Jul 15, 2024 City Council Special Meeting

[00:00:08]

DEAN EPPS, THE SECOND.

[a. Presentation of proclamation honoring Americans With Disabilities Act Awareness Day]

OF COURSE. OUR OWN DOCTOR, DIANA MARK. AND, OF COURSE, THE VISIONARY, OUR OWN MAYOR, RACHEL PROCTOR. SO THANK YOU VERY MUCH. MISS MARTIN, WOULD YOU JOIN US? WOULD YOU? OH. SORRY. THAT'S OKAY. HOW YOU DOING? VERY GOOD, VERY GOOD. PROCLAMATION WHEREAS ON JULY 26, 1990, PRESIDENT GEORGE H.W. BUSH SIGNED INTO LAW THE AMERICANS WITH DISABILITY ACT, KNOWN AS THE ADA, THIS INNOVATIVE CIVIL RIGHTS LAW AFFIRMED THE INHERENT DIGNITY OF EVERY PERSON, REGARDLESS OF THEIR DISABILITY. AND WHEREAS THE ADA HAS EXPANDED OPPORTUNITY FOR AMERICANS WITH DISABILITIES BY REDUCING IMPEDIMENTS, CHANGING PERCEPTIONS, AND INCREASING FULL PARTICIPATION IN COMMUNITY LIFE, THE FULL PROMISE OF THE ADA CAN ONLY BE REACHED IF ALL CITIZENS ARE COMMITTED TO CONTINUE OUR EFFORTS TO FULLY IMPLEMENT THE LAW, AND WHEREAS THE ADA HAS PLAYED A HISTORIC ROLE IN ENABLING PEOPLE WITH DISABILITY TO FULLY PARTICIPATE IN ALL ASPECTS OF SOCIETY BY REMOVING BARRIERS TO EMPLOYMENT, PUBLIC SERVICE, PUBLIC ACCOMMODATIONS, PUBLIC AND PRIVATE TRANSPORTATION, TELEWOR, TELECOMMUNICATION WEBSITES, ONLINE SYSTEMS, MOBILE APPS, AND OTHER FORMS OF INFORMATION AND COMMUNICATION TECHNOLOGY. AND WHEREAS, THE ADA IS ESSENTIAL FORMATION TO REMIND US THAT WE CAN STILL DO BIG THINGS IN AMERICA WHEN WE COME TOGETHER FOR OVER 61 MILLION DISABLED AMERICANS, IT IS MUCH MORE THAN A LAW. IT IS THE FOUNDATION OF EQUALITY, OPPORTUNITY AND INDEPENDENCE. AND FOR THIS, IT IS A TESTAMENT TO OUR CHARACTER AND COMMITMENT TO KEEP PUSHING TO FINALIZE, TO FINALLY REALIZE THE FULL PROMISE OF AMERICA FOR ALL AMERICANS. THEREFORE, I, RACHEL EV PROCTOR, BY THE POWER VESTED IN ME BY THE STATE OF TEXAS, DALLAS COUNTY, AND AS MAYOR OF THE CITY OF DESOTO, DO HEREBY PROCLAIM JULY 26TH, 2024, AS AMERICANS WITH DISABILITY ACT AWARENESS DAY IN THE CITY OF DESOTO ENCOURAGED PEOPLE TO TAKE THIS OPPORTUNITY TO REFLECT ON THE PROGRESS WE HAVE MADE AND CONTINUE OUR COMMITMENT TO ACHIEVING THE ADA'S FULL PROMISE OF EVOLVING DISABILITY EQUALITY, DIGNITY, ACCESS AND INCLUSION AND NOW WITNESS THEREOF, AND HAVE SET MY HAND AND CAUSED THE SEAL OF THE CITY OF DESOTO TO BE

[00:05:06]

ON BEHALF OF OSCAR D, THE SECOND WHO IS OVERLY BASHFUL THIS EVENING. THANK YOU ALL SO CH, MAYOR. TO THIS COUNCIL. AND WE JUST BLESS GOD FOR THE RECOGNITION OF PEOPLE WITH DISABILITIES. THANK YOU. THANK YOU. OH, YES, WE DO NEED TO TAKE A PICTURE.

[b. Presentation of proclamation honoring Parks And Recreation Month]

GOOD EVENING. DESOTO SO HAPPY TO HAVE ALL OF OUR PARKS, MOST OF OUR PARKS AND RECREATION DEPARTMENT HERE, AND EXCITED TO READ THIS PROCLAMATION HONORING PARKS AND RECREATION MONTH. ALL RIGHT. WHEREAS SINCE 1985, AMERICANS HAVE CELEBRATED JULY AS THE NATION'S PARK AND RECREATION MONTH, AND IN 2009, THE US HOUSE OF REPRESENTATIVES PASSED A RESOLUTION OFFICIALLY DESIGNATED JULY AS PARKS AND RECREATION MONTH. AND WHEREAS PARKS AND RECREATION IS AN INTEGRAL PART OF COMMUNITIES THROUGHOUT THIS COUNTRY, INCLUDING CITY OF DESOTO, PROMOTING HEALTH AND WELLNESS BY IMPROVING THE PHYSICAL AND MENTAL HEALTH OF PEOPLE WHO LIVE NEAR PARKS. AND WHEREAS, PARKS AND RECREATION PROMOTES TIME SPENT IN NATURE, WHICH POSITIVELY IMPACTS MENTAL HEALTH BY INCREASING COGNITIVE PERFORMANCE AND WELL-BEING, AND ALLEVIATING ILLNESSES SUCH AS DEPRESSION, ATTENTION DEFICIT DISORDERS, AND ALZHEIMER'S. AND WHEREAS, PARKS AND RECREATION ENCOURAGES PHYSICAL ACTIVITIES BY PROVIDING SPACE FOR POPULAR SPORTS, HIKING TRAILS, SWIMMING POOLS, AND MANY OTHER ACTIVITIES DESIGNED TO PROMOTE ACTIVE LIFESTYLES. AND WHEREAS PARKS AND RECREATION IS A LEADING PROVIDER OF HEALTHY MEALS, NUTRITION SERVICES AND EDUCATION PROGRAMING SUCH AS EDUCATION ACTIVITIES, YOUTH SPORTS AND ENVIRONMENTAL EDUCATION ARE CRITICAL TO CHILDHOOD DEVELOPMENT AND WHEREAS PARKS AND RECREATION INCREASES A COMMUNITY'S ECONOMIC PROSPERITY THROUGH INCREASED PROPERTY VALUES, EXPANSION OF THE LOCAL TAX BASE, INCREASED TOURISM, THE ATTRACTION AND RETENTION OF BUSINESSES, AND CRIME REDUCTION AND WHEREAS, THE CITY OF DESOTO RECOGNIZES THE BENEFITS DERIVED FROM PARKS AND RECREATION RESOURCES AND THE ENVIRONMENTAL WELL-BEING THEY BRING TO OUR COMMUNITY. NOW THEREFORE, I, RACHEL L PROCTOR, BY THE POWER VESTED IN ME AS MAYOR OF THE CITY OF DESOTO, TEXAS, DALLAS COUNTY DO HEREBY PROCLAIM JULY 2024 AS PARK AND RECREATION MONTH IN WITNESS WHEREOF, I HAVE SET MY HAND AND CAUSED THE SEAL OF THE CITY OF DESOTO TO BE AFFIXED. THE 15TH DAY OF JULY, 2024, RACHEL L PROCTOR, MAYOR ATTEST. ALICIA THOMAS, CITY SECRETARY. LET'S GIVE THEM A ROUND OF APPLAUSE. OKAY. LET'S SEE ANYTHING. SOMEBODY SOMEBODY, I GUESS I GUESS I'M THE ONE? THEY'RE. THEY'RE THROWING ME UP HERE, FIRST OF ALL, MADAM MAYOR, CITY COUNCIL, THANKS FOR THE, PROCLAMATION OF RECOGNITION, FOR OUR PARKS AND RECREATION DEPARTMENT, TODAY WE ACTUALLY HAD AN EMPLOYEE RECOGNITION. EVENT OVER AT THE RECREATION

[00:10:04]

[c. Presentation from the North Central Texas Council of Government regarding the FY 2021 RAISE Grant]

LET'S SEE IF I CAN SHOULD BE JUST YES. MAYBE I NEED TO. PUT IT IN. OH. I'M SORRY. NO PROBLEM. THANK YOU. SORRY ABOUT THAT. NO PROBLEM. THERE WE GO. ALL RIGHT. WELL, CHARLES COVERED A LITTLE BIT OF THE BACKGROUND OF THE PURPOSE OF THE GRANT. WE SUBMITTED THIS MAP HERE SHOWS THE LOCATION OF WHERE THE GRANT APPLICATION IS, WHICH IS THE GRANT APPLICATION FOCUSED ON THIS RED BOUNDARY THAT'S OUTLINED. AND THEN WE'VE INCLUDED CITY BOUNDARIES ON THIS MAP AS WELL, SO WHAT WE'RE GOING TO COVER TODAY MOSTLY REVOLVES AROUND THE TRAFFIC SIGNAL

[00:15:05]

YOU MIGHT HAVE, THIS PARTICULAR SLIDE SHOWS THE BOUNDARY OF THE GRANT APPLICATION, THE RED DOTS ON HERE ARE THE TRAFFIC SIGNALS LOCATED WITHIN THE BOUNDARIES. WE'VE ALSO HIGHLIGHTED THE BUS ROUTES THAT WERE INCLUDED IN THE ORIGINAL APPLICATION, AND WE'VE MADE SOMEODIFICATIONS TO SOME OF THOSE SINCE THE APPLICATION WAS SUBMITTED. SO THIS GIVES YOU AN IDEA OF THE SIGNALIZED LOCATIONS AND THE BUS ROUTES THAT WE'RE LOOKING AT. COORDINATING SIGNAL TIMING WITH TRANSIT SIGNAL PRIORITY. SO THE TRAFFIC SIGNAL ELEMENTS THAT WE'RE PROPOSING TO BE IMPLEMENTED AS PART OF THIS INCLUDE COMMUNICATION WITH THE TRAFFIC SIGNAL DEVICES FROM A CENTRAL LOCATION, TRANSIT SIGNAL PRIORITY, A CENTRAL TRAFFIC SIGNAL CONTROL SYSTEMS THAT ALLOW YOU TO CONTROL THOSE SIGNALS FROM A CENTRALIZED LOCATION, ON BOARD EQUIPMENT UNITS THAT WOULD HAVE TO BE ON THE TRANSIT VEHICLES AS THEY PASS THROUGH THE SIGNAL SO THEY CAN BE IDENTIFIED AS A TRANSIT VEHICLE PASSING THROUGH THAT AND GIVE PRIORITY TO THAT ROUTE.

