITED ABOUT THE YOU ALL BEING ABLE TO GET THE BUDGET BACK DOWN TO 12.2 MILLION. I'M CONCERNED THAT THE SAVINGS IS SOMETHING THAT WE WILL LATER SEE. SO I JUST HAVE A QUESTION ABOUT THE REDUCTIONS THAT WERE MADE AND ARE THESE ITEMS THAT THIS COUNCIL OR NEXT COUNCILS WILL SEE IN A FUTURE BUDGET CYCLE? OKAY. SO I THINK YOU MIGHT HAVE ANSWERED THE QUESTION I HAD SWIRLING IN MY HEAD WHEN YOU SAID THE SAVINGS THAT WE WILL SEE IN THE FUTURE. ARE YOU ASKING ESSENTIALLY WHAT WE REDUCE OUT? WE MIGHT TRY TO ADD TO THE BUILDING AT A LATER DATE. YEAH. YEAH, EXACTLY. ALL RIGHT. I'M I'M TRACKING WITH YOU. SO AS MR. RACKLEY MENTIONED, YOU KNOW, LIKE ONE OF THE BIG ITEMS WAS THE REDUCTION OF THE CEILING HEIGHT. YOU KNOW, THAT'S NOT SOMETHING WE'RE GOING TO GO BACK AND, AND YOU KNOW, OBVIOUSLY MODIFY AT A AT A LATER TIME. AND THERE WAS SEVERAL ITEMS THAT I BELIEVE MR. RACKLEY CAN, CAN SPEAK TO THAT WE FELT LIKE WE COULD REALLY GO WITHOUT. ORIGINALLY, ONE OF THE ONES THAT'S ON THE TOP OF MY HEAD WAS WE HAD TWO WASH BAYS FOR THE WASH CITY VEHICLES. WE'VE ACTUALLY REDUCED THAT. WE HAD ONE FOR LIKE, YOU KNOW, HEAVIER, YOU KNOW, MUD AND GRIME. AND THEN WE HAD ONE FOR JUST WASH OFF.

WE ACTUALLY DECREASED THAT DOWN TO ONE. SO THERE WERE SEVERAL, YOU KNOW, REALLY SUBTLE CHANGES THAT WE MADE THAT DEFINITELY REDUCED THE BUDGET DOWN THAT WE FELT LIKE, OKAY, YOU KNOW WHAT? WE CAN, WE CAN LIVE WITHOUT THESE ITEMS. SO I DON'T, I DON'T REALLY ANTICIPATE US, YOU KNOW, COMING BACK TO THE COUNCIL WITH, YOU KNOW, ADDING ANYTHING TO THE BUILDING, YOU KNOW, THAT AT THE BEGINNING OF THIS PROJECT, YOU KNOW, THREE YEARS AGO WHEN WE WERE DISCUSSING THIS WITH CITY MANAGEMENT, YOU KNOW, THE QUESTION WAS ASKED OF ME, YOU KNOW, DO WE PRESENT THIS PROJECT AS SOMETHING THAT WE DO IN PHASES AND WITH THE ROOM TO EXPAND? AND AT THAT POINT, THE DIRECTION THAT I RECEIVED FROM THE FROM THE CITY MANAGEMENT AT THE TIME WAS LIKE, NO, NO, NO, LET'S JUST GO AHEAD AND LOOK AT, YOU KNOW, WHAT WE CAN DO WITHIN THE REALMS OF OUR, OUR BUDGET AND STILL BE ABLE TO OPERATE. SO THERE WAS, THERE WAS A LOT OF NICETIES. AND WE, WE KEPT THE NECESSITIES, IF YOU WILL. SO DOES THAT ANSWER YOUR QUESTION? IT DOES. THANK YOU. MR. LACEY. WHAT DO YOU NEED FROM COUNCIL TONIGHT ON THIS ITEM, OR IS THIS JUST AN FYI? THIS IS JUST AN FYI. THANK YOU. I SEE NO ADDITIONAL LIGHTS.

[a. Receive an update regarding efforts to support and retain youth sports organizations in DeSoto]

THANK YOU. GOOD TO SEE YOU, MR. RATCLIFFE. THANK YOU. AT THIS TIME, WE'LL HAVE THE NEXT ITEM ON THE AGENDA. WE WILL NOW MOVE ON TO DISCUSSION TOPICS. RECEIVE AN UPDATE REGARDING EFFORTS TO SUPPORT AND RETAIN YOUTH SPORTS ORGANIZATIONS IN DESOTO. MAKING A PRESENTATION

[01:50:01]

IS PARKS AND RECREATION DIRECTOR TYLER AGEE, MAYOR. FOR THE RECORD, WE DO HAVE A COMMENT CARD FOR THIS ITEM. GOOD EVENING, MR. MAYOR. MADAM MAYOR, MAYOR BEFORE COUNCIL.

I'M SORRY IF Y'ALL WILL INDULGE ME BEFORE DIRECTOR AGEE BEGINS TO SPEAK. I JUST WANT TO KIND OF PREFACE THIS ITEM A LITTLE BIT. WE WE HAVE HAD SOME CONVERSATION, AS COUNCIL IS AWARE OVER THE PAST FEW YEARS NOW REGARDING, YOU KNOW, YOUTH SPORTS, PARTICULARLY AS IT RELATES TO OUR LIKE LARGE TOURNAMENT EVENTS AS COMPARED TO OUR YOUTH YOUTH PARTNERS, WHICH ARE YOUTH SPORTS ASSOCIATIONS. AND SO WHAT WE WANT TO DO TONIGHT IS KIND OF TALK ABOUT THAT. WE HAD A CONVERSATION, I BELIEVE, BACK ON AUGUST THE 17TH, WHERE WE HEARD SOME INFORMATION AND WHAT DID NOT. WHAT WE WANT TO DO TONIGHT IS JUST PROVIDE SOME FOLLOW UP ON THAT. AND SO YOU'LL HEAR FROM MR. AGEE, AND YOU ALSO HEAR FROM ASSISTANT CHIEF JESENIK AS WELL. THANK YOU. ALL RIGHT. THANK YOU, SIR, FOR THAT INTRODUCTION. SO AGAIN, JUST ECHOING WHAT CAMERON SAID TONIGHT, WE'LL BE BRINGING YOU ALL SOME INFORMATION ON THE YOUTH SPORTS DISCUSSION THAT WAS BROUGHT BEFORE US, HOPEFULLY TO PROVIDE SOME CLARITY ON THE DIFFERENT OPERATING MODELS AND THE ASSOCIATIONS WE WORK WITH, AND THEN GET SOME FEEDBACK FROM YOU ALL TO PROCEED IN FURTHER DIRECTION. SO THE PURPOSE, AGAIN, PROVIDING AN OVERVIEW OF THE HISTORY OF YOUTH SPORTS IN DESOTO, EXPLAIN THE DIFFERENCE BETWEEN LOCAL YOUTH ASSOCIATIONS, COMMERCIAL TOURNAMENT VENDORS. CLARIFY THE USE OF PUBLIC ATHLETIC FIELDS AND FACILITIES. ADDRESS PUBLIC SAFETY CONCERNS, AND THEN SEEK COUNCIL GUIDANCE ON DISTINGUISHING BETWEEN THE TWO MODELS. AGAIN. KEY POINTS. SO TONIGHT WE'LL COVER RESIDENT YOUTH ACCESS TO QUALITY FIELDS, CLEAR DISTINCTIONS BETWEEN THOSE OPERATING MODELS, THE USE OF TAXPAYER RESOURCES AND COST RECOVERY, PUBLIC SAFETY NEEDS.

AND WE'LL TOUCH ON HOTEL OCCUPANCY TAX AT THE END AND THEN PLACE OUR AI DATA AND INTERPRETATION. BRIEF HISTORY OF THE LEAGUE STRUCTURE AND HOW IT CAME TO BE SO EARLY 2000, ASSOCIATION ACCOUNTABILITY WAS FORMATTED. NONPROFIT GOVERNANCE INSURANCE, FINANCIAL REPORTING TO THE CITY TO ACCOMMODATE THE INCREASED WANT FOR YOUTH SPORTS WITHIN THE CITY. THIS IS A PARTNERSHIP BETWEEN THE CITY AND THE ASSOCIATIONS TO HELP SUBSIDIZE COST ON TO THE CITY, OVERSIGHT TO THE TO THE YOUTH AND THE THE COMMUNITY, AND PROVIDE A RECREATIONAL SERVICE TO THOSE TO THE AREA. THE FACILITY UTILIZATION FRAMEWORK IS SOMETHING THAT CAME LATER ON IN 2006, AFTER WE NEEDED FORMAL AGREEMENTS TO OPERATE WITHIN THOSE WITH THOSE NONPROFITS AND THE CITY TO OUTLINE THE AGREEMENTS, WHAT THE ASSOCIATION WILL BE RESPONSIBLE FOR, WHAT THE CITY WOULD BE RESPONSIBLE FOR MOVING ON TO, TO 2017 IS WHEN WE SEE SOME LIMITED TOURNAMENT PLAY. SO THIS IS WHEN SOME SMALL SCALE TOURNAMENTS ARE STARTING TO BOOK FACILITIES. THAT FRAMEWORK IS STARTING TO BE INTRODUCED INTO PARKS AND RECREATION AND CITY MUNICIPALITIES AS A RENTAL ASPECT, AND THEN MOVING INTO THE BLUE DOTS, YOU SEE A TRANSITION PERIOD PRIOR TO COVID WHERE WE HAVE THAT FRAMEWORK REALLY BEING UTILIZED TO ITS FULL CAPACITY. WE SEE PEOPLE SEEING THAT AND MOVING FORWARD WITH MORE AND MORE TOURNAMENT PLAY, WITH THE CITY ASSETS AND RESOURCES ON OUR FACILITIES. 2020 COVID HIT. SO WE HAD A STANDSTILL ON A LOT OF THINGS, BUT OUTSIDE RECREATION WAS ONE OF THE THINGS THAT DID INCREASE DURING THAT TIME. SO WITHIN THAT TIME FRAME, A LOT OF THOSE TOURNAMENTS ALSO INCREASED AS WELL. YOU HAVE A LOT OF ONE ON ONE YOUTUBERS, THINGS LIKE THAT THAT ARE UTILIZING PUBLIC SPACES TO AGAIN, FACILITATE THAT TOURNAMENT STYLE. PLAY 21 TO 25 TOURNAMENT ACTIVITY GREW IN THOSE YEARS. NOW WE HAVE PLATFORMS TO TRACK A LOT OF THE FOOT TRAFFIC AND DATA, SO WE CAN REALLY SEE THOSE THOSE IMPACTS TO THE AREAS AND ALSO PARTICIPATION FROM THOSE. AND THEN 2026 OR 2025 AND 2026, WE HAVE SOME INTENTIONAL LIMITATIONS. THERE'S A DESOTO ORDINANCE FOR SPECIAL EVENTS THAT STARTS TO PUT SOME PARAMETERS ON WHAT QUALIFIES FOR A SPECIAL EVENT AND WHAT, WHAT TYPE OF THINGS THAT THE CITY CAN EXPECT IN RETURN. WHEN SOMEONE COMES TO DESOTO TO THROW A SPECIAL EVENT. AN ANALYSIS OF THE CURRENT FACILITY ASSETS. WE MAINLY HAVE THREE ATHLETIC FACILITIES. WE HAVE GRIMES PARK, MOSELEY PARK AND MCCOWAN. GRIMES PARK IS OUR LARGE SCALE BASEBALL, OUR REGIONAL BASEBALL AND AND SOCCER FACILITY. BMX ALSO HAS A PORTION OF THAT PROPERTY THAT THEY UTILIZE IN THE BACK FOR THEIR REGIONAL TOURNAMENTS AND CITY OPERATIONS. MOSELEY PARK IS THE SOFTBALL COMPLEX. IT'S ALSO HOUSING OUR SEASONAL POOL FACILITY SO THAT PARKING LOT AND FACILITIES ARE ALSO SHARED WITH. WITH THAT OPERATION, MCCOWAN PARK IS OUR REGIONAL

[01:55:05]

FOOTBALL COMPLEX LOCATED RIGHT NEXT TO THE ARC. IT ALSO IS A. ALL OF THESE FACILITIES WERE DESIGNED FOR ASSOCIATION PLAY. SO WHAT THAT MEANS IS LIMITED PARKING SPACE, LIMITED RESTROOMS, OCCUPANCY THERE UTILIZED THE. THE GRASS AND AND FENCED IN AREAS ARE UTILIZED FOR LEAGUE PLAY THROUGHOUT THE WEEK. LOCAL PRACTICES AND WEEKEND GAMES. SO SATURDAYS FAMILIES COMING OUT TO PLAY ON THOSE FACILITIES AND THEN LEAVING. SO THAT'S WHAT THEY WERE BUILT AND DESIGNED FOR. THE DIFFERENT STRUCTURES. SO DIFFERENT ACCOUNTABILITY, RIGHT? YOU'LL SEE TWO DIFFERENT FRAMEWORKS, THE RECOGNIZE THE ASSOCIATION AND THEN COMMERCIAL STYLE TOURNAMENT VENDOR. YOU CAN SEE NONPROFIT AMATEUR SPORTS PURPOSE REQUIRED BY CITY CODE THAT'S OUTLINED IN THE FACILITY. USE AGREEMENTS THAT WE PARTNER WITH ALL OF THE ASSOCIATIONS, ACTIVE BOARD BYLAWS, ARTICLES OF INSURANCE ON FILE, ANNUAL FINANCIAL REPORTING TO THE CITY. AND THEY HAVE TO HAVE THAT ON FILE IF IF WE REQUEST IT AND WHEN WE REQUEST IT, REGISTRATION OF HARDSHIP OR EXEMPTION POLICY. SO PATRONS THAT CAN'T PAY FOR THE REGISTRATION FEES OR EQUIPMENT COST, THERE HAS TO BE A POLICY IN PLACE WITH THE ASSOCIATIONS FOR THEM TO SUBSIDIZE THAT COST. ON TO THE PUBLIC BACKGROUND CHECKS FOR ALL OF THE YOUTH SPORT VOLUNTEERS. SO THAT'S THEIR BOARD MEMBERS AND COACHES, AND THEN ONGOING RESIDENT ACCESS AND SEASONAL PROGRAMING, MEANING THAT IT'S NOT A TRYOUT INCORPORATED INTO THE ASSOCIATIONS. ALL THE YOUTH THAT REGISTER GET TO PLAY, THEY GET PLACED ON THE TEAM MORE. SO THE COMMERCIAL STYLE TOURNAMENT VENDOR, THEIR TAX STATUS CAN VARY. OPERATING MODEL IS EVENT BASED, SO IT'S NOT A LONG STANDING LEAGUE OR REOCCURRING EVENT. IT'S NORMALLY 1 TO 2 1 TO 2 A YEAR. THEY CAN OPERATE WHEREVER THEY WANT. EVENT SPECIFIC RENTAL PERMIT. WHAT THAT MEANS IS WE WE RENT THESE AREAS OUT ON A ONE TIME OR A EVENT STYLE BASIS. WE OUTLINE AN EVENT RENTAL CONTRACT WITH EACH VENDOR. EVERY TIME THEY RENT OUT THE FACILITY. REVENUE CAN BE MONETIZED DUE TO CHARGING OF ADMISSION FROM VENDORS OR SPONSORS, AND THEY GET TO POCKET THAT. IT DOESN'T HAVE TO NECESSARILY BE REALLOCATED BACK INTO THE ORGANIZATION OR THE YOUTH THAT THEY'RE SERVICING, SITE PLAN, SAFETY PLAN, INSURANCE DEPARTMENT REVIEW. WHEN THOSE THINGS ARE TRIGGERED FOR THE SPECIAL EVENT PERMIT, AND THEN FULL INCREMENTAL COST RECOVERY SHOULD BE EXPECTED. WHEN WE HAVE LARGE SCALE EVENTS COMING INTO THE CITY UTILIZING CITY FUNDS OR RESOURCES FOR PRIVATE ENTITIES. AGAIN, SO SOME OF THE YOUTH SPORTS ASSOCIATIONS, WHY WE PARTNER WITH THEM SO THAT LOCAL PROGRAMING SEASON, LONG TERM SEASON ACCESS PRACTICES, GAMES, IDEALLY GOVERNANCE OVER THE YOUTH AND THEIR TEAMS, VOLUNTEER BASED LEADERSHIP. SO WE'RE NOT COMING IN PAYING THE ASSOCIATIONS TO RUN THESE THESE LEAGUES FOR US. THEY'RE DOING IT OUT OF, YOU KNOW, SERVICE TO THE COMMUNITY FACILITY STEWARDSHIP. SO IT'S A PARTNERSHIP AGREEMENT. SO WHENEVER THEY SEE ISSUES OR CONCERNS, THEY BRING THEM TO US. WE CAN ADDRESS THEM. IT'S NOT ADDITIONAL COST BECAUSE WE ALREADY MAINTAIN A LOT OF THESE FACILITIES. CIVIC PARTICIPATION.