TRAFFIC SIGNAL CONTROLLER UPGRADES. THERE'S ALSO SOME VEHICLE DETECTION IN THE PTZ ON HERE STANDS FOR PAN TILT, ZOOM, AND THAT ALLOWS US TO KNOW THE PRESENCE OF A VEHICLE AS IT APPROACHES A TRAFFIC SIGNAL SO IT CAN PROMPT AND CHANGE THE COLORS TO ALLOW US TO GET THROUGH THE SIGNALS. SO IT IDENTIFIES WHEN A SIGNAL APPROACHES IT AND IT CAN MAKE ADJUSTMENTS. AND LASTLY, A SIGNAL RETIMING. AND THAT JUST ALLOWS US TO PROGRESS TRAFFIC SIGNALS ALONG CORRIDORS. SO TRAFFIC KEEPS MOVING AND YOU DON'T HAVE TO STOP AT EVERY SIGNAL THAT YOU APPROACH. IS THE GOAL BEHIND THAT, A FEW CHANGES THAT WE'VE MADE ON THE TRAFFIC SIGNAL SIDE SINCE THE RAISE GRANT WAS SUBMITTED. ONE IS THE DART BUS ROUTE IS NO LONGER IMPLEMENTED, IT'S GOING TO BE IMPLEMENTED ALONG THE CORRIDOR, AND THAT IS SOME OF THE SIGNALS WERE TAKEN OUT AS PART OF THAT STAR TRANSIT BUS ROUTE 401 IS GOING TO BE UTILIZED. AND WHEN WE ADDED THAT BUS ROUTE IN, WHEN WE TOOK DART BUS ROUTE OUT, THAT ADDED ADDITIONAL 14 TRAFFIC SIGNALS TO THE PARTICULAR GRANT, THE CITY OF DALLAS HAS ALSO RECEIVED OTHER FUNDING TO MAKE IMPROVEMENTS AT TWO INTERSECTIONS. AND THEN THE CITY OF DALLAS HAS ALSO RECEIVED SOME OTHER GRANT FUNDING. SURFACE TRANSPORTATION BLOCK GRANT PROGRAM AND HIGHWAY SAFETY IMPROVEMENT PROGRAM FUNDS, TO FUND SIGNALIZED LOCATIONS ALONG THE LANCASTER CORRIDOR, AND THE OTHER ITEM THAT HAS BEEN ADJUSTED IS THE CITY OF DESOTO AND WILL NO LONGER DO THE TRANSIT SIGNAL PRIORITY BECAUSE THE BUS ROUTE 401 DOESN'T FALL ALONG THE SIGNALS THAT YOU ALL OPERATE, AND THOSE WERE THE ADJUSTMENTS THAT WE'VE MADE SINCE THE GRANT WAS SUBMITTED, THESE ARE THE SIGNALIZED LOCATIONS THAT ARE LOCATED WITHIN THE CITY OF DALLAS.

YOU'LL SEE THERE'S TWO TO BE DETERMINED THERE. THOSE WERE THE TWO THAT WERE FUNDED WITH OTHER GRANT FUNDS. SO THERE IS A POSSIBILITY THEY COULD ADD TWO MORE IN THE STUDY AREA IF THEY CHOOSE TO DO SO, THESE ARE THE SIGNALIZED LOCATIONS THAT ARE OPERATED BY THE CITY OF LANCASTER. AND THEN THESE ARE THE LOCATIONS THAT ARE OPERATED BY THE CITY OF DESOTO. AND THEN THIS IS THE ESTIMATED COST FOR THOSE LOCATIONS YOU'LL SEE ON HERE THE TWO LOCATIONS. WE'RE PROPOSING TWO COMPONENTS AS PART OF THIS GRANT APPLICATION. ONE IS COMMUNICATION TO THE SIGNALIZED INTERSECTIONS. THE OTHER IS RETIMING OF THESE SIGNALIZED INTERSECTIONS TO GET TRAFFIC THROUGH THERE, THE ESTIMATED COST FOR THIS IS 16,000. WE ARE USING FEDERAL FUNDS, WHICH PROVIDE AN 80% TO 8020 SPLIT. SO WE USUALLY DO HAVE TO GET A 20% LOCAL MATCH FOR ALL OUR FEDERAL FUNDED PROJECTS. AND THAT'S WHERE THE REQUEST HAS COME IN TO ASK FOR LOCAL MATCH OF $3,200 TO MATCH THE 16,000. IN FEDERAL FUNDS FOR THESE IMPROVEMENTS. I WILL NOTE THESE ARE THE TXDOT SIGNALIZED LOCATIONS THAT ARE LOCATED WITHIN THE STUDY BOUNDARY. THERE ARE TWO ON HERE. THE WINTERGREEN ROAD I 35 E THOSE ARE LOCATED WITHIN THE CITY OF DESOTO, BUT THOSE ARE OPERATED BY THE BY TXDOT SINCE THEY'RE ON THE STATE HIGHWAY SYSTEM. SO THOSE WOULD ALSO BENEFIT CITIZENS OF YOUR COMMUNITY, WITH THAT, THIS IS THE TOTAL BUDGET FOR THE SIGNALIZED LOCATIONS. SO YOU'LL SEE THE CITY OF DALLAS, THEY HAVE A LOCAL MATCH CITY OF

[00:20:05]

BECKER. YES THANK YOU, THANK YOU FOR YOUR PRESENTATION. I WANT TO BEFORE WE, BEFORE WE KIND OF GO INTO QUESTIONS AND, QUESTION AND ANSWER TIME, I WANT TO UNDERSTAND WHAT FEEDBACK ARE YOU SPECIFICALLY LOOKING FOR? THE COUNCIL AND DIRECTION ARE YOU LOOKING FOR? SO WE'RE MAINLY HERE TO GO OVER WHAT THE SIGNAL COMPONENTS WERE AND GET ANY QUESTIONS OR COMMENTS OR CONCERNS YOU MIGHT HAVE RELATED TO THE LOCAL MATCH FOR THE SIGNAL WORK, WHICH IS THE $3,200 MATCH? THANK YOU COUNCIL, ARE THERE ANY QUESTIONS? YES COUNCIL MEMBER PARKER. THANK YOU, MADAM MAYOR, THANK YOU FOR YOUR PRESENTATION. I JUST HAVE A QUESTION. WHEN I WAS LOOKING AT THE ACTUAL NUMBERS, I WAS JUST WONDERING. YOU SAID THAT IT'S A 20% MATCH, HOWEVER, WHEN I WAS LOOKING AT IT, I ONLY SAW TWO ACTUAL LIGHTS OR TWO SIGNALS THAT TOTALED, 6400. SO WHERE DOES THE MATCH COME FROM? I'M JUST, IF YOU CAN HELP ME WITH THAT. YEAH. SO ON THIS SLIDE HERE, THE COMMUNICATION COST IS ESTIMATED TO BE THE 3200 PLUS THE 4800 FOR RETIMING OKAY PER LOCATION. AND SO THOSE TWO NUMBERS ARE ABOUT 8000 PER LOCATION, WHICH EQUAL THE 16,020% OF 16,000 IS WHERE THE 3200 COMES FROM. OKAY, AS PART OF THIS EFFORT, YEAH, WE COULD HAVE BEEN A LITTLE MORE CLEAR ON THAT. OH, NO, IT JUST IS. I THINK IT'S BECAUSE IT'S ACTUALLY IN ONE COLUMN AND I'M THINKING, I DON'T KNOW WHY. NO, I SEE THE TOTAL DOWN THERE. ONE COLUMN AND NOT THOSE TWO TOGETHER. SO FORGIVE ME. I DIDN'T READ THAT PROPERLY. THANK YOU. I YIELD BACK. THANK YOU. COUNCIL MEMBER PARKER. COUNCILMAN BURT, I THANK YOU, MADAM MAYOR. I HAVE TWO QUESTIONS. FIRST OF ALL, IS THE PROCUREMENT. IS THE PROCUREMENT GOING TO BE PART OF THE INTERLOCAL AGREEMENT? THE. YEAH. AND WE'LL INCLUDE THE LOCAL AGENCIES IN THE PROCUREMENT DOCUMENT. SO WHEN WE DEVELOP PROCUREMENT DOCUMENTS, WE'RE GOING TO GET SPECIFICATIONS FROM THE CITIES, AND THEY'LL BE ABLE TO PROVIDE FEEDBACK INTO THAT PROCUREMENT DOCUMENT. AND THEN CAGLE JUST HANDLED THE PROCUREMENT ON THAT SIDE. THEY'LL ALSO HELP US WITH THE SELECTION OF WHOEVER IS SELECTED TO DO THAT WORK, WE'LL INCLUDE THE CITIES AND AGENCIES AS PART OF THAT SELECTION PROCESS. WONDERFUL MY SECOND QUESTION IS WHEN IS TALKING ABOUT THE RETIMING AND I UNDERSTAND THAT. WHERE ARE YOU GOING? DOWN. A WINTERGREEN IS ACTUALLY IN PLACE FOR AND THE TIMING. SO HOW WOULD WE SYNCHRONIZE THE TIMING GOING. FROM NORTH SOUTH OR SOUTH TO

[00:25:03]

OR IS IT THE CAP ON THE $3,200? YEAH I THINK WE WOULD. WE MIGHT REQUIRE YOU TO PAY THE 20% OF WHATEVER THE TOTAL OVERRUN IS. SO WE WOULD HAVE TO COME BACK TO YOU IF THAT WAS AN OVERRUN, BUT IF WE WANT, YOU KNOW, WE CAN WORK THOSE TERMS OUT IN THE INTERLOCAL AGREEMENT OF HOW WE WANT TO SET THAT UP. BUT USUALLY, IF THERE IS A COST OVERRUN, THERE ARE. WE DO DIFFERENT THINGS. YOU'RE RIGHT. MAJID, SOMETIMES WE REQUIRE CITIES TO PAY THE WHOLE COST OVERRUN OTHER TIMES, IF THERE'S A COST OVERRUN, WE SPLIT THAT 80 OVER 20 LIKE WE DID WITH THE INITIAL, GRANT APPLICATION. AND THEN OTHER TIMES, I MEAN, THOSE ARE KIND OF THE TWO OPTIONS THAT WE HAVE. LOCALS PAY 100% OR WE SPLIT IT 80 OVER 20. SO THERE MIGHT BE A CASE WHERE WE WOULD COME BACK AND REQUEST THE 8020 SPLIT OF WHATEVER THAT COST OVER ONE RUN MIGHT BE ABOVE THAT 16,000. THANK YOU, MR. CITY MANAGER COUNCIL DOES THAT CONCLUDE YOUR QUESTIONS? OKAY HEARING NONE. THANK YOU, THANK YOU. AT THIS TIME, MISS THOMAS WILL HAVE THE NEXT ITEM ON THE

[d. Presentation of Financial Report June 2024]

SO LET'S GO AHEAD AND LOOK INTO THE GENERAL FUND. WE ARE NINE MONTHS INTO THE FISCAL YEAR. AT THE END OF JUNE, 75% IN ON THE LEFT SIDE, WE HAVE OUR REVENUE SOURCES FOR THE GENERAL FUND.

[00:30:08]

THAT PUTS US AT 54.7% IN THE SANITATION FUND. AND OF COURSE, AGAIN, INCLUDED IN YOUR PACKET ARE THE VARIOUS OTHER REPORTS AND ATTACHMENTS THAT WE NORMALLY HAVE AT THIS TIME. IF YOU HAVE ANY QUESTIONS, I'D BE HAPPY TO ANSWER THEM FOR YOU. THANK YOU FOR YOUR PRESENTATION, MISS SUTTON. WE DO HAVE SOME QUESTIONS, COUNCIL MEMBER CHISHOLM. THANK YOU, MADAM MAYOR, AND THANK YOU SO MUCH, MISS SUTTON, FOR YOUR PRESENTATION. ALWAYS A PLEASURE, I DO HAVE SOME CONCERNS FOR ONE OF THE DOCUMENTS IN OUR OUR FILE THAT WAS NOT PRESENTED TONIGHT, WHICH WAS THE OVERTIME AND THE SPECIFICALLY THE POLICE AND THE FIRE. IF I AM CORRECT, LAST YEA, THIS SAME TIME, I PUT MY MIC ON AND I SAID THE SAME THING. HOW DID WE GET HERE, WE WERE AROUND 700,000 AT THAT POINT IN OVERTIME, WHICH WAS OVER BUDGET. AND IT LOOKS THAT WE'RE GOING TO EXCEED THAT THIS YEAR. AND SO I JUST WANT TO TRY TO UNDERSTAND, FROM A PERSPECTIVE OF, YOU KNOW WHAT? WHAT ARE THE CHECKS AND BALANCES? HOW IS IT HOW IS IT MANAGED AND WHY? HOW HOW DO WE TIP ALMOST CLOSE TO $1 MILLION IN OVERTIME. SO THAT'S IT. AND THEN FIRE BECAUSE, IF I RECALL LAST YEAR THIS THEY DID NOT HAVE THIS SITUATION, BUT THIS YEAR THEY DO. AND SO JUST TRYING TO UNDERSTAND, SAME SAME CONCEPT WITH THEM AS WELL. THANK YOU. I BELIEVE WHEN WE, WE PRESENTED

[00:35:08]

WE HAVE TO MAKE A DECISION ON WHAT TO DO, WE'VE THERE'S BEEN SOME OF THE DEPLOYMENTS. WE'VE ACTUALLY GOT PEOPLE IN DEPLOYMENTS RIGHT NOW WHICH IS GOING TO CREATE OVERTIME.

HOWEVER, ALL OF THAT IS REIMBURSED BACK, AND WE'VE STARTED LOSING SOME PEOPLE HERE AND THERE. SO TWO PEOPLE IS I GET THAT THAT DOESN'T EQUAL TO THAT AMOUNT. SO ARE YOU IN A DEFICIT RIGHT NOW AS FAR AS STAFFING IS CONCERNED, WE WERE AT THE BEGINNING OF THE YEAR BECAUSE WE, WE HAD TALKED TO BRANDON PRIOR TO HIM LEAVING AND WE SENT, LIKE EIGHT PEOPLE TO PARAMEDIC SCHOOL AT ONCE. WE DECIDED TO BITE THAT BULLET ALL AT UP FRONT AND THEN TRY TO GET THOSE BACK. AND SO WHEN YOU'RE EIGHT PEOPLE SHORT AND YOU START LOSING PEOPLE. YEAH. AND JUST RECENTLY WE'VE STARTED LOSING SOME PEOPLE. BUT IT'S BUT A LOT OF IT WAS BASED ON THAT, THAT WE KNEW WE WERE GOING TO UP FRONT. AND WE WERE HOPING AND SO FAR IT SEEMS TO BE THAT WAY. THE OVERTIME HAS STARTED TO KIND OF LEVEL OFF. NOW THAT WE'VE GOT THOSE PEOPLE BACK FROM SCHOOL.

AND MAY I ASK, HOW LONG IS THE SCHOOL, THE SCHOOL IS SEVEN MONTHS. SEVEN MONTHS. AND SO YOU PAY THEM, YOU PAID FOR THEM TO GO TO THAT SCHOOL TOO, RIGHT? YES, MA'AM. SO WE ATE THE COST UPFRONT FOR THOSE EIGHT INDIVIDUALS TO GO ALL AT ONE TIME. PLUS THE OVERTIME AS WELL.

SO SOME OF THEM, I DON'T HAVE THE EXACT NUMBERS, BUT SOME OF THEM, YOU KNOW, WE HIRE WE JUST HIRE OPEN. SO WE SENT SOME OF THEM TO FIRE SCHOOL, WE SENT SOME OF THEM TO EMT SCHOOL, AND THEN WE SENT ALL NINE OF THEM TO PARAMEDIC SCHOOL AT ONCE. SO YOU TAKE ALL OF THAT TOGETHER? THAT'S OVER A YEAR OF SCHOOL. BUT JUST PARAMEDIC SCHOOL IS LIKE SEVEN MONTHS. YEAH. DOCTOR MARKS, THANK YOU, MADAM MAYOR, MISS SUTTON, THANK YOU SO VERY MUCH. I WANTED TO ASK A QUESTION ABOUT THE EXPENDITURES FOR NON-DEPARTMENTAL. I DON'T HAVE MY BUDGET POINT OF ORDER. I'M SORRY. I DON'T THINK MY QUESTION WAS COMPLETELY ANSWERED TONIGHT, I ALSO MENTIONED POLICE. POLICE? YES, I BELIEVE I SAW CHIEF HERE. MY APOLOGIES, COUNCILMEMBER CHISHOLM. THANK YOU, MADAM MAYO.

COUNCIL. MR. MAJED. OVER TIME FOR THE POLICE. SO, I DIDN'T SEE WHAT THE OVERTIME WAS ON ON THAT REPORT, BUT I CAN TELL YOU THAT I KNOW THAT WE'VE HAD 200,000 IN REIMBURSEMENTS, THAT WE KEEP TRACK OF. SO YOU CAN SUBTRACT 200, AT LEAST 200 FROM THAT, WHATEVER THAT COST IS. RIGHT NOW. THANK YOU. IT'S 640. IT'S 644,000. NOW OKAY, SO THAT TAKES IT DOWN TO 444,000, 44,000.

WE'RE BUDGETED WITH 700,000 THIS YEAR. WE WERE ORIGINALLY BUDGETED WITH 400,000, BUT WE KNEW THAT THAT WASN'T GOING TO BE ENOUGH. AND SO WE CAME IN FOR AN AMENDMENT. AND IT WAS GRANTED. SO WE ADDED 300,000 TO THAT OVERTIME BUDGET. SO WHEN YOU SUBTRACT THE REVENUE, WHICH IS ALL, ROLLED INTO THAT INTERGOVERNMENTAL REVENUE, THAT 200,000 SUBTRACTED FROM THAT WAS STILL UNDER OUR $700,000 BUDGET BY, LESS THAN 300,000. GOTCHA, THAT'S SOME FUNNY MATH, BUT I'M TRACKING IT. I GUESS, FROM THE SAME QUESTION I ASKED. FIRE IS IT A IS IT STAFFING? IS IT EVENTS? I MEAN, HOW IS IT HOW IS IT THAT YOU'RE WE'RE NOT BUDGETING CORRECTLY AT THE BEGINNING OF THE FISCAL YEAR GOING INTO IT AND HAVING TO COME BACK AND REVISE AND THEN ITALIAN DOLLARS THAT WE'RE GOING TO GET FROM ANOTHER SOURCE IN ORDER TO MAKE IT HAPPEN. SO I GUESS JUST HOW IS IT BEING MANAGED? SO IT'S, WE MANAGE IT VERY WELL. I HAVE IT ALL BROKEN DOWN INTO WHAT THE EVENTS ARE AND WHAT OUR OVERTIME IS SPENT ON, AND I CAN PROVIDE THAT REPORT TO YOU, TO DATE, IF, IF CITY MANAGER WOULD WANT ME TO DO THAT, AND IN THAT REPORT, YOU'RE GOING TO SEE THAT WE DO HAVE MORE CITY EVENTS. WE DO HAVE MORE SECURITY THAT WE PUT OUT AT CITY EVENTS. THE

[00:40:02]

WE, I DIDN'T BRING MY DETAILED REPORT WITH ME THIS EVENING. I APOLOGIZE, BUT I DID EMAIL TO COUNCIL A LIST OF WHAT ALL IS INCLUDED WITHIN NON-DEPARTMENTAL, THE BIGGEST THING THAT'S KIND OF THROWING IT OFF, THAT'S MAKING IT APPEAR THAT IT'S THROWN OFF IS, THIS YEAR WE BUDGETED TO, TO START A FUND FOR, OUR INSURANCE REIMBURSEMENTS OR OUR INSURANCE PAYMENTS, AND WE FULLY WE CREATED A NEW FUND AND WE FULLY FUNDED IT UPFRONT. THAT WOULD ACCOUNT, I THINK, FOR ABOUT 700,000 OF THIS 1.6 MILLION. AND WHEN WE FULLY FUNDED THAT UPFRONT, THAT THAT BOOSTED US UP AS FAR AS THE PERCENTAGE EARLY IN THE FISCAL YEAR. THE OTHER THING THAT'S MAKING IT APPEAR TO BE MORE OFF IS AT SOME POINT SOMEONE ASKED US, I WILL HAVE TO PULL THE FOOTAGE OF WHEN THAT HAPPENED. AT SOME POINT, SOMEONE ASKED US TO, SEPARATE NON-DEPARTMENTAL FROM THE ECONOMIC INCENTIVE, RIGHT. NOW, WHEN THE ECONOMIC INCENTIVE IS PROPERLY IN ITS PROPER PLACE WITHIN NON-DEPARTMENTAL, THAT THAT WON'T SHOW THAT HIGH BECAUSE YOU CAN SEE RIGHT NOW THE ECONOMIC INCENTIVE IS BELOW WHERE BUDGET IS 56.6. SO I DID INCLUDE THAT DETAIL REPORT. I APOLOGIZE, I DIDN'T BRING IT TO ME THIS EVENING, BUT I CAN GO AHEAD AND PULL IT AGAIN. YEAR TO DATE AND SEND IT TO COUNCIL AND GIVE YOU GUYS ANOTHER UPDATE ON THAT. VERY GOOD. I WOULD APPRECIATE THAT. THANK YOU. THANK YOU. COUNCIL MEMBER RAFAEL. THANK YOU, MADAM MAYOR. I HAD A CLARIFICATION QUESTION RELATED TO FIRE AS IT RELATES TO THE REIMBURSEMENT. SO WE'LL BE REIMBURSED FOR THOSE, FOR THE STAFF MEMBERS WHO WHO TAKE ON TAKEN ON THE DEPLOYMENT. BUT DOES THE REIMBURSEMENT ALSO COVER OUR OVERTIME FOR THEIR ABSENCES? YES, MA'AM. THEY, SO WE'VE SENT AN ENGINE AND WE'VE GOT SIX PEOPLE DOWN THERE OR, I'M SORRY, FIVE PEOPLE. THEY WILL COVER THE FIVE PEOPLE SALARIES. THEY WILL ALSO COVER THE BACKFILL THAT WE'RE HAVING TO USE FOR THOSE PEOPLE. AND THEY ACTUALLY GIVE US, MONEY FOR THE ENGINE THAT'S THERE. OKAY. ALL RIGHT. THANK YOU SO MUCH. COUNCILMAN BURKE, THANK YOU, MADAM MAYOR. THIS THIS THIS, QUESTION IS DIRECTED TO CHIEF COSTA. I WAS ON THE SAME LINE WITH MY COLLEAGUE LOOKING AT THE OVERTIME, AND IT'S POSSIBLE THAT YOU WON'T BE ABLE TO ANSWER TONIGHT, BUT I, I SEE THE ORIGINAL BUDGET 400,000 AND THEN THE REVISED BUDGET OF, TO 700,000, SO THAT THERE WAS A MOVE OF 300,000 TO BRING US UP TO THE REVISED BUDGET. HOWEVER, YOU SAID THAT THERE'S ONLY $200,000. THAT IS CURRENTLY TRACKED FOR REIMBURSEMENTS FOR, FOR, I WOULD BE INTERESTED IN KNOWING WHAT IS CAUSING THE OTHER THE NEED FOR THE OTHER OVERTIME, WHERE THERE'S WHETHER OR NOT IT'S OUR RESERVE STAFF THAT IS GETTING OVERTIME OR WHETHER OR NOT WE ARE UNDERSTAFFED. AGAIN, BECAUSE AT ONE, WHILE WE HAD CORRECTED THE BEING UNDERSTAFFED RIGHT AT ONE WHILE WE WERE, WE WERE ACTUALLY, WE HAD FIXED THAT STAFFING ISSUE

[00:45:01]

HOWEVER, WHAT I WAS SAYING WITH THE 200,000 AND I SEE YOU'RE GETTING CONFUSED. SO YEAH, I AM I'M SORRY, I'M A NUMBERS GUY. AND SO I WAS TRYING TO FOLLOW YOU, BUT I'M NOT FOLLOWING.