SO A LOT OF THESE ASSOCIATIONS PARTNER WITH US ON OUR CIVIC CIVIC EVENTS, BLUE BADGE, CHRISTMAS PARADES, THINGS OF THAT NATURE. THEY'RE INVOLVED IN THE COMMUNITY AND THEN THEY REINVESTMENT. THEY REINVEST IN THE COMMUNITY OR THOSE FACILITIES AS WELL. DBL PARTNERED WITH US TO RENOVATE A BATTING CAGE AT GRIMES PARK, SO THEY PUT UP A HALF OF THE COST TO CONSTRUCT THAT, AND THE CITY FUNDED THE REST OF THE COST ACCOUNTABILITY. SO THE ASSOCIATIONS AGAIN, HAVE GOVERNANCE DOCUMENTS, BYLAWS ON FILE. THEY VOTE BOARD PRESIDENTS AND POSITIONS. EACH YEAR. THERE'S AN ELECTION PROCESS, BACKGROUND CHECKS ACCOMMODATING THE FINANCIAL REPORTING. EXPECTATIONS ARE OUTLINED IN THOSE FEW A'S. SOME KEY DIFFERENTIATORS. SO PUBLIC PURPOSE RELATIONSHIP TO THE CITY. ADMISSION PUBLIC PURPOSE FOR ONE, THE COMMUNITY ASSOCIATIONS OR COMMUNITY YOUTH PROGRAM TOURNAMENTS OR COMMERCIAL SCALE EVENT PRODUCTIONS. RELATIONSHIPS TO THE CITY IS WITH ASSOCIATIONS THEIR ONGOING PARTNERSHIP AGREEMENTS AND TOURNAMENTS ARE EVENT BY EVENT RENTAL BASIS.

PERMIT PERMITTED AS NEEDED. ADMISSIONS SO ASSOCIATIONS DON'T CHARGE FOR THEIR ENTRY THERE. IT'S FREE TO THE PUBLIC, FREE TO THE PARTICIPANTS OF THAT PROGRAM. WHEREAS THE TOURNAMENT STYLE VENDORS, THEY CAN CHARGE ANYTHING THEY WANT BECAUSE THEY'RE RENTING THE FACILITY. SO ANYWHERE FROM 10 TO $20 A PERSON, ANY AGE VENDORS AND FOOD TRUCKS. SO RIGHT NOW, THE ASSOCIATIONS DON'T UTILIZE VENDORS OR FOOD TRUCKS WITHIN THEIR THEIR LEAGUES. WE DO PARTNER WITH THEM FOR CONCESSION STAND USAGE, SO THEY GET TO KEEP SOME OF THE

[02:00:03]

PROCEEDS FROM THEIR CONCESSION STANDS, RENTALS OR USAGE. TOURNAMENT ORGANIZERS CHARGE ANYWHERE FROM 800 TO $1200 PER VENDOR SPOT FOR ADDITIONAL FOOD TRUCK VENDORS. GOVERNANCE AGAIN.

BYLAWS. BOARD ELECTIONS. INSURANCE NAMING. THE CITY IS ADDITIONALLY INSURED SELF-GOVERNING FOR THE TOURNAMENT VENDORS. THEY DON'T NECESSARILY HAVE HAVE TO HAVE GOVERNANCE DOCUMENTS. THEY CAN COME IN. AN INDIVIDUAL PERSON CAN RENT OUT THE FACILITY AND DO WHAT HE NEEDS, AS LONG AS HE'S ABIDING BY THE OUTLINE RENTAL CONDITIONS. PER THE CONTRACT. RESIDENT ACCESS AGAIN REQUIRED FOR THE ASSOCIATIONS, THEY HAVE TO ALLOW RESIDENTS AN OPPORTUNITY TO PLAY IN THEIR LEAGUES AND THEN TOURNAMENT VENDORS IS COMPETITIVE. SO IT'S AN EVENT BASED MODEL. SO THEY'RE THEY'RE CHARGING, THEY'RE TRYING TO GET AS MANY PEOPLE THERE AS POSSIBLE, BUT THEY DON'T HAVE TO ALLOW EVERYONE IN FACILITY STEWARDSHIP. SO ISSUES REPORTING CLEANUPS AND IMPROVEMENTS. THE ASSOCIATION HAVE THESE OUTLINED, OUTLINED IN THEIR. WE PARTNER WITH THEM ON CLEANUPS, TRASH REMOVAL IMPROVEMENTS. EVERY YEAR WE MEET WITH THEM ANNUALLY TO DISCUSS ANY TYPE OF OPPORTUNITIES WHERE WE CAN IMPROVE THAT RELATIONSHIP FOR LONG STANDING, AND THEN FOR TOURNAMENT VENDORS, IT'S A LITTLE BIT DIFFERENT. SO PER THE RENTAL AGREEMENT, ALTHOUGH THEY DO HAVE TO RETURN THE FACILITY TO THE IN THE SAME MANNER THAT THEY RECEIVED IT, THAT'S NOT ALWAYS THE CASE. AS YOU KNOW, WE MIGHT HAVE 2 TO 3 TOURNAMENTS BACK TO BACK OR LIMITED TIME TO COME BACK AND INSPECT THOSE THINGS. SO COST EXPECTATION WITH THE PROGRAM.

SO ASSOCIATIONS ARE SUBSIDIZED BY THE CITY. SO THAT'S ANOTHER REASON WHY WE PARTNER WITH THESE ASSOCIATIONS IS TO SUBSIDIZE A PORTION OF THEIR THEIR COST. SO IT'S NOT IMPACTING THE THE RESIDENTS. WHEREAS TOURNAMENT STYLE VENDORS ARE THERE TO MAKE A PROFIT. AGAIN, THEIR FULL INCREMENTAL COST RECOVERY RECOVERY FOR THE CITY. WE'RE NOT TRYING TO UTILIZE A LOT OF THE THE TAXPAYER RESOURCES TO ACCOMMODATE PRIVATE OPERATIONS.

SO WHEN DOES A FIELD RENTAL BECOME A SPECIAL EVENT, WHICH IS ANOTHER HOT TOPIC? SO BASED ON THE SPECIAL EVENT ORDINANCE 4.700, THERE ARE A COUPLE DIFFERENT TRIGGERS THAT WOULD REQUIRE A SPECIAL EVENT PERMIT. THOSE ARE 100 PLUS ATTENDEES CHARGING ADMISSION INTO A FACILITY, FOOD AND BEVERAGE SALES. OTHER OPTIONAL OR OPERATIONAL IMPACTS WOULD BE TEMPORARY STRUCTURES LIKE FENCING, PORTA LED LIGHTS, THINGS THAT DID NOT OR WERE NOT CONSTRUCTED OR ERECTED WITH THE FACILITY ITSELF. PARKING AND TRAFFIC IMPACTS TO LOCAL COMMUNITIES, NEIGHBORHOODS, THINGS OF THAT STREETS, THINGS OF THAT NATURE. AND THEN SECURITY OR CITY SERVICES NOT APPLIED WITHIN THE FACILITY IN ITSELF. SO HOW DO WE EVALUATE THAT CURRENTLY? RIGHT. THE CITY ALREADY HAS THE THE BLUEPRINT TO EVALUATE TO, TO RECEIVE, EVALUATE AND ANALYZE THE WHAT A SPECIAL EVENT IS GOING TO CONSIST OF AND WHAT RESOURCES THE CITY SHOULD BE PUTTING TOWARDS THOSE TYPE OF EVENTS. WE HAVE AN APPLICATION INTAKE, DEPARTMENTAL REVIEW OR MULTI-DEPARTMENTAL REVIEW APPROVAL AUTHORITY FOR EACH DIVISION. CONDITIONS AND COSTS THAT SHOULD BE ASSESSED, AND THEN A COST COLLECTION POLICY THAT ACCOMMODATES THAT OF, YOU KNOW, DEPOSITS OF 50% AND THEN THE REMAINING BALANCE TO BE PAID AT THE END OF THAT EVENT. REIMBURSABLE COSTS THAT INCLUDE TO INCLUDE ARE PER THE ORDINANCE. WE HAVE INSPECTIONS FROM HEALTH AND FIRE REPAIR AND MAINTENANCE OF FACILITIES, REPAIR OF PARKS AND PUBLIC PROPERTY, POLICE, FIRE, EMS, GARBAGE DISPOSAL, CLEANUP, TRAFFIC CONTROL AND OTHER DIRECT COSTS ARE ALL OUTLINED IN THAT AGREEMENT. WHAT'S IN THAT ORDINANCE WAS NOT CURRENTLY BEING REIMBURSED, BUT PROBABLY SHOULD BE. IS STAFF OVERTIME FOR PARK STAFF TRASH HAULING OF THE ADDITIONAL DUMPSTERS AND THINGS LIKE THAT NEEDED TO SUPPORT THOSE FACILITIES. LIGHT TOWERS, PART TIME PARKING ATTENDANTS, RESTROOM SUPPLIES AND PORTLETS COOLING FANS, RENTAL FANS, ADDITIONAL UTILITIES, FIELD REPAIR, AND THEN ADMINISTRATION OF THOSE RENTAL CONTRACTS. AT THIS TIME, I'LL TURN IT OVER TO ASSISTANT CHIEF RESNICK TO PRESENT SOME SECURITY ISSUES. THANK YOU, MR. AG AND MADAM MAYOR COUNCIL, GOOD EVENING. GOOD EVENING. OKAY, SO LET ME DRAW YOUR ATTENTION TO OUR FIRST SLIDE HERE. AND THIS ACTUALLY COMES FROM OUR OFF DUTY POLICE SECURITY, CROWD

[02:05:01]

CONTROL AND TRAFFIC CONTROL FOR SPECIAL EVENTS GUIDE. THIS GUIDE IS POSTED ON YOUR ELECTRONIC PRESENTATION. WE'VE BUILT A LINK IN THERE UP AT THE UPPER LEFT. THIS ACTUALLY LIVES UNDER PARKS AND REC PARKS, PLANS AND PROJECTS, ATHLETIC FIELD RESERVATIONS, AND THEN THE CITY OF DE SOTO'S SECURITY GUIDELINES. AND SO WHAT YOU'RE LOOKING AT HERE IS ONE OF TWO MATRICES THAT IS PRESENT IN THOSE GUIDELINES. THIS MATRIX HERE IS BASICALLY A GENERAL MATRIX THAT GIVES A MINIMUM GUIDELINE FOR THE NUMBER OF OFFICERS ON THE BASIS OF OF THE NUMBER OF ATTENDEES FOR A AGAIN, A GENERAL EVENT, A GENERAL SPECIAL EVENT ON THE NEXT SLIDE IS OUR SECOND MATRIX. AND THIS ACTUALLY IS IN REGARDS TO ANY GUIDELINES, GRIMES PARK AND MCCOWAN PARK TOURNAMENTS INVOLVING FIELDS. AND YOU'LL SEE. NOW WE'VE. WE'VE BUILT THAT PORTION ON THE NUMBER OF FIELDS THAT ARE IN USE AND THOSE. THOSE MINIMUMS ARE BUILT ACCORDING TO THE FIELDS THAT ARE IN USE FOR THAT PARTICULAR EVENT. SO RISK FACTORS THAT INCREASE STAFFING, MOST OF THESE ARE PRETTY OBVIOUS ALCOHOL RELATED ACTIVITY, FOOD AND MERCHANDISE VENDORS, NIGHTTIME EVENTS, MULTIPLE FIELDS. OF COURSE, YOU'VE SEEN THE SEPARATE MATRIX, SIGNIFICANT TRAFFIC OR NEIGHBORHOOD PARKING IMPACTS.

IS THIS A CHAMPIONSHIP OR A FINAL GAME WITH HIGHER SPECTATOR CONCENTRATION? PRIOR INCIDENTS, INTELLIGENCE, OR DOCUMENTED SECURITY HISTORY THAT WE MIGHT HAVE ABOUT A PARTICULAR EVENT? AND THEN, OF COURSE, AS WE MENTIONED IN OUR LAST DISCUSSION, THAT ALL IMPORTANT CATCH ALL, ANY CIRCUMSTANCE WHERE THE CHIEF DETERMINES ADDITIONAL STAFFING IS NECESSARY FOR PUBLIC SAFETY. AND LET ME SAY, AND YOU'LL SEE AN EXAMPLE OF THIS HERE IN THE NEXT COUPLE OF SLIDES. THAT'S IT'S NOT ALWAYS A ONE DIRECTION THING. THAT'S THAT'S NOT ALWAYS US PUSHING EXTRA NUMBERS. IN SOME CASES, WE HAVE HAVE REMOVED NUMBERS FROM, FROM EVENTS ON THE BASIS OF, OF THAT PARTICULAR SITUATION. SO JUST AN EXAMPLE OF SOME OF THE RECENT SPECIAL EVENTS THAT THE CITY OF DE SOTO HAS HOSTED AND THE ESTIMATED NUMBER OF ATTENDEES, ALSO THE NUMBER OF OFFICERS. AND I'LL JUST GO THROUGH THESE VERY QUICKLY, HISPANIC HERITAGE FESTIVAL IN GRIMES PARK, 6600 ATTENDEES, 31 OFFICERS EMPLOYED. THAT WAS A ONE DAY EVENT. JUNETEENTH 2025. GRIMES ALSO, 9431 OFFICERS. AGAIN, A ONE DAY EVENT. 4TH OF JULY 2026. GRIMES. AND YOU'LL YOU'LL SEE A PATTERN THERE. GRIMES IS WHERE WE LIKE TO HOLD THESE LARGE EVENTS BECAUSE THERE ARE FEWER TRAFFIC ISSUES WITH THE SUPPORTING ROAD INFRASTRUCTURE SURROUNDING THE COMPLEX. BUT A LITTLE OVER 10,045 OFFICERS, OBVIOUSLY, THERE'S THERE'S QUITE A DISPARITY THERE. BUT LET ME POINT OUT, WE'RE RESPONSIBLE FOR THE SECURITY OF FIREWORKS THEMSELVES AND ALSO THE THE BURN OUT ZONE OR THE LANDING ZONE. SO AND THERE ARE ALSO PERFORMERS. SO, YOU KNOW, WE HAVE VIP SECURITY, WE HAVE STAGE SECURITY. SO THERE ARE A LOT OF DIFFERENT THINGS BROKE OUT INTO THAT PARTICULAR FESTIVAL, REGGAE FESTIVAL IN 2024, I BELIEVE THAT WAS OCTOBER OF 2024. THAT WAS A PRIVATELY HELD EVENT, 5700 PEOPLE OVER THREE DAYS, 12 OFFICERS OUT THERE EACH DAY.