OKAY. SO IF WE HAVE NINE VACANCIES, THERE'S CALLED A SALARY LAG FOR THOSE NINE VACANCIES. WE'LL FIGURE IT'S $100,000 OF VACANT POSITION. THAT'S $900,000 SOMEWHERE IN THAT AREA THAT WE'RE NOT GOING TO SEE THIS YEAR BECAUSE OF THESE VACANCIES. RIGHT SO, THE WAY WE ALWAYS HAVE DONE OUR BUDGETS WAS THAT THE BOTTOM LINE IS WHAT MATTERED IF WE DIDN'T GO OVER OUR BUDGET, WHATEVER THAT TOTAL NUMBER WAS. SO, IF WE GO OVER ON OVERTIME, AND WE, WE STAYED UNDER OUR BUDGET, THEN IT DIDN'T MATTER. SO THAT'S WHY I SAID THE SALARY LAG WILL MAKE UP SOME. YEAH. THE NET DIFFERENCE BETWEEN EXACTLY WHAT YOU SAY BY NOT HAVING THE POSITION FILLED.

YES. VERSUS USING OVERTIME. HOWEVER, THE OVERTIME DOES NOT EQUATE TO A FULL SERVICE OFFICER ON THE GROUNDS. NO. AND SO WE ARE GETTING LESS COVERAGE EVEN THOUGH WE'RE SAVING MONEY. SO I GUESS MAYBE FOR A LATER DATE, THE QUESTION WOULD BE THEN HOW THEN DO WE GET STAFFING BACK UP SO THAT WE CAN HAVE THE PROPER COVERAGE FOR OUR CITIZENS, INSTEAD OF JUST LOOKING AT THE DOLLARS AND CENTS? BECAUSE IF IT WAS BUDGETED AT A CERTAIN LEVEL FOR X AMOUNT, IF WE'RE RUNNING NINE OFFICERS UNDER, THAT MEANS THAT THERE ARE SHIFTS THAT WE'RE NOT FULLY COVERING THAT NO, THERE ARE NOT NO. IF WE'RE NINE OFFICERS UNDER, I TOLD YOU, WE HAVE A MINIMUM STAFFING, SO WE STILL HAVE A MINIMUM AMOUNT OF OFFICERS THAT WE THAT WE NEED ON THE STREET. SO COULD WE COULD WE USE MORE? YES. THOSE NINE OFFICERS WOULD GO INTO OTHER POSITIONS. RIGHT. OKAY. SO THEY'D BE SPECIALTY POSITIONS. WE DON'T WE NEVER, UNDERSTAFFED PATROL OKAY. IT'S THE IT'S THE EXTRA. SO THAT THAT WILL BE ANOTHER CONVERSATION. BUT YEAH AGAIN LET ME REPHRASE THAT THEN.

IF IT'S NOT, IF WE IF WE HAVE IF WE'RE SHORT NINE, THEN THERE'S A DEFICIT IN STAFFING SOMEPLACE.

ABSOLUTELY. AND WHICH MEANS THAT WE'RE NOT RUNNING EFFICIENCY EFFICIENTLY EVERY. THAT'S EXACTLY RIGHT. AND SO I'M JUST TRYING TO UNDERSTAND THAT I'LL WAIT TO SEE. SO IF YOU'RE IF YOU WILL ADD ALL OF US TO THAT OVERTIME REPORT, WE WOULD I WOULD REALLY BE INTERESTED. I'LL SEND IT OUT TO ALL OF YOU. THANK YOU. THANK YOU, MADAM MAYOR AND COUNCILMAN BERNSTEIN, IN THAT SAME VEIN WITH THE QUESTIONS. CHIEF, WHAT I THINK I HEAR YOU SAYING, AND YOU CAN TELL ME IF I'M WRONG. YOU'RE SAYING THAT IT SORT OF REPRIORITIZES ITSELF IN TERMS OF WHERE THEY ARE. SO THE NINE INDIVIDUALS WILL BE ACROSS THOSE SPECIALTY POSITIONS THAT DON'T IMPACT HOW MANY PEOPLE WE HAVE ON THE STREET. EXACTLY RIGHT. YES, MA'AM. OKAY. THAT'S OKAY. THANK YOU. THANK YOU.

COUNCILMAN. ONE LAST THING TO EXPLAIN. WHEN I SAY THAT THERE'S 200,000 THAT'S BEING REIMBURSED, THAT'S COMING FROM OUR SROS, WE GET MONEY BACK FROM THE SCHOOL. THERE WE GET MONEY BACK FROM OVERTIME, FROM ANY OFFICERS THAT WORK A SCHOOL EVENT LIKE FOOTBALL. WE GET FULLY REIMBURSED FOR THEIR OVERTIME. WE GET REIMBURSED FROM OUR GRAN. WE GET REIMBURSED FROM OUR DEA OFFICER. WE ALSO GET REIMBURSED FROM THESE ATHLETIC EVENTS. AND SO THAT'S NOT SHOWN ANYWHERE IN THE REPORT. I DON'T THINK. BUT THAT'S WHY I SAY IF WE SPENT 644,000 RIGHT NOW, WE'VE REALLY SPENT 444,000, BECAUSE THAT 200,000 THAT WE TAKE IN AS A REVENUE KIND OF OFFSETS THAT.

DOES THAT MAKE SENSE? YES. OKAY ALL RIGHT. THANK YOU. I WANTED TO ADD THAT THAT

[00:50:01]

[e. Presentation of options for migrating to Office 365]

WITH THE WITH THE WITH THE COMPUTERS. SO WE DECIDED TO GET TOGETHER AND CREATE SOME OPTIONS, THERE'S BEEN A CLAMORING REALLY, THROUGH OUR ENTIRE ORGANIZATION FOR THE 365 PRODUCT AND NOT SO MUCH IT PER SE, BUT WHAT IT OFFERS. SO I GUESS I COULD TURN THE SLIDE, COULDN'T IT, THE PERPETUAL LICENSING IS WHAT I WAS TALKING ABOUT EARLIER. I'M REALLY NOT A VERY GOOD SLIDE READER. SORRY THE NEW VERSION OF OFFICE, WHICH IS STARTING IN 2019, IS GOING TO BRING WITH IT A PACKAGE THAT MICROSOFT CALLS SOFTWARE ASSURANCE. AND THIS IS HOW THEY'RE GOING TO DEPLOY THE PATCHES AND THE UPDATES AND THE SECURITY FIXES AND THAT, AND THAT'S GOING TO BE A PAY PER MONTH MODEL JUST LIKE 365 IS NOW. SO IT'S GOING TO BE KIND OF WE'RE, WE'RE IT'S KIND OF, APPLES TO APPLES COMPARISON, ALTHOUGH THE NUMBERS ARE GOING TO BE A LITTLE BIT DIFFERENT. THE OPTION FOR US VERSUS THE SELF-HOSTED MODEL THAT WE'VE REALLY GROWN, QUITE FOND OF IS THE 365 MODEL, AND THE WAY IT WORKS IS THEY USE IT AS A SOFTWARE, AS A SERVICE. AND WE LICENSED THE PRODUCT VERSUS THE INSTANCE ON A MACHINE, THAT GIVES US SOME FLEXIBILITY. SO FOR EXAMPLE, WE HAVE, THE POLICE DEPARTMENT, THE CRUISERS AND THE

[00:55:03]

BUT ANOTHER THING THAT THIS WILL ENABLE IS ONE DRIVE SERVICES FOR US SHAREPOINT TEAMS, THOSE KINDS OF PRODUCTS, I'M SURE NOBODY HERE LIKES WOULD LIKE THE IDEA OF US GOING TO TEAMS, BUT WHAT WE'D HAVE TO JUST FIGHT THROUGH THAT, YOU GUYS HAVE UNIQUELY BEEN ASKING ME FOR TEAMS. SO THE BOTTOM LINE HERE ON THIS SLIDE IS THAT IT ALLOWS US TO TAILOR, THE FEATURES IN THE COST OF THOSE FEATURES TO, SPECIFIC INSTANCES VERSUS JUST BUYING A VERSION OF OFFICE. A COUPLE OF THE DISADVANTAGES THAT WE WANTED TO POINT OUT IS, FIRST AND FOREMOST, OF COURSE, IT'S A LITTLE BIT MORE EXPENSIVE AND IT'S FAIRLY MORE EXPENSIVE. THE FIVE YEAR COMMITMENT IS SUBSTANTIALLY MORE THAN THE ON PREMISE SOLUTION, WHICH IS WHAT HAS BEEN KIND OF THE IMPETUS FOR THE DELAY IN THE FIRST PLACE, THE INITIAL DEPLOYMENT OF THE PRODUCT WILL TAKE 6 TO 9 MONTHS, MOVING IT INTO THAT SAAS CLOUD. AFTER THE MIGRATION IS COMPLETE, THE CITY WILL BE PERMANENTLY TETHERED TO THAT MICROSOFT FOR A SIX YEAR BASED ON A SIX YEAR SUBSCRIPTION, AND THEN HERE ON THIS SLIDE, WE'VE GOT SOME OF THE COSTS, OPTION ONE IS ON PRE, THE LAST THREE ARE 365. SOLUTION VARIABLES, AND YOU CAN SEE THAT IT'S SUBSTANTIALLY MORE EXPENSIVE. THAT SAID, PART OF THE INITIAL COST WILL BE IN THE MIGRATION. ONE OF THE THINGS THAT MAKES MICROSOFT ATTRACTIVE TO US FOR STORAGE IS THAT THEIR SIEGE IS COMPLIANT. THEY MEET ALL OF THE REGULATIONS THAT HAS BEEN, HINDRANCE TO A LOT OF THE CLOUD TECHNOLOGY STORAGE. ELEMENTS HERE TO DATE. BUT THEY'VE GOTTEN ON BOARD WITH THOSE WITH THOSE SIEGES, COMPLIANCE METRICS, SO WE CAN USE THOSE. WE CAN, CERTAINLY LEVERAGE THOSE. LET'S SEE, CHAT, SHAREPOINT AND ONEDRIVE WILL ALL BE AVAILABLE TO US. THE BASIC REASON WHY I'M BRINGING THIS TO YOU NOW IS BECAUSE YOU'RE GOING TO SEE IT IN BUDGET SEASON. WE'RE GOING TO WE'RE GOING TO HAVE THIS AS A SUPPLEMENTAL IN OUR BUDGET, FOR YOU GUYS TO LOOK AT. SO I WANTED TO LAY IT BEFORE YOU NOW. SO IF YOU HAVE ANY QUESTIONS, YOU CAN COME TO ME AND ASK, AND, WE CAN KIND OF SET THE GROUNDWORK TO MAKE THAT A SMOOTH TRANSITION WHEN WE GET THERE. AND THAT'S IT FOR ME. THANK YOU, THANK YOU, MR. PIGOTT, FOR YOUR PRESENTATION, I SEE A LIGHT FROM OUR RESIDENT CYBERSECURITY PROFESSIONAL ON THE END. I FIGURED HER LIGHT WOULD LIGHT UP TONIGHT, I HAVE A QUESTION AS WELL, BUT COUNCILMEMBER PARKER, PLEASE ASK YOUR QUESTION. THANK YOU, MADAM MAYOR. AND THANK YOU FOR YOUR PRESENTATION. I DO HAVE A QUESTION IN REGARDS TO THE PRICING. WHEN WE'RE TALKING IN TERMS OF THE AND DON'T BY ANY MEANS THINK THAT I'M SAYING IT'S NOT A GREAT IDEA BECAUSE ON PREM VERSUS CLOUD IS ALWAYS A BETTER SOLUTION. THE CLOUD SOLUTION. HOWEVER I WAS JUST LOOKING AT THE COST AND I WANTED TO KNOW IS THE COST THAT YOU'RE QUOTING TONIGHT? IS THAT THE COST OF THE ACTUAL PRODUCT ITSELF? NOT ALL OF THE PEOPLE THAT IT REQUIRES TO PUT IT IN PLACE? YES, IT IT DOES INCLUDE SOME MIGRATION RESOURCES, AND WE'RE GOING TO FARM THAT OUT TO, TO A THIRD PARTY CONTRACTOR. WHAT WE'VE DONE IS, WE'VE STARTED WITH DER AS KIND OF OUR CEILING FOR THE

[01:00:03]

WE'RE STILL WORKING ON THOSE. AND SO THOSE HAVEN'T BEEN INCLUDED IN THIS DOCUMENTATION.

RIGHT. OKAY. AND AS FAR AS THE WEB HOSTING OR THE ACTUAL CLOUD HOSTING, IS THAT PART OF THIS COST AS WELL? YES, IT IS. OKAY. OKAY. THANK YOU. I YIELD BACK. THANK YOU. COUNCIL MEMBER, THANK YOU, MADAM MAYOR. AND THANK YOU, MR. FAGER, FOR YOUR, PRESENTATION. I AM NOT AS ASTUTE AS MY COLLEAGUE. SO MY QUESTION WOULD BE VERY BASIC AND VERY SIMPLE. WHICH OF THESE OPTIONS ARE YOU SUGGESTING, WE'RE GOING TO RECOMMEND THE 365 AND THE SAAS ENVIRONMENT OPTION. OKAY.

THE CLOUD. SO WHICH ONE, I MEAN, YOU GAVE US, IT WILL BE A HYBRID OF, WELL, OF THE, OF THE ONES THAT WE'VE GOT HERE. THERE, THERE. I'M RELUCTANT TO GET TOO DEEP INTO THE COST BECAUSE IT'S FAIRLY THIS IS THE ONE PIECE THAT'S FAIRLY FLUID, RIGHT NOW. WE'RE STILL TRYING TO SHAKE THE FRUIT FROM THE TREE, IF YOU WILL. SO I ANTICIPATE HAVING MUCH STRONGER NUMBERS OR MUCH MORE. WHAT SOLIDIFIED NUMBERS WHEN WE GO INTO OUR BUDGET TALKS AT YOUR RETREAT. OKAY. BUT I THINK I THINK I THINK IT'S GOING TO BE IN THAT. 507 RANGE. AND WHY WOULD THAT BE YOUR SUGGESTION? YOUR RECOMMENDATION? IS IT BECAUSE OF THE STORAGE OR OPERATIONS OR VERSUS TEAMS OR SOMETHING ELSE? WHY WOULD WHY IS THAT YOUR RECOMMENDATION. SO YES. ALL THE ABOVE, THE SAS ENVIRONMENT ALLOWS A SCALABILITY THAT HASN'T BEEN AROUND FOR VERY LONG. SO, AS KIND OF A PROTECTIVE GUY, I WANTED TO LET THAT MATURE A LITTLE BIT. AND I FEEL LIKE IT HAS. SO I FEEL LIKE WE'RE READY TO TAKE THAT BITE NOW, THE ABILITY TO TAILOR THE PLANS TO THE, TO THE ENVIRONMENTS IS ATTRACTIVE TO M, AND THE WE'RE LOSING A LOT OF THE GAINS THAT WE HAD LEVERAGED WITH THE ON PREMISE, SCENARIO. SO I FEEL LIKE WE'RE WE'RE LOSING GROUND ON THAT SIDE. AND THE TRUTH OF THE MATTER IS, THERE'S GOING TO BE A LIFESPAN OF THAT WHERE THEY'RE JUST GOING TO FORCE EVERYBODY ONTO 365 ANYWAY. SO I FEEL LIKE WE'RE KIND OF IN THAT SWEET SPOT WHERE WE CAN STILL NEGOTIATE WITH THEM. IT'S NOT JUST, YOU KNOW, LOOK IT UP IN A MAGAZINE AND FIND OUT HOW MUCH MICROSOFT'S GOING TO COST SO WE CAN STILL NEGOTIATE WITH THEM AND TRY TO LEVERAGE OUR, CITY GOVERNMENT, FOR EXAMPLE, WHILE GETTING THERE BEFORE THE OLD ONE CONSUMES IT FOR LACK OF A BETTER EXPRESSION. THANK YOU VERY MUCH. THANK YOU, MADAM MAYOR. THANK YOU.

COUNCILWOMAN RAPHAEL. THANK YOU, MADAM MAYOR. YES, THANK YOU FOR THIS PRESENTATION FOR SURE. I'M DEFINITELY EXCITED ABOUT NEW OPPORTUNITIES, BUT WANTED TO UNDERSTAND AS FAR AS WHAT THE MARKET HAS FOR GOVERNMENTS AND CLOUD SERVICES OR SAAS SERVICES, DID WE LOOK AT ANYTHING ELSE JUST TO KIND OF COMPARE, TO UNDERSTAND WHAT ELSE WAS OUT THERE? ARE THERE ANY OTHER CITIES THAT USE ANYTHING OTHER THAN MICROSOFT, I'M SORRY. OUTLOOK. NO. MICROSOFT 365 OR OFFICE 365. THERE ARE LOTS OF OTHER, WELL, MOST OTHER CITIES USE MICROSOFT 365. THERE ARE A FEW THAT USE, GOOGLE'S PRODUCT, AND I DON'T REMEMBER IF DALLAS DOES OR NOT. WE I, I HAVE A FRIEND OF MINE THAT WORKS THERE, BUT I THINK THEY'RE USING MICROSOFT 365, SO MOST OF THE BIG CITIES USE 365. DALLAS AND FORT WORTH BOTH DO I THINK SO WE DO LIKE A COST COMPARISON ON THOSE COST COMPARISON. AND THEN I GUESS FUNCTIONALITY. WHAT WE NEED LEGALLY TO KEEP US, YOU KNOW, WHERE WE NEED TO BE AND ALL THAT KIND OF THING. RIGHT, WE DID DO THAT. OKAY AND WE ARE IN THE PROCESS OF REALLY TAKING OUR NEEDS AND WANTS AND PUTTING THAT INTO DOLLARS, AND AGAIN,

[01:05:03]

SO WE'LL BE ABLE TO DO THAT. THIS IS THE TIME TO DO IT. THANK YOU. YES, MA'AM. THANK YOU, COUNCILWOMAN CHISHOLM. THANK YOU, AND I HAD, QUESTIONS OF CLARITY, SO WITH THE SAS, I KNOW SOMETIMES YOU HAVE EQUIPMENT THAT ENDS UP GETTING PHASED OUT OR SYSTEMS THAT END UP PHASING OUT JUST BECAUSE WE HAVE IN YOUR PRELIMINARY CONVERSATIONS, DO YOU FORESEE THAT HAPPENING WITH THIS? I GET IT'S JUST MICROSOFT. RIGHT. BUT SO THAT'S ONE QUESTION BECAUSE THAT'S ADDITIONAL COST THAT WE'D HAVE TO ABSORB. AND YOU MENTIONED THAT ALSO THE THIRD PARTY CLOUD, AND JUST FROM A GOVERNMENT PERSPECTIVE, AND BEING ABLE TO PROVIDE ADEQUATE SECURITY FROM THAT PERSPECTIVE, YOU MENTIONED THAT THERE WOULD BE ADDITIONAL COSTS. WHAT MY QUESTION OF CLARITY IS, IS THAT COST EMBEDDED IN THIS TOO, OR WILL YOU, WHEN YOU CAN BRING THIS BACK TO US, THAT WE'LL ALSO SEE THE ADDITIONAL COST FOR THE ADDITIONAL FIREWALLS OR SECURITY IN ORDER TO MAINTAIN INTEGRITY. I DO NOT ANTICIPATE, CYBERSECURITY ISSUES WITH THIS, MICROSOFT HAS BEEN A LEADER IN THAT REGARD. AND SO HAVING IT STORED THERE IS MAKES SENSE TO ME, THE ENCRYPTION BETWEEN US AND THEM IS PRETTY, PRETTY NAILED. YOU KNOW, IT'S PRETTY, BULLETPROOF. SO WE CAN WE CAN SEND THAT FROM OUR, FIREWALL TO THEIR SERVICES. UNINTERRUPTED.