AND LET ME MENTION, I BELIEVE THE THE PROMOTER BROUGHT 40 SECURITY OFFICERS EACH DAY AS WELL. AND THAT WAS PART OF THAT INITIAL AGREEMENT. D1 NATION FOOTBALL, THAT WAS A LARGE SCALE TOURNAMENT, AND I BELIEVE IT WAS DECEMBER OF 2024, A MULTIPLE DAY TOURNAMENT, 15 OFFICERS A DAY, MULTIPLE SITES, AS YOU'LL NOTE, MCALLEN, GRIMES AND ALSO SOME ISD FACILITIES, ABOUT 9700 FOLKS FOR FOR THE DURATION OF THAT TOURNAMENT. AND THEN JUST A COUPLE OF EXAMPLES FROM OUR RECENT FOOTBALL SEASON LAST YEAR, LANCASTER AND CEDAR HILL, BOTH

[02:10:02]

IN EAGLE STADIUM, AGAIN, BOTH VERY WELL STAFFED BECAUSE OF KIND OF THE TRADITIONAL RIVALRY AND CLOSENESS OF THE SCHOOLS. 27 OFFICERS FOR THE LANCASTER GAME, 24 FOR THE CEDAR HILL GAME. THAT DOESN'T INCLUDE ALSO SOME ISD SECURITY THAT'S PROVIDED. WHAT'S TYPICAL FOR LIKE A NON RIVALRY GAME WOULD BE ABOUT 18 OFFICERS. AND AGAIN, ONE OF THE DRIVING FACTORS THERE IS ALSO GOING TO BE TRAFFIC. THERE'S THERE'S A TREMENDOUS TRAFFIC RESPONSIBILITY AFTER THOSE GAMES GETTING EVERYBODY OUT SAFELY. SPECIFICALLY ON TO TO WESTMORELAND AND EAGLE, WHICH ARE NOT NECESSARILY BUILT TO, TO SUPPORT A LOT OF TRAFFIC.

AND THEN D1 NATION FOOTBALL. THIS WAS A RECENT TOURNAMENT HERE, THE END OF JULY AND INTO EARLY AUGUST, AN ESTIMATED 19,000 ATTENDEES OVER THREE DAYS. WE HAD SEVEN OFFICERS THERE EACH DAY. THAT WAS ALSO SUPPLEMENTED BY SECURITY AS WELL. AND THAT IS ASTERISKED, BECAUSE THIS IS IN FACT, AN EXAMPLE WHERE THE POLICE DEPARTMENT ASKED FOR. NINE WE WE WANTED NINE. THAT'S THAT'S WHAT WE FELT LIKE WE NEEDED. AND AN AGREEMENT WAS WAS MET AND WE DROPPED TO SEVEN. SOME EXAMPLES OF OFF DUTY PAY STRUCTURES. AND I CAN POINT OUT BASICALLY, I MEAN, WE ARE WE'RE SQUARELY IN THE MIDDLE OF THIS DUNCANVILLE $70 AN HOUR REGULAR.

AND THEY'RE USING ROLL CALL. THAT'S ALSO WHAT WE CHARGE LANCASTER. PRIOR TO THIS, I DIDN'T HAVE THE THE BASIC. BUT THEY ARE AT $65 AN HOUR FOR THE BASIC OFFICER, 7137 FOR A TRAFFIC OFFICER, 8541 FOR A SUPERVISOR. WE DON'T WE DON'T HAVE A SEPARATE CHARGE IN DESOTO FOR SUPERVISOR. EVERY OFFICER IS 70. THE ONLY SEPARATE CHARGE WE HAVE IS IS A HOLIDAY IS 85 AN HOUR. DALLAS IS 70. THEY HAVE A FOUR HOUR MINIMUM. WE DO NOT MIDLOTHIAN 65 AN HOUR, TEN DAYS IN ADVANCE, 85 AN HOUR, LESS THAN TEN DAYS IN ADVANCE, 110 AN HOUR. LESS THAN 24 HOURS. MANSFIELD. THEY ARE USING THEIR CURRENT CITY BUDGETED REGULAR AND OR OVERTIME RATES, SO REGULAR 40, 38, 51, 54 TO 60, 58 THROUGH 77, 31OT AND I, I WENT FROM THAT'S FROM YOUR YOUR OFFICER ON THE BOTTOM TIER TO A TOP DOWN OFFICER PROSPER NOT, NOT A CLOSE CLOSE NEIGHBOR, BUT AGAIN, $69 AN HOUR, 8625 FOR SUPERVISOR, FOUR HOURS MINIMUM PER REQUEST AND A COUPLE OF OTHER CONDITIONS. AND THEN THEN LASTLY HERE, JUST AN EXAMPLE.

CALLS FOR SERVICE AT MCALLEN PARK. THESE ARE THESE ARE JUST PLUCKED FROM TOURNAMENT TIMES OVER THIS LAST CALENDAR YEAR. AND SO YOU CAN SEE EVEN WITH OFFICERS OUT THERE, WE ARE GETTING CALLS. WE'RE RECEIVING 911 CALLS. AND OBVIOUSLY WE'RE RESPONDING TO THOSE. FOR THE MOST PART. ANYTHING OUTSIDE OF OF TOURNAMENT TIMES, WE HAVE VERY, VERY LITTLE POLICE ACTIVITY OUT AT MCALLEN. AND PART OF THAT IS BECAUSE RIGHT NOW WE DON'T HAVE A YOUTH ASSOCIATION THAT THAT HOSTS FOOTBALL. SO WHEN WHEN WE DON'T HAVE TOURNAMENTS, THERE'S THERE'S NOT A WHOLE LOT GOING ON OUT THERE. MOST OF WHAT YOU WOULD SEE WOULD BE SELF-INITIATED ACTIVITY, WHERE OFFICERS ARE JUST ARE DROPPING IN, OR THEY'RE CHECKING ON THE PARKING LOT AND THEY MAY CHECK ON A VEHICLE THAT'S OUT THERE IN THE MIDDLE OF THE NIGHT AND MARK OUT ON SUSPICIOUS ACTIVITY. AND SO LET ME TURN IT OVER TO MR. AGEE ONCE AGAIN. THANK YOU, SIR. SO FOLLOWING UP WITH ASSISTANT CHIEF IS WHAT IT ACTUALLY COST TO HOST AN EVENT AT MCALLEN PARK. THESE NUMBERS WERE PULLED FROM THE PREVIOUS D ONE NATION. SO PARKS OVERTIME PAYROLL FOR THAT WEEKEND, $8,000 IN CONFIRMED OVERTIME, TRASH HAULING FOR THE ADDITIONAL DUMPSTERS AND CARRY OFF $750 LIGHT TOWERS. RENTALS FOR PARKING, ADDITIONAL PARKING

[02:15:03]

FOR SAFETY TO ENSURE PATRONS GET BACK TO THEIR VEHICLES AFTER GAMES HAVE CONCLUDED.

$1,000 FOR THE WEEKEND. PART TIME PARKING ATTENDANTS TO HELP WITH THAT TRAFFIC. $3,000 ADDITIONAL RESTROOM SUPPLIES AND PORTLETS $4,000 COOLING FANS AND EQUIPMENT $4,000 TO REPLACE THE 8 TO 10 THAT WE HAVE ON SITE FIELD PREPARATION RESTORATION ARE STILL WORKING ON COST ASSOCIATED WITH THAT. UNFORTUNATELY, IT'S ALREADY INCORPORATED INTO OUR MAINTENANCE PLAN, BUT THE ADDITIONAL USAGE ALSO INCREASES THAT WORKLOAD ON STAFF AND SUPPLIES AND MATERIALS AND THINGS LIKE THAT. SO WE'LL CONTINUE TO WORK ON THAT. THAT NUMBER, BUT CONFIRMED DIRECT PARK COST TO DATE $20,000 $720,750 FOR THOSE CATEGORIES.

AND THAT DOESN'T INCLUDE POLICE, FIRE AND EMS COST FOR THOSE FIELD RENTALS. ON THIS SLIDE, YOU'LL SEE WHAT OUR PEER CITIES ARE DOING THAT DESOTO DOESN'T DO. RIGHT OFF THE TOP, YOU'LL SEE THAT WE HAVE A 75 PER HOUR RENTAL FIELD RENTAL RATE, WHICH IS THE HIGHEST IN THE AREA. BUT THERE'S A LOT OF OTHER COSTS THAT ARE NOT INCLUDED INTO OUR REVENUE. SO OTHER CITIES ARE CHARGING AROUND 25 TO $55 PER HOUR. THAT'S KIND OF FIVE OUT OF THE TEN OTHER PEER CITIES.

WE DO NOT CHARGE A TOURNAMENT FEE. SO OTHER CITIES WILL INCREASE THEIR RATES BY $30 AN HOUR, AN ADDITIONAL $30 AN HOUR, OR UP TO $1,500 A DAY FOR A TOURNAMENT VENDOR TO COME IN AND THROW A EVENT IN THERE AT THEIR FACILITY. POLICE AND SECURITY. WE PARTNER WITH ROLL CALL, BUT OTHER CITIES AGAIN, ARE DOING 55 TO $70 AN HOUR. EMS AND FIRE. CURRENTLY, WE DON'T CHARGE FOR THOSE SERVICES, AND OUR SISTER CITIES ARE DOING 55 TO $70 AN HOUR GATE AND ADMISSION. SO DUNCANVILLE PARTNERS OR CHARGES 10% OF THEIR GATE FEE. SO WHEN TOURNAMENT VENDORS COME INTO THE CITY AND THEY'RE CHARGING INDIVIDUALS TO ENTER, THEY TAKE A PORTION OF THAT TO TO OFFSET SOME OF THAT COST. CONCESSION STAND VENDOR PERMIT. SO WE CHARGE 500 TO $1000 PER DAY FOR THE CONCESSION STAND ON THOSE THOSE LARGE SCALE TOURNAMENTS AND THEN STAND ALONE VENDORS. SO THOSE ARE THE INDIVIDUAL FOOD TRUCK OR FOOD VENDORS, WHICH ARE $250 FOR THEM TO COME INTO THE PARK AND SELL THEIR STUFF, $50 TO $150 IS WHAT LANCASTER AND DUNCANVILLE ARE CHARGING FOR. CONCESSION STAND PERMITS. PLACE THEIR AI ANALYSIS. SO WHAT? PLACER AI IS A GREAT TOOL THAT, YOU KNOW, CITY STAFF AND OTHER COMPANIES CAN UTILIZE TO TRACK FOOT TRAFFIC AND VISITOR TREND DATA. IT'S NOT THE THE ONE FIT, ONE SHOE FITS ALL RIGHT. IT DOESN'T PROVE THAT, YOU KNOW, THAT PAID ATTENDANCE, GATE REVENUE, VENDOR REVENUE, HOTEL ROOM NIGHTS, TAXABLE STAYS OR SALES ARE CAPTURED IN DESOTO. AND IT DOESN'T HELP VALIDATE THE NET CITY FISCAL IMPACT ONTO THE CITY. HOW PARKS AND EDC UTILIZE THIS. THIS PLATFORM IS. WE PAIR IT WITH VISITATION DATA. WE PARTNER WITH OUR HOTELS TO TRACK HOW MANY PEOPLE ARE BOOKING THOSE HOTELS VERSUS, YOU KNOW, ROOM BLOCKS, ZIP CODES FROM WHERE OUR PATRONS ARE COMING FROM. SO WE CAN VERIFY THAT WE'RE REALLY BENEFITING THE COMMUNITY PERMITS AND VENDOR SALES. SALES REPORTS ALSO HELP WITH PLACER AI NUMBERS TO, TO KIND OF VALIDATE THE AMOUNT OF PEOPLE COMING TO AN AREA OR UTILIZING A CERTAIN FACILITY, AND THEN FACILITY REVENUE IN COMPARISON TO WHAT THOSE NUMBERS ARE LOOKING LIKE. SO, AND THEN COST RECOVERY. WHEN WE LOOK AT THE AMOUNT OF PATRONS FROM THAT, THAT RECENT REPORT, THE ONE NATION TOURNAMENT ON JULY 30TH THROUGH AUGUST 3RD, I JUST WANTED TO OUTLINE SOME OF THE THE DATA THAT CAME WITH THAT REPORT. SO WE HAD A TOTAL OF 19,000 TOTAL VISITS INTO MCCOWAN PARK, WHICH IS THE FOOTBALL COMPLEX, IDEALLY WITH PLACER DOES IT. IT CREATES A GEOFENCE AROUND A SPECIFIC AREA AND TRACKS HOW MANY PEOPLE OR HOW MANY PEOPLE ARE ENTERING INTO THAT GEOFENCE AND STAYING WITHIN A 15 MINUTE TIME PLAN, OR YOU CAN CUSTOMIZE IT. SO FROM THAT, IT WAS 19,000 VISITS INTO THAT AREA. WITHIN THAT 19,000, IT WAS 12,000 INDIVIDUAL OR UNIQUE VISITORS, MEANING THAT IT WASN'T EXACTLY 19 INDIVIDUAL SPECIFIC PEOPLE. 12,000 PEOPLE WERE COMING INTO THAT. THAT MEANS A COUPLE PEOPLE CAME BACK AND FORTH, DIFFERENT TOURNAMENT, TOURNAMENT GAMES. YOU HAVE YOUR FINALS AND POOL PLAY AND THINGS LIKE THAT. SO THEY'RE COMING INTO THE PARK AT DIFFERENT TIMES AND THAT'S COUNTING INTO THAT. TOTAL VISITS, BUT NOT THE UNIQUE VISITS, VISITORS, NON-LOCAL VISITORS WAS AROUND 87%. SO BASED ON THAT DATA, IT LOOKED LIKE A PORTION OF OUR VISITORS WERE COMING FROM DALLAS. JUST BASED ON THE ZIP CODES, THAT'S THE MAJORITY OF

[02:20:02]

WHERE THEY WERE BASED FROM. AND THEY WERE AVERAGING ABOUT 100 MINUTES OF DWELL TIME AT THAT FACILITY. AND AS YOU SAW FROM THE REPORT, THEY WOULD LEAVE AND GO TO OTHER AREAS CEDAR HILL, LANCASTER GAS STATIONS AND THINGS LIKE THAT. SOME OTHER DATA FROM THAT REPORT WAS PLACER ALSO HAD REPORTS OF 17.5 OR 17.4 INCREASE IN VISITATION YEAR OVER YEAR. SO IT'S COMPARING THE THE YEAR OVER YEAR VISITATION TREND BASED ON THE, THE DATE THAT WE'RE PULLING, WHICH IS THAT 2026, JULY 30TH. SO WHY THIS NUMBER CAN LOOK A BIT SKEWED TO SEE A 6,000% INCREASE IS BECAUSE THERE MAY NOT HAVE BEEN A TOURNAMENT OF THAT MAGNITUDE AT THE SAME DATE IN 2023 OR 2024. IT COULD HAVE BEEN DURING THE WEEK, WHICH WE KNOW USE UTILIZATION OF THAT FACILITY IS GOING TO BE A LOT LOWER THAN IT WOULD BE ON ANY OTHER WEEKEND.