SO I DON'T ANTICIPATE AN ISSUE WITH THAT. AND IN TERMS OF HARDWARE, JUST SERVER HORSEPOWE, I REALLY ANTICIPATE ULTIMATELY A REDUCTION BECAUSE WE WON'T REQUIRE EXCHANGE SERVERS ANYMORE BECAUSE THEY'LL BE ON THE CLOUD. SO WE WILL MAINTAIN OUR SERVER FARM HERE, WITH RESPECT TO JUST HOW WE'RE, DOING BUSINESS UNTIL THAT WHOLE PROCESS IS STABILIZED AND UNTIL WE KNOW EXACTLY WHAT WE'RE LOOKING AT. BUT WE'VE GOT SOME VERY, AGGRESSIVE QUOTES FROM OUR VENDORS, AND I ANTICIPATE WE'LL BE ABLE TO MOVE AWAY FROM THE EXCHANGE SERVERS, EITHER REPURPOSE THEM, MAYBE WE'LL TURN THEM. YOU KNOW, ONE THING THAT WE CAN DO FROM MICROSOFT, OUR BACKUPS, WE CAN DO ONLINE BACKUPS. SO WE CAN RETRIEVE THAT INFORMATION, AND PUT IT ON PHYSICAL MEDIA, SO WE CAN DO MONTHLY, ANNUALLY. YOU KNOW, I'M SURE YOU'RE FAMILIAR WITH THE PROCESS OF BACKUPS. SO, SO THAT WILL FURTHER INSULATE U, GOING FORWARD. BUT BUT YEAH, I THINK IF ANYTHING, THERE WILL BE A REDUCTION IN HARDWARE. THAT'S AWESOME. AND JUST SO I GET CLARITY FOR EACH PACKAGE, IS THERE A MAX MINIMUM OR A MINIMUM MAX FOR LICENSING LIKE OR WILL IT JUST BE UNLIMITED LIKE YOU GET WHAT THAT'S THAT'S WHERE SOME OF THE NUANCE COMES IN. OKAY SO DOES A PART TIME LIFEGUARD AT THE POOL REQUIRE YOU KNOW, THEIR MIN MAX IN TERMS OF, WHAT WE PROVIDE THEM FOR

[01:10:10]

AND IT'S IF YOU'RE A REGULAR CITIZEN WANTING TO COMMUNICATE WITH THEM, YOU KNOW, WITHOUT OWING UP TO THEIR MEETING, THEIR OFFERS AN OPPORTUNITY. SO THAT'S WHY I WAS ASKING, WAS THERE A MINIMUM? MAXIMUM? I SEE WHAT YOU'RE ASKING NOW. AND THAT I THINK WILL, RESOLVE ITSELF INSOFAR AS WHERE THOSE KINDS OF IDIOSYNCRATIC, ISSUES COME UP, THERE WILL BE A MECHANISM THAT MICROSOFT WILL PROVIDE, YOU KNOW, SAVE IT TO THIS DRIVE ON OUR AZURE CLOUD, AND WE'LL BE ABLE TO QUICKLY, YOU KNOW, THE WHOLE IDEA OF THAT AZURE CLOUD IS SO IS FOR TEAM, ACCESS, RIGH.

SO PEOPLE CAN CHECK OUT STUFF ALMOST LIKE A PROJECT MANAGEMENT, OPERATION. SO, SO I ANTICIPATE THAT BEING A NET GAIN FOR OUR RESIDENTS. YES, MA'AM. THANK YOU. I DO NOT SEE ANY

[a. Presentation and discussion of the results of the feasibility study for the proposed Public Utilities Operations Building ]

NEXT, WE HAVE PRESENTATION AND DISCUSSION OF THE RESULTS OF THE FEASIBILITY STUDY FROM THE FOR THE PROPOSED PUBLIC UTILITIES OPERATION BUILDING, MAKING THE INTRODUCTION OF THE PRESENTER IS BRANDON LACEY, PUBLIC UTILITIES DIRECTOR. THANK YOU, MISS THOMAS. AND GOOD EVENING, MAYOR AND COUNCIL. I'LL HAVE TO START OFF BY APOLOGIZING TO Y'ALL, BECAUSE I'M USUALLY A PRETTY CALM CHARACTER, BUT I'M I'M REALLY EXCITED THIS EVENING. I'M EXCITED TO BRING THIS, AGENDA ITEM BEFORE YOU. THIS HAS BEEN A LONG TIME COMING. THIS IS WHAT I CONSIDER TO BE A MILESTONE, A GENERATIONAL LEGACY PROJECT. SO THAT'S KIND OF ONE OF THE THINGS YOU'LL HEAR ME SAY OVER THE NEXT FEW YEARS. WE ARE REALLY SUBMITTING OUR LEGACY WITH OUR PUBLIC UTILITIES DEPARTMENT, THE PURPOSE OF TONIGHT IS TO GO OVER THE RESULTS OF THE FEASIBILITY STUDY FOR OUR NEW PUBLIC UTILITIES BUILDING. I WON'T BELABOR THE MEETING TOO LONG, BUT I DO WANT TO GIVE YOU KIND OF A BRIEF HISTORY OF HOW WE GOT TO THIS DESTINATION. BACK IN 2018, THE CITY COUNCIL AUTHORIZED THE CITY MANAGER AT THE TIME TO BEGIN A FUNDING PLAN FOR A FUTURE PROPOSED UTILITY OPERATIONS BUILDING. SINCE THAT TIME, THERE'S BEEN SOME ANNUAL APPROPRIATIONS MADE FROM OUR PUBLIC UTILITIES FUND BALANCE IN ACCORDANCE WITH THE CITY'S FUND BALANCE POLICY. CURRENTLY, THE HEART OF THE OPERATIONS IS LOCATED AT THE WESTMORELAND PUMP STATION, WHICH IS THE PUMP STATION ON WESTMORELAND, JUST SOUTH OF DESOTO WEST MIDDLE SCHOOL THAT PUMPS OUR THAT BUILDING WAS ACTUALLY CONSTRUCTED IN 1985. SO YOU LOOK AROUND, IT'S NOW ALMOST 40 YEARS LATER. SO IN AN EFFORT NOT TO DATE MYSELF, BUT TO REINFORCE MY POINT, I WASN'T EVEN AROUND IN 1985. SO I HOPE THAT DRIVES HOME THE POINT THAT YOU KNOW, 40 YEARS LATER, IT'S WE'RE ABOUT TO DO FOR A LITTLE BIT OF AN UPGRADE. SO ORIGINALLY WHEN THAT PUMP STATION WAS CONSTRUCTED IN, THAT BUILDING WAS CONSTRUCTED, IT WAS STRICTLY A PUMP STATION ONLY. WELL, AS TIME HAS EVOLVED, OUR STAFFING LEVELS HAVE INCREASED, OUR OPERATIONS HAVE INCREASED, OUR AMOUNT OF EQUIPMENT HAS INCREASED. SO WE DEFINITELY ARE IN NEED OF A LITTLE BIT MORE ROOM. SO, IF YOU RECALL, BACK ON JANUARY THE 2ND, WE RANG IN THE NEW YEAR WITH OUR FIRST CITY COUNCIL MEETING, WHERE I CAME UP HERE AND ASKED FOR YOU TO ALLOW THE CITY MANAGER TO AUTHORIZE THE CITY MANAGER TO EXECUTE A DESIGN CONTRACT WITH GARVER, LLC. AND DURING THAT MEETING, I ALSO TOLD YOU THAT WE WOULD TAKE A STEP BACK AND PERFORM A FEASIBILITY STUDY, BECAUSE IT'S BEEN A FEW YEARS SINCE WE DID A CONCEPTUAL DESIGN ON THIS BUILDING, AND A FEW THINGS HAVE HAPPENED THAT YOU'VE PROBABLY, YOU KNOW, HEARD ABOUT COVID, COST INFLATION, YOU KNOW, AND EVERYTHING LIKE THAT COST ESCALATION. SO WE WANTED TO MAKE SURE THAT OUR EXPECTATIONS WERE IN LINE WITH OUR BUDGET. SO WITH THAT BEING SAID, THE FEASIBILITY STUDY WAS COMPLETED ACTUALLY IN APRIL, BUT, WE WERE WITHOUT A PERMANENT CITY MANAGER AT THE TIME, SO STAFF THOUGHT IT WAS PRUDENT TO ACTUALLY HIT THE E-STOP AGAIN AND WAIT TILL WE HAD A PERMANENT CITY MANAGER IN PLACE TO GET HIS OR HER FEEDBACK ON HOW WE MOVE FORWARD WITH THIS. WITH THIS PROCESS. SO I'M EXCITED TO SAY THAT WE ARE ACTUALLY JUMP STARTING THE CAR AGAIN AND TAKING IT OUT OF NEUTRAL. AND SEEING AS ARCHITECTURE IS OUTSIDE OF MY LEVEL OF EXPERTISE, I'VE GOT A LITTLE BIT OF HELP THIS EVENING AND I'M GOING TO YIELD THE PODIUM TO MR. GREG ARCHER WITH GARVER, WHO IS THE DIRECTOR OF ARCHITECTURE, AND MR. JUSTIN RACKLEY, WHO'S THE EAST TEXAS BUSINESS LEADER. THEY WILL BE ABLE TO ANSWER ANY QUESTIONS YOU MAY HAVE. IF YOU HAVE ANYTHING THAT'S, MORE INTIMATE TO OUR INTERNAL OPERATIONS, I WILL BE ON THE SIDELINES WAITING TO ACCEPT THOSE QUESTIONS AS WELL.

THANK YOU. THANK YOU. BRANDON, APPRECIATE THAT INTRODUCTION. MAYOR AND COUNCIL MEMBERS APPRECIATE THE OPPORTUNITY TO SPEAK WITH YOU. THIS EVENING, AS BRANDON SAID, WE'RE VERY EXCITED

[01:15:03]

OPTION ONE A IS A SERVICE BUILDING THAT HAS ADMINISTRATION, AND THE BUILDING'S UNFINISHED AS SHELL SPACE TO DEFER THOSE COSTS TO A LATER DATE WHEN FULL CAPACITY MAY BE NEEDED. MY UNDERSTANDING IS CURRENTLY, AT THIS MOMENT, IT'S NOT FULLY NEEDED FOR THOSE FUNCTIONS, BUT IT WILL BE NEEDED IN THE FUTURE. SUPPORT BUILDINGS AND FACILITIES THAT ARE PART OF THIS COMPLEX. THERE'S ALSO A MAINTENANCE BUILDING, A WASH BA, A WASH WASH OUT BAY AREA FOR HEAVILY SOILED VEHICLES, A SPOILS AREA FOR THE WATER DEPARTMENT, A SPOILS AREA FOR THE STREET SWEEPER, FUNCTION, WHICH IS ACROSS THE STREET CURRENTLY THAT WE'RE GOING TO CONSOLIDATE INTO THIS NEW COMPLEX, FREEING UP THAT AREA FOR SOME FUTURE DEVELOPMENT. SO A SITE DIAGRAM, IT'S A LITTLE A LITTLE SMALL TO SEE ON YOUR SCREEN, BUT YOU CAN SEE WE ARE BORDERED ON THE WEST BY, NORTHWEST MORELAND ROAD, AT THE NORTH, WE'RE RIGHT BELOW THE WEST, MIDDLE SCHOOL. AND THIS INTERNAL ROAD AT THE NORTH PART OF OUR SITE IS AN EXTENSION OF SPINNER ROAD. AND THEN YOU CAN SEE OVER ON THE EASTERN PORTION OF THE RIGHT HAND PORTION OF THE SCREEN, WESTMORELAND PUMP STATION, WE HAVE INTERNAL PARKING AREAS. THE, THE PUBLIC UTILITIES BUILDING ITSELF AND THEN THE, THE OTHER SUPPORT FACILITIES THAT WERE MENTIONED A MINUTE AGO. SO TO GET MORE IN DETAIL ABOUT THE BUILDING ITSEL, THE MAIN FOCAL POINT OF THIS PROJECT, THIS IS AN OVERVIEW SHOWING THE FULL, DIAGRAMMATIC RELATIONSHIPS. SO, AS WE DEVELOP THESE PROGRAMING EXERCISES, WE THESE ARE, REFINED BUBBLE DIAGRAMS THAT YOU MAY HAVE HEARD OF THAT TERM IN THE PAST, THAT SHOWS SPACES AND SIZES, RELATIVE SIZES OF SPACES AND RELATIONSHIPS. SO THIS IS NOT A FLOOR PLAN, BUT IT WILL LEND ITSELF TO FURTHER DEVELOPMENT INTO THE, CONCEPT ONCE WE GET PAST THIS STAGE. SO TO THIS IS THE NORTHERN PART OF THAT PLAN THAT YOU JUST SAW. SO, WHICH, WHICH COVERS THE CONFERENCE TRAINING, STORM SHELTER AREAS.

SO IF YOU LOOK AT THE VERY TOP, I DON'T KNOW IF THIS HAS GOT A POINTER YET. THERE'S A PRIMARY ENTRANCE AT THE VERY NORTHERNMOST PART, WITH A VESTIBULE. AND THEN THERE'S,

[01:20:07]

WE HAVE MANAGER OFFICES, ALONG WITH OPEN WORKSPACES, BREAK AREA. MECHANICAL, PLUMBING, ELECTRICAL SPACE, JANITOR SPACES. AND THEN ON PLAN WEST, WE HAVE CONFERENCE SPACE AND SOME MORE ADMINISTRATION OFFICES, ADMINISTRATIVE DIRECTOR, ADMINISTRATIVE ASSISTANT, AND THEN SOME CONFERENCE SPACE. AND THEN THE PLAN SOUTH. THESE ARE THE LAB AND STAFF SUPPORT AREAS OVER TO THE RIGHT. WE HAVE, LAB AND SCADA. IT SKATER CONTROL ROOM RELATED TO WATER FUNCTIONS, A BREAK AREA FOR, FOR ALL OF THE SERVICE STAFF COVERED OUTDOOR PATIO. AND THEN, TOILET. SHOWER LOCKER ROOM FACILITIES AND ALSO SOME SLEEPING ROOMS TO ALLOW 24 OVER SEVEN FUNCTIONALITY IN THE CASE OF AN EMERGENCY AND EVENT. SO THAT'S THE OVERVIEW OF THE OVERALL, PRIMARY BUILDING LAYOUT. AND RELATIONSHIPS. THE OPTION ONE A IS AT THIS POINT NOT TO GO AHEAD AND DESIGN THIS SPACE, BUT TO NOT BUILD THIS OUT IN THE FINAL ITERATION, HAVE THIS AS SHELF SPACE THAT WILL SAVE SOME TAXPAYER DOLLARS, THAT COULD BE DEFERRED TO A LATER DATE FOR CONSTRUCTION. ANOTHER TOPIC WE WANTED TO DISCUSS TONIGHT IS SUSTAINABILITY.

UNDERSTAND THAT, CITY OF DESOTO HAS EMBRACED SUSTAINABILITY ON SOME OTHER PROJECTS. WE AND AT GARVER ENCOURAGED THAT. ONE OF THE QUESTIONS IS WHY WOULD YOU PURSUE LEED SILVER CERTIFICATION IN THIS CASE? IT, AND THE ANSWER TO THAT IS THAT MAXES MAXIMIZES ON BUILDING PERFORMANCE. IT TYPICALLY GIVES A GOOD RETURN ON INVESTMENT TO THE CITY, USUALLY A TEN YEAR OR SO PAYBACK PERIOD TO REALIZE, ECONOMIC, ADVANTAGES, ENERGY EFFICIENCY, IN ADDITION, ALSO, ENHANCES THE ENVIRONMENT FOR YOUR STAFF MEMBERS. RETENTION. IT'S BEEN SHOWN THAT SUSTAINABILITY AND LEED DESIGN BUILDINGS HAVE A HIGHER RETENTION CAPABILITY OR EFFECT FOR TEAM MEMBERS THAT WORK IN THOSE FACILITIES, LESS SICK DAYS. SO THERE'S SOME SOME GOOD ADVANTAGES ON TOP OF JUST ENERGY SAVINGS, IT ALSO SHOWS THAT CITY DESOTO HAS A COMMITMENT TO THE ENVIRONMENT AND TO SUSTAINABILITY. INITIATIVES, WHICH WAS WHICH UNDERSTAND IS SOMETHING THAT DESOTO HAS ALREADY SHOWN ON OTHER, OTHER FACILITIES. A COUPLE OF OPTIONS ON THE SUSTAINABILITY. WE COULD WE COULD PURSUE LEED SILVER CERTIFICATION JUST FOR THE PUBLIC UTILITIES BUILDING, OR WE COULD DO IT AS A AS A LEED GROUP FOR THE UTILITIES BUILDING AND THE MAINTENANCE BUILDING, A LITTLE BIT OF ADDITIONAL COST. SO THAT WAS JUST THAT'S A DECISION THAT NEEDS TO BE MADE. AND FINALLY, WE'LL END WITH THE OPINION OR PROBABLE CONSTRUCTION COST OR OPAQUE. SO FOR OPTION ONE, YOU CAN SEE THAT, OUR PRELIMINARY REALLY ROUGH CONCEPTUAL ESTIMATE IS, THAT AND THIS INCLUDES ALL THE FACILITIES IN THAT COMPLEX THAT WE'VE DISCUSSED TONIGHT, MAINTENANCE BUILDING, WASH BAY, WASHOUT BAY, WATER SPOOL, STREET SWEEPERS, POOLS IN CONJUNCTION WITH THE SERVICE ADMINISTRATION BUILDING, BUILDING COMPLEX THAT WOULD BE 11,662,000. AND SOME CHANGE. AND THEN OPTION ONE WITH SUSTAINABILITY IS TYPICALLY ABOUT A 5% ADDITIONAL, COST FOR THOSE, SUSTAINABILITY MEASURES INCLUDED IN THE CONSTRUCTION

[01:25:08]

AND I THINK I'LL HAVE BRANDON MAY HELP ME WITH WITH ONE OF THOSE, ABOUT THE GRANT QUESTION, BUT AS FAR AS THE DIFFERENCES IN COSTS, THE BASICALLY SHELLING OUT THE SPACE VERSUS NOT SHELLING OUT THE SPACE, THAT'S KIND OF ONE OF THE MAIN QUESTIONS. AND AT THIS TIME, IT LOOKS LIKE IT'S ABOUT AN $800,000 DIFFERENCE IN THEORY, WHICH MOST LIKELY, IF YOU TAKE THAT OPTION OUT, IT WILL COST YOU MORE THAN THAT LATER TO ACHIEVE THAT SAME RESULT, BECAUSE YOU'LL GET SOME ECONOMY OF EFFORT FROM A CONTRACTOR DOING EVERYTHING AT ONE TIME VERSUS A DIFFERENT CONTRACTOR COMING BACK THREE, 4 OR 5 YEARS LATER, HAVING TO MOBILIZE ALL THOSE UPFRONT INITIATION COSTS THAT YOU'D HAVE FOR CONSTRUCTIO. SO I'M SURE THERE AND THEN INFLATION AS WELL. RIGHT. SO THERE IT WOULD BE MORE ECONOMICAL TO DO IT ALL AT ONCE.

BUT IT MAY NOT BE SPACE THAT'S USED RIGHT AWAY. OKAY. SO MAYBE THAT'S THE NEXT QUESTION. YOU KNOW, AT WHAT POINT WOULD WE NEED THAT SPACE. SO COUNCIL MEMBER RAPHAEL, TO YOUR QUESTION, WHEN WE WOULD NEED THAT SPACE, WE WOULD HAVE THAT SPACE AVAILABLE IN SUCH A TIME AS AS OUR STAFFING LEVEL DOWN HERE AT CITY HALL GROWS THE INTENT WAS TO HAVE A SPACE THAT IF THERE WAS, ADDITIONAL OFFICES THAT WERE NEEDED, WE COULD ACTUALLY MOVE A DEPARTMENT OUT.

IN THIS PARTICULAR CASE, MY DEPARTMENT OF PUBLIC UTILITIES. THAT WAY, IF THE SPACE WAS NEEDED DUE TO STAFF GROWTH, ADDING DEPARTMENTS AND SUCH LIKE THAT, WE WOULD HAVE SOMEWHERE TO GO IN THE FUTURE AND NOT BE BUILT OUT. DAY ONE. IF EVEN IF PUBLIC UTILITY STAFF WERE TO GROW. SO I DON'T HAVE LIKE A DEFINITIVE TIMELINE ON ON WHEN WE WOULD NEED THAT SPACE. OKAY, OKAY. THANK YOU. THAT THAT BRINGS CLARITY. SO THE PROBABILITY OF POSSIBLY IF WE GREW TO THAT, TO THAT NUMBER OVER HERE, AND THEN YOU WOULD NEED TO MOVE A DEPARTMENT. SO YOU RECOMMENDED HEY BRING MY TEAM ALL OVER IN ONE SPACE. YES MA'AM. OKAY. I UNDERSTAND. AND THEN AS IT RELATES TO GRANTS, ANY FEDERAL GRANTS, ANY FUNDING RELATED TO THE LEED CERTIFICATION AND SUSTAINABILITY, ALL THOSE THINGS. AND CITY MANAGER, I DON'T KNOW IF THERE ARE ANY INITIATIVES OR ANYTHING THAT WE ARE NOT THINKING ABOUT NOW IN DESOTO AS IT RELATES TO SUSTAINABILITY AND ANYTHING THAT MAY BE REQUIRED BY THE STATE OR FEDERAL GOVERNMENT. BUT JUST KIND OF WANTED TO UNDERSTAND THAT PIECE RELATED TO THIS. AND IF THERE'S ANYTHING THAT WE NEED TO THINK ABOUT, IF YOU COULD LET US KNOW WHAT THAT IS. AND IT DOESN'T HAVE TO BE NOW. WELL, THANK YOU. THANK YOU FOR THE QUESTION. LET ME LET ME ANSWER THE FIRST PART FIRST. AND I THINK IT'S NOT JUST ABOUT THE COST, BUT ALSO ABOUT THE LOGISTICS. SO IF A WHOLE DEPARTMENT IS MOVED, WE HAVE THE PAY STATIONS HERE, WE HAVE TO FIGURE OUT HOW TO KEEP A PORTION OF THE OPERATION HERE AND A PORTION IN THAT, WHICH MEANS IT'S MORE STAFFING OR IT'S MORE RESTRAINTS ON THE STAFFING. SO THAT'S SOMETHING THAT WE HAVE TO REALLY THINK ABOUT. AND THAT'S ONE OF THE REASONS I'VE ASKED FOR OPTION ONE, A BECAUSE IF WE DON'T NEED THE ADMINISTRATIVE YES, IT MAY COST LATER IN THE FUTURE, BUT IN THE FUTURE WE CAN ALSO LOOK AT SOME OTHER GRANT OPPORTUNITIES. SO I DIDN'T WANT THE I DIDN'T WANT ADMINISTRATION

[01:30:02]

BUT KNOWING THAT WE CAN GO AFTER IT, THAT IT'S AVAILABLE FOR THIS TYPE OF PROJECT. I WOULD LIKE TO UNDERSTAND THAT. YEAH. AND I THINK THAT'S SOMETHING THAT WE CAN WE CAN TAG TEAM WITH, STAFF HERE INTERNALLY AS WELL AS PROJECTS THAT GARVER HAS WORKED ON THAT HAS LEED CERTIFICATIONS.