SO THE NUMBERS CAN CAN TELL A STORY, BUT JUST VALIDATING WHAT WAS GOING ON IN THE PARK ON THOSE DATES YEAR OVER YEAR. SO BRINGING BACK ECONOMIC IMPACT. AND THEN WHAT THAT RETURN TO THE CITY LOOKS LIKE. SO A, A SAMPLE TEMPLATE ON HOW WE COULD REFLECT ECONOMIC TRUE ECONOMIC IMPACT WHEN IT COMES TO THESE EVENTS. IS ATTENDANCE, RIGHT? VERIFYING ATTENDANCE THROUGH A POINT OF SALE OR ANOTHER SYSTEM THAT COULD TRACK ATTENDANCE INTO THE FACILITY, UNIQUE VISITORS COMING IN. SO IT REMOVES THE DUPLICATION OF PEOPLE COMING BACK AND FORTH, NON-LOCAL VISITATION. SO HOW MANY PEOPLE, BASED ON THE EVENT THEY HAVE REGISTRATION WHERE THESE PEOPLE COMING FROM. SO VERIFYING NOT PERSONAL DATA, BUT THE, THE LOCATIONS OF THE VISITORS FOR THAT EVENT VISITOR SPENDING. SO PARTNERING WITH LOCAL BUSINESSES, RESTAURANTS TO HAVE EITHER QR CODES, DISCOUNT CODES, AND THEN VALIDATING HOW MANY TIMES THOSE THINGS WERE USED OR WHAT WAS THE DISCOUNT OR INCREASE PAID TO THE CITY TAX CAPTURE. WE WOULD HAVE TO PARTNER WITH OUR LOCAL BUSINESSES TO GET REPORTS ON AFTER THESE EVENTS. AND THEN THAT NET RETURN TO THE CITY AFTER EXPENSES HAVE BEEN ASSESSED WOULD WOULD GIVE YOU A A ECONOMIC A TRUE ECONOMIC IMPACT TO THE RETURN RETURN TO THE CITY FOR THESE EVENTS.

AGAIN, OUT OF THE BULLET ATTENDANCE ACTUALIZED DESOTO ROOM STAYS ORGANIZED SPENDING WITH BUSINESSES, TEAM AND PLAYER ZIP CODES FOR VISITOR ORIGIN, VENDOR SALES AND RECORDS. AND THEN FINALLY PARKS, POLICE, FIRE, PUBLIC WORKS COST ASSOCIATED WITH THAT THAT EVENT TO GIVE YOU THAT NET RETURN HOT FUNDS. SO CURRENTLY, THE CITY OF DESOTO CANNOT UTILIZE HOT FUNDS TO IMPROVE ON YOUTH TOURISM, IDEALLY BASED ON THE CURRENT LEGISLATURE, ANY CITY THAT RESIDES IN A COUNTY OF MORE THAN A MILLION PEOPLE IS NOT ALLOWED TO UTILIZE HOT FUNDS TO BRING YOUTH TOURISM, TO INVEST IN THEIR FACILITIES OR SPONSOR THEIR EVENTS.

CURRENTLY, DALLAS HAS ABOUT DALLAS COUNTY HAS ABOUT 2.6 MILLION. SO THAT'S GOING TO EXCLUDE US FROM FROM UTILIZING THAT PORTION OF THE HOT TAX. WELL, WE CAN UTILIZE IT FOR CULTURAL ARTS AND THINGS LIKE THAT. YOU. TOURISM, SPORTS TOURISM IS NOT ONE OF THEM.

CURRENTLY, THERE HAS BEEN A. THE CITY OF GARLAND WAS ABLE TO UTILIZE A SPECIAL BILL. THEY HAD A HOUSE SPONSOR THAT TOOK THAT BILL TO LEGISLATURE IN 2025 TO UTILIZE A PORTION OF LAKE RAY HUBBARD FOR A NEW SPORTS TOURISM COMPLEX. IDEALLY, WE'RE STILL UNSURE IF THE CITY OF DESOTO WOULD BE ABLE TO TAKE THAT SAME ROUTE. WE WOULD NEED TO START WITH A SPONSOR AND WORK WITH THEM TO TO GET THAT TO THE FLOOR AND APPROVED. WE ARE WORKING WITH THE TEXAS RECREATION AND SPORTS ASSOCIATION, OR TEXAS RECREATION AND PARKS SOCIETY, TO BRING A BILL FOR THE ENTIRE STATE TO IMPACT RECREATION. SO WE'RE WE'LL KEEP YOU UPDATED ON WHAT THAT LOOKS LIKE IN 2027. THAT'S GOING TO CONCLUDE OUR OUR REPORT. BUT AGAIN, WE'RE ASKING COUNCIL FOR SOME SOME GUIDANCE ON THE DIFFERENT OPERATING MODELS, HOW YOU WANT US TO PROCEED WITH WORKING WITH EACH ONE OF THESE ORGANIZATIONS. AND WE CAN MOVE FORWARD AND BRING SOMETHING BACK TO COUNCIL THAT WOULD MEET THOSE THOSE REQUIREMENTS. THANK YOU, MR. AGEE. THANK YOU, CHIEF. WE DO HAVE A A COMMENT CARD ON THIS ITEM. COUNCIL, CAN YOU ALL CUT YOUR LIGHTS OUT? I'M GOING TO ASK COUNCIL IF YOU ALL WILL REFRAIN FROM CUTTING YOUR LIGHTS ON UNTIL THE PRESENTATION IS FINISHED, SO THAT WE CAN SEE WHOSE LIGHTS

[02:25:03]

CAME ON FIRST. AND THAT WAY WE CAN GAUGE THE CONVERSATION THAT WAY. BUT IF YOU ALL COULD CUT YOUR MICS OFF, DOCTOR BRANDON NORWOOD. GOOD EVENING. PLEASE STATE YOUR NAME, YOUR CITY OF RESIDENCE. FOR THE RECORD, YOU HAVE THREE MINUTES TO SPEAK. THANK YOU. DOCTOR NORWOOD, CITY OF DESOTO. MAYOR, CITY COUNCIL. I WAS WONDERING IF ANY OF YOU ALL KNEW THAT THERE WAS AN EVENT THAT TOOK PLACE THIS PAST WEEKEND, AND THERE WAS NO POLICE. NO SECURITY. JUST A THOUGHT. AND SO WITH THAT, I WANT TO USE THE REMAINING PART OF MY TIME TO READ WHAT WAS POSTED ONLINE ON THE CITY'S PAGE. AND THESE ARE THE MINUTES THE CITY COUNCIL DISCUSSED THE CITY'S SPECIAL EVENTS PROCESS AND PROVIDED DIRECTION FOR STAFF TO RETURN WITH ADDITIONAL INFORMATION AND RECOMMENDATIONS REGARDING A CONSISTENT AND CLEARLY DEFINED PROCESS FOR SPECIAL EVENTS. COUNCIL REQUESTED THAT STAFF EVALUATE THOSE OPPORTUNITIES TO ESTABLISH A MORE STREAMLINED, ONE STOP PROCESS FOR EVENT ORGANIZERS. ORGANIZERS DEVELOP CLEAR AND PUBLICLY ACCESSIBLE REQUIREMENTS FOR SPECIAL EVENT EVENTS. COUNCIL ALSO REQUESTED A REVIEW OF LEGALLY PERMISSIBLE ECONOMIC INCENTIVES, WHICH I SAW. BUT I STAND HERE TO READ THAT BECAUSE THIS WAS THE DIRECTIVE THAT YOU ALL GAVE TO STAFF. AND AGAIN, IT SPEAKS TO A BROADER CONCERN AND NOT JUST YOUTH. WHEN WE TALK ABOUT POLICY, DIRECTIVES ARE GIVEN DIRECTLY FROM THE CITY COUNCIL TO STAFF. AND WHAT I HAVE SEEN OVER THE COURSE OF MY TIME HERE, BEING A RESIDENT, IS THAT MAYBE THERE'S A COMPREHENSIVE ISSUE OF UNDERSTANDING OR SEEKING CLARITY FROM A MANAGEMENT PERSPECTIVE LIKE THAT OF OUR CITY MANAGER FOR CLARIFICATION ON WHAT IT IS THAT THE COUNCIL IS ASKING OR REQUIRING FROM STAFF TO DO. BECAUSE WHEN I LOOKED AT THIS PRESENTATION OVER THE WEEKEND AND I SENT AN EMAIL EXPLAINING THAT I JUST SEE WASTED TIME, IT'S SOME GOOD INFORMATION THAT'S THERE. I READ THROUGH IT, BUT I HEARD MOST OF THAT INFORMATION DURING THE LAST CITY COUNCIL MEETING. AND SO I WAS HOPEFUL THAT IN THIS MEETING THAT I WOULD BE ABLE TO SEE EXAMPLE A, EXAMPLE B, EXAMPLE C, AND ASK FOR TRUE CITY COUNCIL OVERSIGHT FOR WHAT THE RECOMMENDATION TO LOOK FOR. AND I'M STANDING HERE WITH WASTED TIME, AND I'M JUST THINKING ABOUT BILLABLE HOURS OF STAFF SPENDING TO PUT TOGETHER A PRESENTATION WHERE THEY'RE ASKING YOU TO GIVE THEM RECOMMENDATIONS ON WHAT. THAT'S MY QUESTION MARK, BECAUSE WHEN I LOOKED AT THE POWERPOINT PRESENTATION, THEY'RE COMING BACK WITH INFORMATION THAT SOME OF YOU MAY ALREADY BE AWARE OF, BUT THERE IS NO RECOMMENDATIONS IN THE POWERPOINT PRESENTATION FOR ANYTHING OUTSIDE OF PLACE OR AI. AND THOSE NUMBERS, WHAT YOU ALL ASKED FOR. SO IF YOU ALL ARE THE GOVERNING BODY ASKING STAFF TO PROVIDE RECOMMENDATIONS AND COME BACK WITH CLEAR, PRECISE INFORMATION, I REALLY HOPE THAT STAFF IS LISTENING. THEN WHY ARE WE HERE? AND I'M REALLY DISAPPOINTED IN STAFF. I'M HOPING THAT I WON'T BE DISAPPOINTED IN OUR CITY COUNCIL, THAT THEY WOULD PROVIDE SOME TYPE OF DIRECTIVES AGAIN ON WHAT THEY SHOULD FOLLOW. COUNCIL MEMBER PARKER. COUNCIL MEMBER CHISUM. I'M NOT SURE WHO HAD THEIR LIGHT ON FIRST COUNCILMEMBER PARKER. THANK YOU, MADAM MAYOR, AND THANK YOU, MR. AG. I HOPE THAT. THANK YOU FOR THE PRESENTATION. AND IT WAS LENGTHY. I READ THROUGH IT AS WELL, AND I DO HAVE SOME QUESTIONS NOW. THIS PAST WEEKEND THERE WERE SEVERAL EVENTS AND SOME WE WERE INVITED TO AND SOME WE WERE NOT. BUT THE TWO THAT WE WERE INVITED TO, I COULD NOT MAKE EITHER ONE OF THEM. I HAD ANOTHER EVENT AND IT ALWAYS PERPLEXES ME WHY WE DO TALK ABOUT THESE EVENTS BEING PARTNERSHIPS WHERE POLICE ARE NOT INVOLVED, AND THEN ONES THAT AREN'T NECESSARILY PARTNERS AND POLICE IS EVERYWHERE. THAT THAT KIND OF ALARMS ME A LITTLE BIT. AND LET ME BE CLEAR AND UNEQUIVOCAL ON WHERE I STAND. THE CITY NEEDS TO DO BETTER. AND I'M ONLY SAYING THAT BECAUSE WE HAVE THE OPPORTUNITIES. TO ME, THE PLACER AI WAS NOT TO TELL YOU WHAT TO DO. IT WAS TO TELL YOU THAT WE HAVE AN OPPORTUNITY OF WHAT WE CAN DO TO BRING IN MORE PEOPLE TO THIS CITY. THIS PAST WAS IT AUGUST WE WENT UP TO GRAND SCAPE, AND SEVERAL OF MY COUNCIL MEMBERS SAID THAT THEY HAD NOT BEEN TO GRAND SCAPE.

AND IT WAS INTERESTING. DURING THE TWO DAYS, JUST TWO DAYS. THEY PROBABLY VISITED MORE IN TWO DAYS THAN THEY HAD EVER VISITED BEFORE. AND THAT WAS INTERESTING BECAUSE WE WANT PEOPLE, WHEN THEY'RE IN OUR CITY TO SAY TO THEMSELVES, I HAVEN'T VISITED, SO LET ME GO

[02:30:02]

VISIT SOME STUFF. LET ME MAKE SURE I FIGURE IT OUT. WHAT'S GOING ON IN THE CITY OF DESOTO?, YOU KNOW, COME ON IN. WE GOT THIS, WE GOT THIS, WE GOT THIS. AND WHILE YOU'RE HERE, GO AHEAD AND DO THAT, THAT THAT LITTLE LITTLE LEAGUE GAME. SO YOU GET WHAT I'M SAYING. SO THAT'S WHERE I STAND ON IT. BUT I'M GOING TO ASK A QUESTION BECAUSE I DIDN'T SEE IT IN THE PRESENTATION. BMX HAS BEEN IN THE CITY. IT'S A 72,000 SQUARE FOOT FACILITY THAT WE HOUSE OVER NEAR GROUNDS PARK. WHEN WE DID THE LAST PRESENTATION, MY COLLEAGUE ACTUALLY BROUGHT FORTH NUMBERS BASED ON ONE DAY OF BMX. IT'S BMX LOCAL. YES MA'AM. ACTUALLY THEY'RE NOT.

BMX IS A NATIONAL. WE BRING IN PEOPLE FROM ALL OVER THE COUNTRY FOR BMX. SO WE'RE ACTUALLY TAKING CARE OF A FACILITY FOR PEOPLE OUTSIDE OF THE CITY OF DESOTO TO COME TO DESOTO. AND WE DON'T REQUIRE THEM TO HAVE POLICE. WELL, WE HAVE A DESOTO BMX ASSOCIATION THAT RUNS THE FACILITY, BUT WHEN THEY HAVE THEIR GAME, I THINK YOU'RE SPEAKING OF AN ACTUAL TOURNAMENT SUPRANATIONAL. IT'S AN EVENT. IT'S A ONE TIME EVENT. BUT WE DO HAVE A BMX ASSOCIATION THAT HAS A BOARD THAT DOES EXACTLY, EXACTLY. BUT WE TAKE CARE OF THE FACILITY.

YES, MA'AM. IT'S A LEASE AGREEMENT. SO THEY MAINTAIN THE TRACK AND WE MAINTAIN THE FACILITY. EVERYTHING ABOVE. SO THE REASON I BROUGHT IT UP WAS BECAUSE WE SAID THAT THERE WERE COMMERCIAL VENDORS, AND WE'RE CONSIDERING THESE LITTLE LEAGUE FOOTBALL PROMOTERS TO BE COMMERCIAL. AND BMX IS NOT AND I'M NOT TALKING ABOUT THE ASSOCIATION. I'M TALKING ABOUT THE PEOPLE WHO COME TO THE FACILITY ARE OUTSIDE OF THE CITY OF DESOTO. THEY ARE NOT LOCAL TO DESOTO. SO WHEN I'M LOOKING AT THAT, I'M SAYING YOU'RE REQUIRING WE'RE REQUIRING THAT MANY POLICE OFFICERS ON A LITTLE LEAGUE GAME, BUT ON BMX, WITH NATIONAL PEOPLE COMING IN, WE DON'T REQUIRE ANY POLICE. I REALLY WOULD LIKE TO UNDERSTAND THAT PART AND PART OF MY. LIKE I SAID, LET ME BE UNEQUIVOCAL. I BELIEVE THE CITY OF DESOTO SHOULD DO BETTER. OUR POLICE IS HERE TO SUPPORT US, AND WE HAVE GOT TO FIND A WAY TO MAKE CERTAIN THAT WE DO NOT INFRINGE ON SOME OF THESE ACTIVITIES THAT ARE HAPPENING THAT CAN BRING BUSINESS TO DESOTO, MAKING IT HARDER AND HARDER FOR THE PEOPLE WHO LIVE HERE TO DO BUSINESS WITH DESOTO. THAT TO ME, THAT'S WHY I SAY THAT. AND I DON'T MEAN TO BE DISRESPECTFUL OR I HOPE THAT'S NOT WHERE YOU'RE TAKING IT. I REALLY, HONESTLY BELIEVE WE HAVE GOT TO COME UP WITH A WAY THAT DOESN'T SAY, OKAY, ALL THESE PEOPLE COMING IN FROM OUT OF TOWN, WE DON'T NEED POLICE, BUT LOCAL FOLKS, THAT'S LIKE IN DALLAS, DUNCANVILLE, ALL THIS.

WE NEED POLICE. WE NEED GOO GOBS OF POLICE. SO MAKE THAT MAKE SENSE. IT DOESN'T MAKE SENSE TO ME. I CAN SPEAK TO A LITTLE BIT OF THAT, THAT AGREEMENT. SO AGAIN, THE THE BMX FACILITY IS A DESOTO BASED ORGANIZATION. SO AGAIN, THAT'S A LOCAL ASSOCIATION WITHIN THOSE LOCAL ASSOCIATIONS. WE PARTNER WITH THEM FOR A LONG STANDING RELATIONSHIP. SO THEY HAVE TO PROVIDE RISK ANALYSIS PLANS OF THAT NATURE. SO WHEN THEY'RE HAVING THOSE LARGE SCALE EVENTS, THEY'RE INVITING PEOPLE INTO THE CITY. THEY'RE ACTUALLY THE ONES WHO ARE TAKING THE THE RISK OF, YOU KNOW, WHAT TO DO IN CASE OF AN EMERGENCY. IT'S NOT A ONE OFF RENTAL. THESE ARE LONG STANDING RELATIONSHIPS AND PARTNERSHIPS THAT WE'VE BEEN BUILDING SIMILAR TO THE THE OTHER ASSOCIATIONS THAT, YOU KNOW, PROVIDE A SERVICE TO THE THE COMMUNITY. UNDERSTOOD. BUT I STILL BELIEVE THESE PROMOTERS THAT ARE PROMOTING FOOTBALL ARE NOT ONE OFFS EITHER. THEY COME INTO THE CITY SEVERAL TIMES A YEAR AS WELL. THERE ARE SEVERAL OPPORTUNITIES FOR US TO DO BETTER WHEN IT COMES TO THIS LITTLE LEAGUE SITUATION. IF WE'RE TALKING ABOUT POLICE, I BELIEVE THE CITY HAS GOT TO FIND A WAY TO MAKE THAT MAKE SENSE. IF YOU GOT NATIONAL PEOPLE COMING IN, YOU DON'T REQUIRE ANY POLICE, LOCAL PEOPLE, YOU COMING IN, YOU REQUIRE GOO GOBS OF POLICE. IT JUST DOES NOT. IT DON'T ADD UP.

AND THAT'S JUST FROM MY PERSPECTIVE. SO I YIELD BACK. I HOPE THAT WE DO HAVE AND I AGREE WITH WHAT WAS SAID, BECAUSE I WAS ACTUALLY GOING TO SAY THAT THIS PRESENTATION WAS SUPPOSED TO COME WITH OPTIONS OF HOW YOU'RE GOING TO FIGURE A WAY TO WORK WITH THE PEOPLE WHO ARE LOCAL PROMOTERS. BUT THAT DIDN'T THAT WAS NOT OFFERED IN THIS PARTICULAR PRESENTATION.

SO I'M GOING TO I'M GOING TO YIELD BACK BECAUSE I KNOW THERE'S MORE THAT OTHER COUNCIL MEMBERS HAVE TO SAY, BUT I JUST WANT YOU TO UNDERSTAND WHERE I STAND ON IT. THE REASON I BROUGHT IT ORIGINALLY WAS BECAUSE WE'RE MAKING IT HARDER FOR PEOPLE TO WORK WITH DESOTO, AND WE CANNOT GET TO THAT POINT WHERE EVERYTHING IS A IS A A TUG ABOUT EVERYTHING. WE JUST CANNOT. WE GOT TO FIND A WAY TO MAKE THIS WORK SO THAT THEY CAN BRING BUSINESS TO DESOTO.

PEOPLE SPEND MONEY IN DESOTO. THAT'S MY NUMBER ONE CONCERN. I YIELD BACK. COUNCIL MEMBER CHISHOLM. HEY, WELCOME. I WANT TO THANK YOU BECAUSE I THINK THAT YOUR INTENT WAS AS A NEW

[02:35:04]

EMPLOYEE HERE WITH THE ORGANIZATION, AND I'VE HAD CONVERSATION WITH YOU AND YOU HAVE SUCH AMAZING, GREAT IDEAS THAT YOU SAW AN OPPORTUNITY THAT YOU COULD CHANGE IMMEDIATELY. AND I BELIEVE THAT YOU ARE THE RIGHT MAN TO CHANGE THIS. HOWEVER, I THINK THERE ARE SOME LAYERS TO THIS THAT YOU HAVE PROBABLY NOT BEEN PRIVY TO. AND SO. AS I AS I WAS SITTING HERE, I WAS THINKING THROUGH SOME OF THE QUESTIONS THAT I HAD THE LAST TIME. AND I THINK THAT THEY, THEY, I DON'T THINK THAT I HAVE THE WARM AND FUZZY THAT THEY'VE ALL BEEN ANSWERED. SO I'LL REITERATE THEM. AND THEN I'LL GIVE LIKE A LITTLE $0.02 OF WHERE I THINK THAT YOU CAN NAVIGATE TO MAKE THIS EVEN BETTER. SO MY BIG THING WAS CONSISTENCY ACROSS THE BOARD. I'VE HEARD OF VARIOUS TOURNAMENTS HAPPENING FOR OTHER YOUTH LEAGUES OTHER THAN FOOTBALL. I THINK FOOTBALL HAS BEEN KIND OF LIKE THE STAGE, RIGHT? BECAUSE THEY'VE BEEN THE LOUDEST IN SAYING THAT WE'RE BEING UNDERSERVED AND AND FRANKLY, OVERCHARGED. RIGHT.

HOWEVER, I THINK THE CONSISTENCY FOR ME IS WHETHER YOU ARE A DESOTO SPONSORED FOOTBALL LEAGUE OR BASKETBALL TEAM OR YOU'RE A BASKETBALL TEAM THAT'S IN DESOTO USING OUR FACILITY, OUR STANCE ON SECURITY SHOULD REMAIN THE SAME. RIGHT. AND I THINK THAT'S WHAT MY COLLEAGUE DOWN THERE IS SAYING AS WELL. SO FROM THE SOCCER FIELD TO THE BASKETBALL COURT TO THE FOOTBALL FIELD, I THINK THAT IT SHOULD BE JUST AN EVIL PLAN. EVEN PLAYING BOARD, IN MY OPINION, OPINION. AND IF WE'RE GOING TO REQUIRE POLICE, THAT'S FINE. BUT WHEN I LOOK AT THAT TODAY, THAT'S NOT WHAT EXISTS, RIGHT? OUR OUR OUTSIDE FOOTBALL LEAGUES ARE REQUIRED TO HAVE SECURITY AND POLICE BASED ON THE METRICS THAT YOU SHOWED US ON SLIDE 11, 12, AND 13, IF YOU DON'T MIND, MISS KAREN, GOING TO 11 AND 12 AS WELL. AND I THINK THAT THAT IS WHERE THE BIGGER PROBLEM LIES, RIGHT? BECAUSE ONE OF THE OPPORTUNITIES THAT WAS BROUGHT TO OUR ATTENTION WAS THAT THE OTHER LEAGUES WERE NOT BEING CHARGED THE SAME THING. RIGHT? THAT'S THE THAT'S A PROBLEM THAT HAS TO BE SOLVED FOR THAT. I THINK YOU ALL OWE US AN EXPLANATION FOR IT. RIGHT. AND PROVIDING CONSISTENCY. AND THEN ALONG WITH THAT QUESTION, I ASKED ABOUT THE SECURITY PIECE, RIGHT? BECAUSE YOU HAVE SECURITY OFFICERS, RIGHT? I'M ASSUMING THEY'RE CLOSE, RIGHT? THEY COULD NOT BE. BUT WE CAN MAKE THAT DETERMINATION IN POLICY. RIGHT. BUT THOSE SECURITY OFFICERS ARE ACTUALLY RESPONSIBLE FOR SCANNING PEOPLE DOWN, CHECKING THEIR BAGS. IN MY OPINION, THEY'RE DOING THE REAL FOOTWORK. NOT TO SAY THE POLICE ARE NOT. I SEE THE POLICE AS EYE CANDY, RIGHT? MAYBE A WRONG WORD, BUT EYE CANDY IS WHERE THEY'RE POSTED. THEY'RE LOOKING LIKE CHIEF IS RIGHT NOW. SO THEY'RE MAKING YOU LIKE, OH, I BETTER ACT RIGHT OUT HERE, RIGHT? EVERY LEAGUE IS NOT REQUIRED. I'VE BEEN TO THE BASE BASKETBALL GAMES HERE IN THE REC CENTER. THEY DON'T HAVE THAT THAT COMBINATION AND THAT LAYER IS THE PROBLEM HERE. ON THE OTHER SIDE OF THIS IS THAT I NEVER ANTICIPATED WHEN WE APPROVED THAT SPECIAL EVENTS. AND I KNOW DOCTOR E WAS HERE WHEN WE APPROVED THAT SPECIAL EVENT EVENTS. POLICY, THAT TRADITIONAL YOUTH GAMES WERE INCLUDED IN THAT. NOW I GET TOURNAMENTS RIGHT. AND WHEN THIS CAME INITIALLY, WE FRAMED IT AROUND THE WEEKEND ON A TOURNAMENT. BUT THE ISSUES WE HAD DIDN'T START ON A TOURNAMENT WEEKEND. THE ISSUES WE HAD STARTED WITH TRADITIONAL GAMES THAT HAPPENED WEEKEND AFTER WEEKEND AFTER WEEKEND, WHERE ATTENDANCE CAN FLUCTUATE AND IT'S NEVER LIKE REALLY HUGE CROWDS UNTIL YOU GET TO THAT TOURNAMENT, RIGHT? AND SO THE CONSISTENCY, IN MY OPINION, STARTS AT THE BASIC LEVEL, MAKING SURE THAT WHETHER IT'S SOCCER, BASEBALL, FOOTBALL TRACK, IF WE ONE DAY DECIDE TO GO THERE, THAT EVERYBODY HAS THE SAME SECURITY REQUIREMENTS AND AN EXPLANATION ON THIS DOUBLE LAYER SITUATION, IF THEY'RE OFF DUTY AND WE CAN'T CONTROL WHAT THEY DO, THEN WHY CAN'T THE VENDOR TELL THEM TO OPERATE LIKE SECURITY? WHY DO THEY HAVE THE STIPULATIONS? WHY DO WE AS A CITY SAY, DON'T TOUCH NOTHING? JUST JUST LOOK.

JUST LOOK AND, YOU KNOW, REPORT TO US IF YOU HAVE SOME ISSUES. THAT'S THE WAY IT FEELS. AND IT'S VERY SINGULAR TO ONE GROUP FOOTBALL. AND I KNOW YOU PROBABLY CAN UNDERSTAND THIS AS A AFRICAN AMERICAN MAN, THAT FOOTBALL IS TRADITIONALLY IN OUR COMMUNITY, PLAYED BY

[02:40:04]

AFRICAN AMERICAN BLACK BOYS, AND THEY ARE COACHED BY AFRICAN AMERICAN BLACK MEN. IT'S NOT ANYTHING THAT I INVENTED YOU CAN GO TO ON YOUR ROAD EVERY WEEKEND AND SEE IT RIGHT WHEN WE'RE ONLY MAKING RULES LIKE THAT FOR AN ENTITY OF THAT SORT, A COMMUNITY, A COMMUNITY CAN USE AS THEIR PERCEPTION, RIGHT? MAY NOT BE REALITY THAT WE'RE TARGETING THEM BECAUSE OF THEIR RACE. RIGHT. AND I DON'T THINK THAT THAT'S PROBABLY THE CITY'S STANCE. I THINK THE CITY JUST NOT HAS DONE A GOOD JOB ABOUT IRONING OUT THIS POLICY THAT NEEDS TO EXIST, BUT DIFFERENTIATING THAT FROM REAL SPECIAL EVENTS AND KIDS OUT PLAYING BALL, BECAUSE THERE ARE TWO DIFFERENT THINGS. AND SO FOR ME, THAT'S WHAT IT HAS NOT BEEN ANSWERED IN TODAY'S PRESENTATION, BUT I BELIEVE YOU CAN GO BACK AND DO THAT. AND AS YOU'RE DOING THAT, THERE ARE SOME RELATIONSHIPS THAT NEED TO BE MENDED. I DON'T KNOW IF THAT'S AN OPEN RECORDS REQUEST, BUT WE'VE GOTTEN SO MANY EMAILS SINCE THE LAST DEPARTURE OF THE DIRECTOR AND YOUR ARRIVAL FROM LITTLE LEAGUE FOOTBALL COACHES WHO ARE HAVING TO READJUST BECAUSE OF NEW PRICING OR WHATEVER THE CASE MAY BE. AND WHEN IT GOT TO OUR LEVEL, I THINK THAT THERE IS A MISSTEP BECAUSE THESE ARE THINGS THAT SHOULD HAVE BEEN SOLVED AT THE LOWEST LEVEL, AND I THINK THAT'S JUST SIMPLE. SITTING THEM DOWN AND HAVING A CONVERSATION ABOUT THE CHANGES.

BUT MANY OF THE EMAILS WE RECEIVED CAME ACROSS. THEY LEARNED ABOUT THE CHANGES AS THEY WERE BOOKING AN EVENT, NOT BECAUSE WE DECIDED TO SIT DOWN AND SAY, OUR BUSINESS MODEL IS CHANGING AND THAT IS NOT PROFESSIONAL OR HOW WE SHOULD MANAGE RELATIONSHIPS IN OUR IN OUR CITY. SO THOSE ARE THE CONCERNS THAT I BROUGHT UP LAST TIME THAT I WAS HOPING WOULD BE ANSWERED. AND IT'S OKAY THAT THEY'RE NOT ANSWERED TODAY. AGAIN, I HAVE FAITH THAT YOU CAN GO BACK AND DO THAT. EXCUSE ME, MR. CAMERON. YEAH. SO, MADAM MAYOR, THE SO A COUPLE OF POINTS THAT WERE HAVE BEEN HIT ON TONIGHT IS THE VERY REASON WHY THE PRESENTATION WAS PRESENTED. THE WAY IT IS PRESENTED. WE STILL CONFLATING THE TWO. WE HAVE LEAGUES, WE HAVE ASSOCIATIONS AND THEN WE HAVE THE TOURNAMENTS. SO SO WE DON'T HAVE A YOUTH FOOTBALL ASSOCIATION. SO THEY WON'T GET THE SAME BREAKS THAT THE YOUTH BASKETBALL, YOUTH, YOUTH SOCCER OR THE OTHER YOUTH SPORTS YOUTH SOFTBALL GET BECAUSE THE YOUTH YOUTH ASSOCIATIONS PARTNER WITH THE CITY AND THEY FOLLOW OUR RULES AND GUIDELINES. WE DON'T HAVE A YOUTH FOOTBALL ASSOCIATION. WE NEED TO HAVE ONE. IF THE YOUTH FOOTBALL TEAMS LEAGUES GET TOGETHER AND FORM AN ASSOCIATION UNDER THE PARKS DEPARTMENT, THEN THEY CAN GET THE SAME BREAKS THAT THAT THE SOCCER TEAM, SOCCER LEAGUE SOCCER ASSOCIATION GETS, THAT ALL THE OTHER ASSOCIATION GETS.

THAT IS THE PROBLEM. AND WE WHEN WE PRESENTED IT. BUT WE'RE STILL SAYING THAT THEY GET TREATED DIFFERENTLY. THEY GET TREATED DIFFERENTLY BECAUSE THEY ARE DIFFERENT. AND I'M SAYING EVERYBODY SHOULD BE THE SAME. THERE SHOULD BE NO DIFFERENCE IF THEY ARE A PART.

COUNCILWOMAN CHISHOLM, THANK YOU. BUT THERE ARE THERE ARE CERTAIN GUIDELINES, RULES AND REGULATIONS THAT THE ASSOCIATIONS HAVE TO FOLLOW IF THE LEAGUES WANT TO GET THOSE BREAKS, THEN THEY HAVE TO FOLLOW THESE GUIDELINES. RIGHT. CAN WE GO BACK TO THAT SLIDE THAT SHOWS WHAT THE WHAT THE WHAT THE ASSOCIATIONS DO? OKAY. THESE ARE THE AND ON THE LEFT ARE ALL THE CHECKS, MARK. THESE ARE THE ASSOCIATIONS, NONPROFIT SPORTS PURPOSE REQUIRED BY CITY.

THEY HAVE ACTIVE BOARD BYLAWS, INSURANCE ON FILE WITH THE CITY. THEY PROVIDE ANNUAL FINANCIAL REPORTS. IF BY THE TO THE CITY THEY PROVIDE REGISTRATION FEES AND THEY HAVE AN EXEMPTION POLICY FOR PEOPLE WHO CAN'T AFFORD IT FOR FOR THE PLAYERS WHO CAN'T AFFORD IT ALL, EVERYBODY WHO PARTICIPATES IN COACHING THESE KIDS HAVE TO HAVE A BACKGROUND CHECK. WE DON'T REQUIRE THAT FOR THE TOURNAMENT VENDORS. WE DON'T REQUIRE THAT FOR THE LEAGUES BECAUSE THEY'RE THEIR OWN. THEY POLICE THEMSELVES. AND SO WHAT I'M SAYING IS WE CAN DO THOSE.

THEY CAN HAVE THE ACCESS, BUT THEY HAVE TO FOLLOW THOSE SAME RULES. OR ARE YOU SAYING ELIMINATE ALL THAT FOR EVERYBODY? BECAUSE WE CAN DO THAT AS WELL, IF THAT'S WHAT COUNCIL WANTS US TO DO. BUT WE THAT'S WHY WE NEED THAT INSTRUCTION. YES. THANK YOU.

AND I AND I APPRECIATE THE PRESENTATION BEING LIKE THIS BECAUSE, AGAIN, IT WAS VERY CLEAR FROM THE INITIAL CONVERSATION THAT THERE WAS CONFUSION AND THERE WAS NOT CLARITY ON THE DIFFERENT TYPES OF ENTITIES THAT WE ARE DEALING WITH. WE ARE DEALING WITH ALTOGETHER SEPARATE ENTITIES. AND FROM WHAT I, I DON'T KNOW, THE YEAR, I THINK IT WAS IN YOUR TIMELINE, BUT THE FOOTBALL ASSOCIATION WENT AWAY. I'M NOT SURE WHY. RIGHT. BUT THE ASSOCIATION, LIKE YOU HAVE THE SOCCER ASSOCIATION, WHICH WE ALL PARTICIPATED IN THEIR THEIR EVENT THIS PAST WEEKEND. YOU HAVE DIFFERENT ONES, RIGHT? BASEBALL ASSOCIATIONS. WHAT WE'RE TRYING TO MAKE VERY CLEAR IS THAT IN ORDER FOR THEM TO BE TREATED LIKE THAT, THE FOOTBALL LEAGUES, RIGHT, HAVE TO BE OPERATING UNDER AN ASSOCIATION. AND AS OF RIGHT NOW, THEY ARE

[02:45:02]

NOT. SO WHAT THEY'RE DOING IS THAT THEY ARE OPERATING AS SEPARATE EVENTS. IS THAT CORRECT? THEY'RE OPERATING AS SEPARATE, SEPARATE EVENTS THAT ARE GOING BY THOSE STANDARDS THAT YOU ALL HAVE, DEPENDING ON HOW MANY PEOPLE ARE GOING TO BE AT THE EVENT? YES, MA'AM.

BECAUSE THE FOOTBALL ASSOCIATION WENT AWAY, I'M NOT SURE WHY. OUR PREVIOUS DIRECTOR, I REMEMBER HAVING A VERY SPECIFIC CONVERSATION WITH HIM ABOUT THE FACT THAT WE NO LONGER HAD A FOOTBALL ASSOCIATION. RIGHT. I WON'T SPEAK ON ANY OF THAT BECAUSE THEY'RE NOT HERE TO, TO, YOU KNOW, TO, TO VERIFY THOSE COMMENTS. HOWEVER, IT IS NOT THERE. AND SO WHAT I THINK NEEDS TO POSSIBLY HAPPEN OR ANOTHER CONVERSATION NEEDS TO HAPPEN IS WITH THOSE LEAGUES ABOUT THE, ABOUT THE OPPORTUNITY THAT THEY HAVE, RIGHT? THE CITY HAS SOME OPPORTUNITIES, BUT THEY HAVE ONE TOO, RIGHT? TO FORM AN ASSOCIATION SO THAT THEY CAN GO UNDER THESE PARTICULAR GUIDELINES AND NOT BE HELD TO THOSE STANDARDS SO THAT IT DOESN'T LOOK DIFFERENT. I CAN UNDERSTAND HOW IT LOOKS DIFFERENT, BUT ALSO WE HAVE TO UNDERSTAND THE FACT THAT THEY'RE NOT OPERATING UNDER THE SAME UMBRELLA AS THE OTHER, AS THE OTHER ENTITIES ARE OPERATING ON. SO I THINK WE HAVE A LOT OF DIFFERENT THINGS WORKING HERE. I CAN UNDERSTAND EVERYBODY'S PASSION. I CAN GET PASSIONATE ABOUT THINGS THAT I CARE ABOUT TOO. HOWEVER, WE ALSO TO USE REASON, RIGHT, WITH THE FACT THAT THEY ARE NOT OPERATING UNDER THAT. SO THERE IS JUST LIKE THEY'RE OUT THERE ON THEIR OWN. WHEN WE TALK ABOUT BMX, ALL OF THESE, AGAIN, THESE ARE PARTNERSHIPS AND THEY'RE OPERATING UNDER A DIFFERENT UMBRELLA AND UNDER DIFFERENT SET OF RULES THAN THE FOOTBALL LEAGUES ARE OPERATING UNDER COUNCIL. SO I JUST I WANT TO MAKE THAT CLEAR. AND I DON'T KNOW ANOTHER WAY TO SAY IT RIGHT, OTHER THAN EVERYBODY HAS SOME OPPORTUNITIES TO TO, YOU KNOW, KIND OF ALIGN SO WE CAN ALL BE IN ALIGNMENT WITH WHAT THE RULES ARE. AND MAYOR PRO TEM, I SEE YOUR YOUR LIGHT. IS THERE. MY TIME TO SPEAK. OH THANK YOU. I JUST WANT TO SAY THANK YOU FOR BEING HERE AND FOR DOING WHAT YOU CAN. I KNOW YOU'RE NEW AND YOU'RE LEARNING THE ROPES AND ALL THAT GOOD STUFF, SO I DO APPRECIATE THAT. DO YOU HAVE YOU TALKED ABOUT WHAT WHAT I WOULD LIKE TO HAVE SEEN HAPPEN IS THAT WE HAVE YOU KNOW, WHEN I SAY WE, MAYBE 1 OR 2 COUNCIL MEMBERS, YOU KNOW, SOME PEOPLE IN THE COMMUNITY GET TOGETHER AND HELP, EVEN IF IT'S NO MORE THAN DOING SOMETHING VERY BASIC AND ELEMENTARY THAT PROVIDES THE INFORMATION OR SHOWS HOW THESE ARE BOTH DIFFERENT AND SEPARATE AND WHY THEY ARE LIKE THEY ARE, IF THAT MAKES SENSE. WE HAVE TO DO A BETTER JOB OF SHOWING THEM HOW AND WHY. THOSE ARE THE BIGGEST THINGS. THEN THE OTHER THING IS, DO WE HAVE TO HAVE SECURITY AND POLICE OFFICERS? I BELIEVE THE SECURITY IS BECAUSE OF THE CASH HANDLING. THE ADDITIONAL SECURITY IS THE CASH HANDLING. THE SWORN OFFICERS AREN'T GOING TO PROTECT THE THE CASH OR ASSETS OF THE THE ASSOCIATION OR VENDOR FROM MY UNDERSTANDING. SO THERE'S NOT AN OPTION THAT YOU KNOW OF RIGHT NOW THAT THERE CAN BE ONE OR THE OTHER. I'M GOING TO DEFER AT THE MOMENT. OKAY. AND ALSO, THE POLICE POLICY THAT YOU ALL HAD IS THAT INCORPORATED IN THIS PRESENTATION? THAT'S. AND I'M ASKING CHIEF JASON, I'M SORRY, BECAUSE YOU ALL HAD A SEPARATE POLICY, RIGHT? SO PORTIONS WERE THE TWO MATRICES WERE FROM THE FROM OUR, OUR POLICY, WHICH IS ONLINE. AND, AND LET ME SAY AGAIN, I MEAN, THE POLICE SERVES A PUBLIC SAFETY ROLE.

OKAY. REGARDLESS OF WHAT THE EVENT IS, WE'RE NOT ARBITRARILY POINTING THINGS OUT AND SAYING, YOU KNOW, WE'RE WORKING THAT WE'RE ALWAYS BEING APPROACHED BY WHETHER IT'S PARKS OR ANOTHER ENTITY WITHIN THE CITY AND, YOU KNOW, BEING TASKED WITH THE JOB THAT WE DO PUBLIC SAFETY. SO AGAIN, REALLY, WE'RE, WE'RE OPEN TO ANYTHING. WE'RE, WE'RE LOOKING FOR THAT, THAT GUIDANCE, CERTAINLY. THANK YOU. CHIEF DEPUTY MAYOR PRO TEM, THANK YOU, MADAM MAYOR. FIRST, MR. AGEE, WANT TO SAY YOU'RE DOING A GREAT JOB. YOU KNOW, YOU GOT JUMPED. I GUESS YOU JUST JUMPED INTO FIRE, YOU KNOW? BUT YOU'VE BEEN DOING REALLY GOOD, YOU KNOW, BECAUSE I KNOW THERE'S A LOT TO LEARN. AND A GREAT PRESENTATION, Y'ALL. I'M JUST GOING TO TRY TO SAVE A LITTLE TIME HERE IS JUST READ MY NOTES AND IT KIND OF SOME WHAT I WAS TRYING TO TALK ABOUT.

ANYWAY, THIS PRESENTATION GOES OVER WHAT WE CURRENTLY HAVE IN PLACE, WHICH WHAT WE WANTED, RIGHT? BUT THE WHOLE REASON THE TOPICS ON THE AGENDA IS TO REVIEW WHAT WE HAVE CURRENTLY, BUT ALSO TO RECOMMEND ANY ADJUSTMENTS, RIGHT? SO WE NEED TO KEEP IN MIND THAT WE ARE THE YOUTH CAPITAL OF NORTH TEXAS, RIGHT? AND PROBABLY THE WHOLE STATE OF TEXAS. RIGHT? SO YOUTH

[02:50:03]

SPORTS IS PART OF THIS CITY'S IDENTITY AND WHAT MAKES US UNIQUE, RIGHT? SO WE MUST LEAN INTO WHAT MAKES US UNIQUE, MAKE IT EASIER, NOT HARDER FOR YOUTH SPORTS ORGANIZATIONS TO DO BUSINESS HERE IN DESOTO. I DON'T CARE WHAT TYPE OF SPORTS IT IS, RIGHT? ALSO, WITH THE ENORMOUS AMOUNT OF ECONOMIC IMPACT THAT THESE YOUTH SPORTING EVENTS BRINGS TO OUR CITY, I THINK THAT THIS PARTICULAR ISSUE NEEDS TO BE PLACED ON A FUTURE SPECIALLY CALLED WORK SESSION MEETING, EITHER AT THE TOWN CENTER. OKAY. ONE OF THESE ROOMS OVER HERE WHERE WE CAN HAVE TIME TO REALLY COME UP WITH SOMETHING THAT THAT WILL BE BENEFICIAL FOR ALL PARTIES INVOLVED. WE CAN WE CAN EVEN INVITE THE YOUTH SPORTS ORGANIZATIONS, ORGANIZERS TO THE WORK SESSION. I THINK THAT NEEDS TO BE A REQUIREMENT. OKAY, TO GET THEIR INPUT AS WELL. RIGHT? THEN AFTER WE FINISH A WORK SESSION AND COME UP WITH A CONSENSUS, THEN WE NEED TO, YOU KNOW, BRING IT BACK HERE FOR FINAL APPROVAL. I JUST DON'T THINK THAT WE HAVE ENOUGH TIME HERE TO REALLY SOLVE THE UNDERLYING ISSUES HERE. YOU CAN PROBABLY UNDERSTAND THAT FROM WHAT I WAS GOING ON ANYWAY, IT'S BETTER TO TAKE THE TIME TO DO IT RIGHT THAN TO TRY TO RUSH IT. TONIGHT IS THAT'S MY OPINION. OKAY. BECAUSE YOU DID WORK SESSION, INVITE THE YOUTH SPORTS PEOPLE AND ALL THAT. WE COME UP WITH A FINAL CONCESSION CONSENSUS. AND WHEN WE DO THAT, THAT'S IT. NO MORE COMPLAINING, CRYING ABOUT IT AT THAT POINT, BECAUSE THEN THEY HAD THEIR INPUT. WE HAD INPUT. YOU HAD YOUR SIDE TONIGHT. WE NEED THEIR INPUT AS WELL. SO WE CAN MAKE A GOOD DECISION, YOU KNOW, BECAUSE SOME OF THE STUFF TONIGHT I'M LEARNING FOR THE FIRST TIME ABOUT THIS FOOTBALL ASSOCIATION, YOU KNOW, AND ALL THAT STUFF, YOU KNOW, BUT SOME OF Y'ALL THAT'S BEEN HERE A WHILE KNOW THAT. BUT YOU KNOW, MAYBE, I DON'T KNOW. MAYBE YOU KNOW THAT, MAYBE NOT. BUT THE POINT IS, I JUST THINK WE NEED A WORK SESSION TO HASH THIS OUT AND TAKING SOME TIME. IS THAT THE ROUNDTABLE? IT MAY BE, BUT ANYWAY, THAT'S WHAT I HAVE IN MY NOTES. THANK YOU, DEPUTY MAYOR PRO TEM, I'M LEANING IN YOUR DIRECTION AS WELL TO. OBVIOUSLY, THIS TOPIC DESERVES MORE TIME THAN WE HAVE HERE TONIGHT. I WANT TO GET YOU ALL OUT OF HERE. IT'S WELL PAST OUR CURFEW. AS FAR AS THE TIME. I TRY TO NORMALLY HAVE US OUT OF HERE, BUT COUNCILMAN WESLEY, WE'LL HEAR FROM YOU, AND THEN WE'LL HEAR FROM YOU. COUNCIL MEMBER NORTH, A COUPLE OF QUESTIONS WENT TO THE COLTS YOUTH FOOTBALL GAME THIS WEEKEND. COACH SANDERS. AWESOME. I MEAN, PEOPLE AT THE GATE, YOU CAN TELL HE'S WORKING. YOU CAN TELL HE'S PASSIONATE ABOUT THE CHILDREN. HE CARES. THAT'S HIS CALLING. THAT'S HIS PASSION. SO I APPRECIATE THE WAY HE TOOK CARE OF COUNCIL WHEN WE WENT OUT THERE THIS WEEKEND. WHERE DOES HE FALL AT? FALL IN THESE TWO SIDES REAL QUICK. AND COULD YOU TURN TO 18 RIGHT QUICK? I MEAN PAGE SIX. IS THAT SIX SIX. YEAH. WHERE DOES HE FALL AT. SO CURRENTLY HE IS A YOUTH TEAM. HE'S A FOOTBALL TEAM. HE'S PLAYED THEIR TEAM. THEIR NONPROFIT TEAM PLAYS IN AN ASSOCIATION THAT IS NOT ASSOCIATED WITH THE CITY OF DESOTO. OKAY. SO THAT'S, THAT'S, THAT'S, THAT'S WHY YOU NEED A ONE MORE TIER. I, I'M, YOU KNOW, THAT'S WHY IT NEEDS TO BE DISCUSSED. NUMBER TWO, WHY WOULDN'T, WHY WOULD A FOOTBALL TEAM NOT WANT TO BE IN DESOTO ASSOCIATION? AND I HOPE IT'S NOT BECAUSE OF THE ANNUAL FINANCIAL REPORT. SO MY QUESTION IS, HAVE YOU ASKED WHY THE TEAM WOULDN'T WANT TO BE A PART OF DESOTO ASSOCIATION SO THEY CAN HAVE THE BENEFITS? I HAVE HAD CONVERSATIONS, BUT THERE'S GOING TO BE A VARIETY OF DIFFERENT REASONS. CAN YOU NAME SOME? THE 50 TO 51 RATE OR 49 TO 51 RATIO FOR SPORT TEAMS WITHIN THE ASSOCIATION, OUR ASSOCIATIONS HAVE TO MAINTAIN A 51% RESIDENT RATE TO GET THE SAME BENEFITS THAT YOU KNOW, THE OTHER ORGANIZATIONS DO.

THAT'S A GOOD THAT'S ONE OF THEM THAT THAT I'VE HEARD THAT THEY DON'T WANT TO NECESSARILY ABIDE BY. AND THEN ANYTHING ELSE THAT'S TOP TWO. THE. INSURANCE BYLAWS HAVE ALL THEIR PAPERWORK TOGETHER. I BELIEVE MOST OF THE TEAMS DO HAVE INSURANCE AND FILING AND DIFFERENT THINGS LIKE THAT. WE'RE JUST WE JUST DON'T CHECK IT BECAUSE THEY'RE NOT. AND, AND YEAH, AN ASSOCIATION THAT GOVERNS A LEAGUE. OKAY. AND THEN MY LAST QUESTION, SO YOU HAD SOME VISITORS ABOUT ABOUT A MONTH AGO, MAYBE A FEW WEEKS AGO THAT WAS WILLING TO WANT TO BE IN ASSOCIATION. THEY WANT TO COME BACK. I THINK IT WAS AFTER COVID, WE LOST A LOT OF OUR FOOTBALL TEAMS. SO SOME PEOPLE CAME. A GROUP CAME AND SAW YOU ABOUT A FEW WEEKS AGO, WANTED TO BRING IT BACK AND WAS HAPPY WITH IT. WHY WOULD WHY WOULD THEY USED TO BE HERE AND THEY

[02:55:06]

WANT TO COME BACK. SO WHY WOULD THEY BE SO EAGER TO JOIN THE ASSOCIATION? AND THAT'S THEIR PASSION IS THE CHILDREN. THE PASSION IS GETTING THAT YOUNG MAN READY AND SEEING THEM PROGRESS AND DEVELOP. YOU KNOW, WHY WOULD THEY WANT TO COME IN AND RUSH, COME BACK AND FOLLOW THE ASSOCIATION RULES? WHY WOULD THEY WANT TO VERSUS SOMEBODY? I, I JUST DON'T UNDERSTAND WHY THEY WOULD BE PASSIONATE ENOUGH TO COME TO FIND OUT, HEY, WE WANT TO BRING IT BACK TO DESOTO AND THEY COME MEET WITH YOU. WHY WOULD THEY WANT TO DO IT IN THAT MEETING? LIKE I STATED THAT THE FOOTBALL ASSOCIATION IS DEFINITELY NEEDED IN DESOTO. IT CAN DEFINITELY BRING SOME IMPACT TO THE YOUTH AND THE COMMUNITY AS TO WHY THEY WOULD WANT TO.

THERE'S A NEED FOR IT. I THINK THAT'S THE BEST ANSWER. THERE'S A NEED. YES, SIR. SO JUST LIKE I SAW THE COACH THIS WEEKEND, MAYOR PROCTOR WAS THERE. COUNCILWOMAN CHISOLM, COUNCIL, MAYOR PRO TEM DEPUTY PRO TEM WALTERS WAS THERE. AND I JUST IT JUST LIKE I SAID, WE NEED A.

I GUESS IF THEY CAN'T BE IN ASSOCIATION, THEY CAN'T BE A. THEY'RE NOT A COMMERCIAL TOURNAMENT. I DO BELIEVE THEY NEED SOMEWHERE IN BETWEEN. OKAY, THAT'S. BUT YOU KNOW, THAT'S WHAT I THOUGHT WE WERE WANTING TO SHOW TODAY, BUT I, I WOULD JUST BET THAT THERE'S SOME REASONS WHY THEY DON'T WANT TO BE. AND NOT ONLY JUST BECAUSE THEY THEY THE RESIDENTS, THE 49 THE RATIO THING. IT'S A FEW THINGS ON THERE THAT THEY DON'T WANT TO. SHOW THE REQUIREMENTS.

AND THAT'S WHY. SO I MEAN, KNOWING SOME OF THE HISTORY AND NOT SPEAKING ON THAT UP HERE, AND I, I TAKE, YOU KNOW, I, I LIVE IN DESOTO, BUT TAKE PRIDE OF GROWING UP IN OAK CLIFF AND PLAYING LITTLE LEAGUE FOOTBALL AND HAVING A LOT OF BUDDIES WHO COACHED AND RAN ORGANIZATIONS.

THEY KNOW THE HISTORY. AND I'VE BEEN PRIVY TO UNDERSTAND THE HISTORY. SO I WOULD ASK THEM TO JOIN THE ASSOCIATION. IF NOT, I THINK WE DO NEED A THIRD LAYER SOMEWHERE IN BETWEEN THE ASSOCIATION AND THE VENDOR, BUT I, I WOULD LIKE TO SEE THEM AS ASSOCIATE TO GET THE FULL BENEFIT. THANK YOU. COUNCILMAN COUNCIL MEMBER NORTH. THANK YOU, MADAM MAYOR. AS I LISTEN TO MY COLLEAGUES HERE. AND FIRST OF ALL, THANK YOU BOTH FOR THE PRESENTATION TO GIVE US MORE CLARITY. AND OF COURSE, I'M I'M SURE THIS IS GOING TO LEAD TO MORE DISCUSSION HERE. BUT I THINK THE COMMON GROUND THAT WE BOTH WANT AND DESIRE IS WE WANT OUR KIDS TO BE ABLE TO PLAY AND IN A SAFE ENVIRONMENT. I THINK THAT'S FIRST AND FOREMOST, I APPRECIATE THIS PRESENTATION THAT ESPECIALLY ON THIS PAGE, LOOKING AT THE DIFFERENT STRUCTURES, WHEN WE'RE TALKING ABOUT ASSOCIATION AND GIVING CLARITY, WHEN WE'RE TALKING ABOUT A PRIVATE ORDER THAT'S BRINGING SPORTS TO THE CITY, AND HOW DO WE APPROACH THAT? SO AS WE CONTINUE TO HAVE THIS CONVERSATION, ONE OF THE THINGS I WOULD LIKE TO SEE US FROM STAFF IS THE HIGH TAX WAS MENTIONED. IF A STAFF COULD LOOK INTO IF HOT FUNDS COULD BE USED FOR SECURITY SERVICES, I WOULD. IF THAT MEANS GOING TO THE CITY ATTORNEY TO DISCUSS THAT, TO MAKE SURE WE'RE IN THE PARAMETERS AND WITH TEXAS CODE, I WOULD LIKE TO. WHEN THIS IS PRESENTED BACK TO US, I WOULD LIKE TO HAVE SOME INFORMATION AROUND THAT. BUT THANK YOU FOR HAVING THIS CONVERSATION. I THINK WE ALL WANT WHAT'S BEST. I PARENTS AGAIN, PARENTS ARE LOOKING AT THE FACT THAT THEY WANT THEIR KIDS TO PARTICIPATE. THIS IS PART OF THE DEVELOPMENT PART OF THE COMMUNITY. WE CONTINUE ON TO SUPPORT THAT, BUT I APPRECIATE THAT. WE WANT TO FIND THAT BALANCE. THANK YOU, COUNCIL MEMBER NORTH, FOR YOUR COMMENTS. I DO HAVE A FEW COMMENTS AND QUESTIONS AS WELL, MR. AGEE, AND FOR YOU, CHIEF AS WELL. YOU KNOW, YOUTH SPORTS HAS BEEN A THING IN DESOTO AS LONG AS I CAN REMEMBER. SO A LOT OF THIS IS NOT ANYTHING NEW. AND SO BUT THE ISSUES THAT WE'RE TALKING ABOUT NOW FEEL LIKE THEY'RE NEW. AND I'LL SAY THAT BECAUSE AND ONE OF MY

[03:00:07]

COLLEAGUES MENTIONED ABOUT EMAILS THAT WE RECEIVED, AND I KNOW I HAVE BEEN WE HAVE RECEIVED AND AS WELL AS THEY'VE COME TO MEETINGS AND THEY'VE SPOKE SPECIFICALLY ON THE MICROPHONE ABOUT THE LENGTH OF TIME THAT THEY HAD NOT BEEN BEING CHARGED, WHAT THE ACTUAL FEES WERE. RIGHT. LET'S SAY IF THE FEE WAS $100, THEY ONLY HAD TO PAY $25 OR WHATEVER IT IS.

AND THIS THIS HAS WENT ON FOR A NUMBER OF YEARS. AND THIS IS NOT ANYTHING I'M SAYING THAT WOULDN'T BE AT THIS POINT, PUBLIC KNOWLEDGE IN SOME SPOKE RIGHT ON THE MICROPHONE. SO I'M WANTING TO UNDERSTAND HOW LONG HAVE THIS FEE STRUCTURE, RIGHT. THE ONE THAT YOU'VE SHOWN US IN TERMS OF THE SECURITY REQUIREMENTS, IN TERMS OF THE POLICE REQUIREMENTS FOR WHETHER IT'S A SPECIAL EVENT, A YOUTH SPORTS LEAGUE, ASSOCIATION LEAGUE, HOW LONG HAVE THESE BEEN IN PLACE? BECAUSE IT FEELS LIKE BASED ON WHAT'S BEING SHARED WITH COUNCIL MEMBERS AND THE LIKE, THAT THESE JUST CAME ABOUT RECENTLY. AND SOME OF THE CONFUSION FOR ME IS BECAUSE I'M HEARING OTHER THINGS, WHICH IS THE FEES HAVE BEEN THERE. WE JUST HAVE NOT BEEN MADE TO PAY THE FEE. RIGHT? WE'VE BEEN WE'VE BEEN ALLOWED TO PAY A DIFFERENT FEE OTHER THAN THE FEE THAT WE THAT IS ACTUALLY ON RECORD IN TERMS OF THE FEE SCHEDULE THAT THE CITY HAS SET.

SO I WANT TO UNDERSTAND SPECIFICALLY HOW WHEN DID THESE FEES THAT ARE BEING CHARGED THIS THIS CHART YOU GAVE US, WHEN DID THAT COME ABOUT? SO, MADAM MAYOR, I, I DON'T HAVE AN EXACT ANSWER FOR YOU, BUT I, BUT I WOULD SAY THAT THE THE MATRICES AND THAT SECURITY DOCUMENT IS RELATIVELY RECENT, AS IS OUR PARTNERSHIP WITH ROLL CALL. AND I WANT TO SAY THAT THAT THAT WAS DECEMBER 2023, PERHAPS. AND SO WHEN YOU SAY RELATIVELY RECENT, ARE YOU SAYING DECEMBER OF 2023 IS RELATIVELY RECENT? OR WHEN I HEAR RELATIVELY RECENT, I'M THINKING IN THE LAST SIX MONTHS, SO UNDER UNDERSTOOD. AND IF I UNDERSTAND IF THE CHARACTERIZATIONS ARE DIFFERENT AND IN TERMS OF THE. AND, YOU KNOW, I CAN GO BACK AND REFER TO THE TIMELINE AS WELL. AND, AND MR. AGEE PUT THAT IN, OBVIOUSLY, TO SHOW HOW, HOW YOUTH SPORTS HAS HAS CHANGED. AND SO, YOU KNOW, IT WASN'T UNTIL 2018 OR SO THAT, THAT WE REALLY STARTED TO GET THE, THE TOURNAMENT VENDORS IN AND A, YOU KNOW, A TOURNAMENT AS A, AS AN EVENT TYPE OF SITUATION. AGAIN, I'M SURE THERE WERE ONE OFFS PRIOR TO THAT, BUT ULTIMATELY IT WAS IT WAS AROUND THE SAME TIME. AND I COULD BE WRONG. IT COULD BE DECEMBER 2024. I WANT TO SAY IT WAS NOT WITHIN THIS YEAR THOUGH, BECAUSE MOST OF WHAT WE'VE HEARD HAS ONLY OCCURRED WITHIN THIS YEAR IN TERMS OF THE COMPLAINTS, IS WHAT I'M SAYING.

AND SO THAT'S WHY I'M TRYING TO GET AN UNDERSTANDING IS NOTHING. YOU'RE YOU'RE NOT SAYING ANYTHING WRONG, CHIEF. I'M JUST TRYING TO GET CONTEXT TO MAKE TO MAKE IT RECONCILE FOR ME AS FAR AS WHAT THE ISSUE IS AND WHEN IT BECAME AN ACTUAL PROBLEM, BECAUSE AGAIN, WE HAVE GOTTEN EMAILS AND MY COLLEAGUES, I'M SURE HAVE GOTTEN IT AGAIN IN MANY HAVE COME TO THE COUNCIL MEETINGS AND SPOKE ABOUT, YOU KNOW, THE SOME WERE BEING ALLOWED TO NOT PAY WHAT WE HAD ON FEE. SO THAT'S WHY I'M TRYING TO FIGURE OUT IF THIS IS THESE WHAT WE'RE WHAT THEY'RE PAYING NOW. RIGHT. IS SOMETHING ALTOGETHER NEW BECAUSE WE'VE ONLY STARTED HEARING THE COMPLAINTS AT THIS LEVEL WITHIN THE LAST YEAR. AND SO THAT'S WHY I'M SAYING WHEN DID THIS ACTUAL REQUIREMENT COME ABOUT? BECAUSE THAT HELPS ME UNDERSTAND SOME OTHER THINGS BETTER. AGAIN, WE DON'T HAVE TIME TO TALK ABOUT IT TONIGHT. HOWEVER, IT WILL COME UP AGAIN.

SO I'M JUST WANTING TO UNDERSTAND THE TIMELINE WITH WITH WHAT WE HAVE ON RECORD HERE TONIGHT. ABSOLUTELY, MADAM MAYOR. AND AGAIN, LET ME POINT OUT, YOU KNOW, RIGHT, WRONG OR INDIFFERENT. I MEAN, WE ARE WE EACH ONE OF THESE TOURNAMENTS IS STILL A NEGOTIATION. IT THERE THERE IS STILL ROOM EITHER WAY. AND AGAIN, THAT'S WHY I POINTED OUT TO COUNCIL, YOU KNOW, I MEAN, OUR RECOMMENDATIONS AREN'T ALWAYS WHAT IS AGREED UPON. AGAIN. I MEAN, WE ARE WE ARE BROUGHT INTO THE PROCESS TO MAKE PUBLIC SAFETY RECOMMENDATIONS. AND THANK YOU, CHIEF. I'VE BEEN A PART OF MANY OF THOSE NEGOTIATIONS, SPECIFICALLY SOME THAT WERE LISTED ON THE CHART TONIGHT IN TERMS OF THE CITY BEING WILLING TO WORK WITH DIFFERENT VENDORS TO TO NEGOTIATE THOSE REQUIRED SECURITY REQUIREMENTS. SO I'VE BEEN PERSONALLY A PART OF MANY OF THEM. SO I UNDERSTAND THAT THE CITY HAS DONE ALL THE TIME.

IT'S NOT NOTED, YOU KNOW, THAT THE CITY HAS BEEN VERY AGREEABLE AS IT PERTAINS TO BEING BEING WILLING TO NEGOTIATE TERMS FOR THOSE PARTICULAR THINGS. I DO HAVE

[03:05:05]

ONE LAST QUESTION, AND I'M GOING TO ASK THE COUNCIL IF I KNOW DEPUTY MAYOR PRO TEM HAS SUGGESTED TO HAVE A WORKSHOP OR SOME SOME OTHER SOME OTHER VENUE TO BE ABLE TO BRING IN THOSE. AND I LIKE YOUR IDEA, MAYOR PRO TEM, AS FAR AS HAVING THE ACTUAL PEOPLE THAT WE'RE WORKING WITH, ONE OF THE THINGS THAT I SAY THE MOST WITH ANYTHING THAT WE DO NOTHING ABOUT US WITHOUT US, RIGHT? SO WE DO NEED THOSE INDIVIDUALS SITTING AT THE TABLE TO GIVE US THAT REAL TIME FEEDBACK AS WE'RE CREATING A POLICY THAT WORKS FOR EVERYBODY. SO AGAIN, I APPRECIATE THE TIME THAT WENT INTO TONIGHT, AND I APPRECIATE YOU ALLOWING THE COUNCIL TO STEER THE DIRECTION. RIGHT. STAFF CAN GIVE RECOMMENDATIONS, BUT ULTIMATELY, COUNCIL IS TASKED WITH CREATING THIS PARTICULAR POLICY AS POLICY MAKERS FOR THE CITY. THAT'S COUNCIL'S TASK. SO I DO APPRECIATE WHAT YOU ALL HAVE DONE TONIGHT. MY LAST QUESTION, AND THEN I WANT TO JUST KIND OF GET SOME AGREEMENT FROM THE COUNCIL ABOUT HAVING SOMETHING THAT IS MORE OF A WORKSHOP STYLE, TO BE ABLE TO CREATE THE POLICY AROUND YOUTH SPORTS. HOW EASY IS IT TO START AN ASSOCIATION? I'LL LEAVE THAT TO YOU, MR. AGEE. SO CURRENTLY WE ARE WORKING ON A CHECKLIST, STEP BY STEP PROCESS TO ACCOMMODATE NEW ASSOCIATIONS.

AGAIN, ASSOCIATIONS HAVE BEEN AROUND FOR THE PAST 25 YEARS, SO IT'S NOT BEEN A LOT OF MOVEMENT ON THE CREATION OF NEW ONES NECESSARILY WITH THE CITY PARTNERSHIP, BUT THE THE SAME REQUIREMENTS, YOU KNOW, GETTING A NONPROFIT FILING EINS AND DIFFERENT THINGS LIKE THAT.

INSURANCE, ELECTING BOARD MEMBERS, THESE ARE ALL THINGS THAT WE CAN WORK WITH ASSOCIATIONS OR GROUPS TO START. BUT AGAIN, THEY'RE GOING TO HAVE TO, YOU KNOW, PICK UP THE MANTLE AND CONSISTENTLY ABIDE BY THOSE POLICIES AND GUIDELINES LIKE EVERY OTHER ORGANIZATION. CERTAINLY, I'M GOING TO START TO MY LEFT. MAYOR PRO TEM POINT OF INFORMATION. I JUST CURIOUS, WHY WOULD WE START A ROUNDTABLE WITH A GROUP OF PEOPLE WHEN WE HAVE A PARK BOARD? THAT BOARD, THE PARK BOARD CAN ABSOLUTELY BE A PART OF THAT DISCUSSION. I DON'T THINK ANYONE EXCLUDED THEM FROM THAT. BUT WE DIDN'T SAY THEM. AND THEY MEET WITH THE SPORTS VENDORS EVERY MONTH. I THINK IT ALMOST GOES WITHOUT SAYING THAT THE PARK BOARD WOULD BE INCLUDED. I THINK WE SHOULD SAY THEM AND THE PARKS BOARD. BUT BUT LET ME GET BACK TO MAYOR PRO TEM. THANK YOU. YOU WERE ABOUT TO ASK A QUESTION. WHERE DO YOU STAND WITH BRINGING THIS BACK AND HAVING MORE OF A WORKSHOP STYLE TO INCLUDE EVERYONE AROUND THE TABLE? THANK YOU, COUNCILMEMBER CHISHOLM. NO, I THINK THIS SHOULD GO BACK TO THE PARKS BOARD. MATTER OF FACT, I THINK IT WAS YOU WHO ASKED THAT THEY COME UP WITH THIS POLICY. LIKE, I DON'T KNOW WHY IT WASN'T ME, MA'AM. IT WASN'T ME. IT WAS COUNCILMAN BYRD. BUT BUT THANK YOU. YOU YOU AGREED TO THAT. THAT'S IN THE EMAIL LIKE THAT. YOU YOU WANTED PARKS BOARD TO DO THIS. I'M NOT SURE WHAT EMAIL YOU'RE REFERENCING, BUT IS THAT WHERE YOU STAND? PARKS BOARD SHOULD BE DOING WELL. THANK YOU FOR YOUR STANCE. COUNCIL MEMBER NORTH. I'M IN AGREEMENT THAT EVERYBODY SHOULD COME TO THE TABLE AND DISCUSS THIS IN A WORK WORKSHOP. THANK YOU. I'M FOR A WORKSHOP. COUNCILMAN WEST WORKSHOP. THANK YOU, DEPUTY MAYOR PRO TEM. I AM FULL WORKSHOP AS LONG AS YOUTH SPORTS IN THERE AND ALSO PARK BOARDS IN THERE. BUT EVERYBODY CERTAINLY. YES. THANK YOU, COUNCILMEMBER PARKER. AND JUST AS A MATTER OF RECORD, I WANT TO MAKE CERTAIN THAT NOT THAT I HAVE TO HAVE THE CREDIT, BUT I WAS THE ONE WHO SAID THERE SHOULD HAVE BEEN A ROUNDTABLE AT THE VERY FIRST MEETING. THAT'S WHAT I SAID I ASKED FOR.

SO I JUST WANT TO MAKE SURE WE PUT THAT ONE ON THE RECORD. I GET THAT THEY MENTIONED IT TONIGHT, BUT IT WAS A REQUEST PREVIOUSLY, AND I DON'T UNDERSTAND WHY THE PARK BOARD WASN'T A PART OF IT. HAVE THEY SEEN THIS DOCUMENTATION? THAT'S MY QUESTION. AND THEN I ALSO POINT OF INFORMATION I WANT TO ASK YOU TALKED ABOUT RATIOS, BRINGING THAT INFORMATION BACK.

DOES THOSE OTHER ASSOCIATIONS HAVE THE 51%, JUST LIKE YOU JUST SAID, THAT WOULD BE REQUIRED? DOES BMX HAVE 51%? THOSE QUESTIONS CAN BE ASKED IN THE WORKSHOP, BUT THAT'S. BUT, MADAM MAYOR, THEY WEREN'T ASKED. AND AT THIS PARTICULAR POINT IN TIME, IN JUNCTURE, I'M ASKING BECAUSE I FEEL LIKE WE'RE WE'RE WE'RE WORKING MEETINGS. WHEN WE KEEP GOING TO THE TABLE, I'M ASKING IT NOW SO THAT WE CAN MAKE SURE WE GO AND LOOK FOR IT, GET THE INFORMATION AND HAVE IT READY. AND THAT'S FINE. AND YOU CAN, AND I'M SURE STAFF IS NOTING THE QUESTIONS FOR COUNCIL. BUT HOWEVER, IF WE'RE ASKING FOR OUR PARKS BOARD TO BE INCLUDED, WE'RE ASKING FOR YOUTH SPORTS TO BE INCLUDED. IT'S GOING TO TAKE MORE THAN A CITY COUNCIL WORK SESSION WHERE WE HAVE MAX 30 MINUTES TO DISCUSS A TOPIC. SO IS THAT WHERE DO YOU STAND ON THAT IS WHAT I'M ASKING AGAIN, I WAS ON THE RECORD FOR THE ROUNDTABLE, SO ALREADY. THANK YOU. THANK YOU. SO WE'LL WE'LL BRING THIS BACK IN THE FORM OF A WORK SESSION TO HAVE TO HAVE A MORE THOUGHTFUL DISCUSSION WITH ALL OF OUR PARTNERS AROUND THE TABLE TO BE ABLE TO COME UP WITH SOMETHING THAT WORKS FOR EVERYBODY. WE APPRECIATE IT. ALL RIGHT. THANK YOU. COUNCIL.

AT THIS TIME, WE'RE GOING TO DEFER. MAY I MAKE A COMMENT REAL QUICK AS WE'RE TALKING ABOUT DOING THE WORKSHOP, WOULD WE LIKE TO GET ON RECORD? WHAT TIME FRAME DO WE WANT TO DO IT?

[03:10:08]

WHAT THE FOURTH QUARTER OR HOW SOON DO WE WANT TO GET THIS GOING? I WOULD SAY YOU MEAN FIRST, I WOULD SAY SOONER THAN LATER. HOWEVER, THAT'S SOMETHING TONIGHT THAT WE WOULD NEED TO GET OUR CITY SECRETARY TO KIND OF GAUGE TIME BECAUSE YOU'RE DEALING WITH MULTIPLE SCHEDULES. SO I THINK FOR US TO PUT SOMETHING ON RECORD TONIGHT AS FAR AS A TIME WOULD BE SHORTSIGHTED, NOT KNOWING YOUTH SPORTS AND THEIR AVAILABILITY AND PARKS BOARD AND THEIR AVAILABILITY. I THINK WE WOULD JUST BE SPINNING OUR WHEELS TO TRY TO COME UP WITH SOMETHING TONIGHT. BUT POINT OF INFORMATION FROM MY COLLEAGUE. ARE YOU SAYING FIRST QUARTER OR FOURTH QUARTER BECAUSE FOURTH QUARTER IS NEXT YEAR. EXCUSE ME. I MEANT FIRST QUARTER. THANK YOU. YES. FIRST QUARTER OF THE FISCAL YEAR TO FOR FOR CLARITY. SO WE CAN HAVE OUR STAFF TO COME BACK WITH SOME TIMES TO KIND OF EVALUATE THAT AND GETTING, GETTING, GETTING THIS IN FRONT OF EVERYBODY, ALL THE ENTITIES INVOLVED. SO THEY'RE AWARE OF THE REQUEST IN TERMS OF A WORKSHOP AND CAN PROVIDE US WITH THEIR AVAILABILITY OR AND OBVIOUSLY, WE KNOW THAT WHEN WE'RE DEALING WITH THIS MANY PEOPLE, IT MAY NOT WORK FOR EVERYBODY, BUT WE WANT TO GET THE MAJORITY OF THE PEOPLE AT THE TABLE, OR AT LEAST A REPRESENTATIVE FROM EACH OF THE ORGANIZATIONS, TO BE ABLE TO SPEAK FOR THAT ORGANIZATION. ALL RIGHT. THANK YOU. COUNCIL.

AT THIS TIME, WE'LL ENTERTAIN A MOTION TO ADJOURN. THAT CONCLUDES, WE HAVE ONE MORE ITEM. I'M SORRY, I APOLOGIZE. THE ITEM IS BEING MOVED TO TO ANOTHER MEETING, AND WE WILL GET THAT IN FRONT OF THE COUNCIL. MR. CAMERON, NEXT MONTH, IN THE MONTH OF OCTOBER FOR THAT MEETING. POINT OF INFORMATION, WHY ARE WE MOVING THAT? I'M TRYING TO STAND BECAUSE WE STILL HAVE AT LEAST ANOTHER HOUR TO TEN. EXCUSE ME. WE OUR GOVERNING DOCUMENTS SAY THAT WE WE WOULD CLOSE AT TEN. WHY ARE WE NOT JUST GOING AHEAD AND DISCUSS WHAT WE HAVE ON OUR AGENDA? BECAUSE IT'S NOT THE ITEM WAS NOT OF OF ANYTHING THAT SHE NEEDED. IT WAS JUST SIMPLY AN UPDATE. SO SHE MOVED IT. SHE MOVED IT BECAUSE WE HAD IT. WE'RE AT WE'RE AT 915 AND THE PRESENTERS ALREADY GONE FROM THE MEETING. AND SO WE MADE THE DECISION TO MOVE IT TO THE NEXT MEETING. OKAY. THANK YOU. COUNCIL. I'LL ENTERTAIN A MOTION. SECOND, IT'S BEEN MOVED BY MAYOR PRO TEM HUGHES, SECOND BY COUNCILMEMBER NOR TO ADJOURN COUNCIL. ALL IN FAVOR, PLEASE SAY AYE. AYE. ALL OPPOSED? SAME SIGN THAT MOTION PASSES UNANIMOUSLY.

* This transcript was compiled from uncorrected Closed Captioning.

WORK SESSION AGENDA

3. PRESENTATIONS AND RECOGNITIONS

4. DISCUSSION TOPICS

Sep 14, 2026 City Council Special Meeting

WORK SESSION AGENDA

3. PRESENTATIONS AND RECOGNITIONS

4. DISCUSSION TOPICS

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