WE COULD PROBABLY GET YOU SOMETHING IN THE BALLPARK OF WHAT THE COST BENEFIT ANALYSIS IS. THANK YOU. AND IF I MAY, CLARIFY. SORRY. LEED LEED CERTIFICATION IS ONE THING, BUT LEED, LEED, QUALITY IS ANOTHER THING, MEANING THAT THERE'S A DIFFERENT LEVELS OF LEAD, THERE'S BRONZE, YOU KNOW, GOLD, PLATINUM. AND THEN THERE IS A LEED CERTIFIED. AND THEY ALL CARRY DIFFERENT COSTS. AND SO IT'S I THINK, IMPORTANT FOR US TO GO BACK AND REALLY IDENTIFY THOSE, THOSE OPPORTUNITIES. THERE'S ALSO, YOU KNOW, LOCAL LOCAL BUYBACKS. THERE'S, YOU KNOW, OTHER THINGS THAT WE COULD DO. AND SO CERTAINLY WE CAN WORK WITH OUR CONSULTANT TO IDENTIFY THE DIFFERENT OPTIONS FOR THAT AND COME BACK TO THE CITY COUNCIL WITH, YOU KNOW, MORE COMPREHENSIVE LOOK AT THE EVEN WITH THE TWO OPTIONS AT, AT KIND OF SUBSETS OF THOSE OPTIONS.

THANK YOU. THANK YOU, AND BEFORE WE HAVE OUR WHAT LOOKS TO BE OUR FINAL QUESTION, UNLESS THERE ARE OTHERS THAT HAVE ANY ADDITIONAL QUESTIONS, COUNCIL, WE I BELIEVE, MR. LACEY IS ASKING FOR CONSENSUS ON AND I AND I HEAR I HEAR WHAT YOU'RE STATING IN TERMS OF COMING BACK WITH DIFFERENT INFORMATION ON THE DIFFERENT LEVELS AND ALL THE THINGS THAT YOU STATED, SO I, WE NEED TO GIVE CONSENSUS FOR THEM TO ACTUALLY GO BACK AND WORK ON THAT WORK WITH OUR CONSULTANTS TO PROVIDE THAT INFORMATION. SO, AFTER WE HEAR FROM COUNCIL MEMBER PARKER COUNCIL, WE WILL BE REQUESTING CONSENSUS ON THAT, SO THAT WE CAN MOVE FORWARD TOGETHER AS A COUNCIL. THANK YOU, COUNCIL MEMBER. PARKER. THANK YOU, MADAM MAYOR. THANK YOU, CITY MANAGER, I APPRECIATE THAT BECAUSE THAT'S EXACTLY WHERE I WAS ABOUT TO ASK WHEN WE WERE TALKING IN TERMS OF THE DIFFERENT LEVELS, AND I DID ALSO WANT TO ADD TO THAT OR ASK THE QUESTION AS FAR AS COST IS CONCERNED, IN ORDER TO BECOME CERTIFIED, IS THAT SOMETHING DIFFERENT THAN WHAT THIS COST

[01:35:04]

THANK YOU. I YIELD BACK. THANK YOU. CITY MANAGER GODFREY, DID YOU HAVE A FOLLOW UP COMMENT? YEAH. THE COST ON CERTIFICATION CAN CAN RANGE BETWEEN $70,000 TO ABOUT $120,000, THAT'S THAT'S TYPICAL. AND OTHER CITIES HAVE USED, YOU KNOW, THE DIFFERENT GAMUTS OF, OF, CERTIFICATION.

SOME OF THEM, YOU KNOW, THE STANDARD USUALLY IS I MEAN, THE STANDARD OF EXCELLENCE IS PLATINUM LEED PLATINUM. BUT THAT'S, OF COURSE, A LOT MORE EXPENSIVE THAN THAT. THE GOLD AND THE BRONZE. NO, NO DIFFERENT THAN SOME OF THE DESIGNATION ON METALS. RIGHT. AND SO, THESE ARE SOME OF THE THINGS THAT I JUST WANT TO MAKE SURE THAT WE CAN WE CAN GIVE YOU WITH YOUR CONSENSUS, WE CAN GIVE YOU AS, AS SUPPLEMENTAL, TO MAKE SURE THAT, YOU KNOW, WE WE'RE DOING THE BEST THAT WE, WE NEED TO BE DOING FOR THAT SPECIFIC FACILITY. YES. THANK YOU FOR THAT, CLARIFICATION. I DID ALSO WANT TO WHEN WE'RE TALKING IN TERMS OF THAT INFORMATION BEING BROUGHT BACK, DO YOU HAVE TO DO A PROJECT OF THIS ENORMITY TO HAVE THAT CERTIFICATION? NO, YOU DO NOT. OKAY OKAY, OKAY. THANK YOU, THANK YOU, MR. GODFREY, I'M GOING TO ASK IF YOU WILL RESTATE THAT, IN TERMS OF WHAT YOU ARE PLANNING TO OR WHAT YOU CAN POSSIBLY BRING BACK TO THE COUNCIL, AND THEN WE'LL START TO MY RIGHT WITH MAYOR PRO TEM TO GET CONSENSUS ON THAT. AND THEN WE'LL MOVE TO THE NEXT ITEM ON THE FINAL ITEM ON OUR AGENDA. AND I JUST WANT TO MAKE SURE THAT WHATEVER OPTION THAT THE CITY COUNCIL CHOOSES, WE CAN ALWAYS BRING THE SUBSETS, THE DIFFERENT BREAKDOWNS OF, OF THAT SPECIFIC OPTION. RELATING TO THE LEED, YOU KNOW, THE LEED STANDARD AND THEN THE LEED CERTIFICATION ON THAT ONE. SO IF THE CITY COUNCIL CHOOSES TO HAVE OPTION ONE, WE'LL, WE'LL COME BACK AND GET MORE DETAILS ON THE OPTION ONE. IF THE CITY COUNCIL CHOOSES OPTION ONE, A, THEN WE CAN BRING MORE DETAILS ON THAT ONE. AND THAT WOULD INCLUDE THE LEAD. AGAIN, THE LEAD. QUALITY I GUESS, WORK AS WELL AS THE LEAD CERTIFICATION. OKAY. I WANT TO UNDERSTAND THOUGH, WHEN WOULD COUNCIL BECAUSE WE'RE NOT LOOKING FOR COUNCIL TO SELECT ONE OF THESE TWO OPTIONS TONIGHT. CORRECT I ACTUALLY I THINK WE CAN GIVE YOU SOME FLEXIBILITY ON THOSE TWO OPTIONS BECAUSE AS WE DO THE DESIGN OF THE PROJECT AND WORK FORWARD WITH FULL CONSTRUCTION DOCUMENTS, WE CAN ISOLATE THE AREA IN QUESTION AND MAKE THAT A BID OPTION. SO THEN YOU'VE GOT FLEXIBILITY UP UNTIL BID DAY TO DECIDE WHAT THE ACTUAL COST IS.

BECAUSE THESE ARE ESTIMATES AND WE WON'T KNOW UNTIL THE BIDS COME IN AND WHAT THE BIDDING CLIMATE IS AT THAT TIME, WHAT THE ACTUAL COST IS. AND THEN YOU CAN HAVE, ACTUAL INFORMATION ON WHAT THAT COST WILL BE, WHETHER TO SHELL SPACE OR TO BUILD OUT AT THAT POINT, I THINK THE SO I THINK WE CAN MOVE FORWARD WITH THE FULL DESIGN OF THE PROJECT. JUST KNOWING THAT WE'LL MAKE THAT AN OPTION IF THAT'S, ACCEPTABLE TO THE COUNCIL. BECAUSE WHEN WE APPROVED THE DESIGN OF IT, IT WAS FOR THE FULL DESIGN OF IT. RIGHT? NOT JUST NOT ISOLATED WITH ANY PART THAT WE'RE DISCUSSING TONIGHT. I THINK THE BIGGER QUESTION PROBABLY IS THE SUSTAINABILITY PORTION IS, WOULD YOU LIKE US TO MOVE FORWARD WITH SUSTAINABILITY FOR THIS PROJECT OR NOT? CORRECT. SO THAT'S WHAT WE THAT THAT IS WHAT WE'RE GOING TO GET CONSENSUS ON. HOWEVER, THERE WERE SOME MORE AND IT COULD I COULD BE ASKING THE SAME QUESTION TWICE. BUT I WANT TO MAKE SURE SPECIFICALLY COUNCIL MEMBER RAFAEL HAS SPECIFIC QUESTIONS. AND THEN COUNCIL MEMBER PARKER HAD MORE SPECIFIC QUESTIONS REGARDING THE LEED CERTIFICATION. SO I WANT TO MAKE SURE THAT COUNCIL UNDERSTANDS YOU KNOW, WHEN STAFF IS GOING BACK AND BRINGING US MORE INFORMATION BACK, WHAT THAT IS, AND US GETTING A CONSENSUS ON TO BRING THAT INFORMATION BACK. SO COUNCIL, THE QUESTION IS MOVING FORWARD AND IT IS A COST CORRECT. AND THAT'S WHY WE WANT TO GET THE INFORMATION BACK. SO THAT WE CAN BETTER, YOU KNOW, BETTER HAVE THE, YOU KNOW, HAVE THE INFORMATION TO MAKE TO MAKE ULTIMATELY TO MAKE THE DECISION. COUNCIL MEMBER RAPHAEL, CAN YOU RESTATE YOUR QUESTION? COUNCIL MEMBER PARKER I'M GOING TO ASK YOU TO DO THE SAME. SURE, MINE WAS JUST UNDERSTANDING. SO MY LOOKING AT THE I'M OF THE MIND TO GO WITH THE RECOMMENDATION OF

[01:40:07]

THANK YOU. AND THEN COUNCIL MEMBER PARKER AND I THINK, CITY MANAGER ASHLEY ANSWERED THE QUESTION ABOUT THE LEED CERTIFICATION AS FAR AS COST IS CONCERNED. I WANTED TO KNOW ABOUT THE AREA IN OTHER CITIES AND THEIR ACTUAL LEVELS OF CERTIFICATION. IS THERE ANYBODY ELSE THAT'S DOING WHAT WHAT IS BEING PROPOSED HERE? THAT'S IT, MAYOR PRO TEM, I WOULD LIKE TO HAVE MORE INFORMATION. THANK YOU. COUNCIL MEMBER CHISHOLM. FOR THE MORE COST. COST ANALYSIS. OKAY. SO OPTIONS. SO THE QUESTION THAT THEY'RE LOOKING FOR TONIGHT IS WHETHER OR NOT WE WANT TO PURSUE WITH THE SUSTAINABILITY, BECAUSE IT'S GOING TO SOME OF THAT IS GOING TO THEY'RE GOING TO, YOU KNOW, THAT'LL BE DETERMINED WHEN THEY BRING BACK MORE INFORMATION FROM THE DESIGN WORK. BUT THE QUESTION THAT THEY'RE TRYING TO GET COUNCIL'S CONSENSUS ON IS THE SUSTAINABILITY PIECE. AND THEN INCLUSIVE OF THE QUESTIONS THAT WERE ASKED, REGARDING THE ADVANTAGES AND THINGS OF THAT NATURE REGARDING THE LEED CERTIFICATION, THE COST IS, IS THAT IS THAT THE IS THAT THE 5? THAT'S THE THAT'S THE THAT'S THE ESTIMATED CONSTRUCTION COST INCREASE. WHAT WHAT WHAT WOULD IT COST US TO FOR YOU TO BRING BACK FURTHER INFORMATION ON SUSTAINABILITY. THAT'S WHAT WE'RE GETTING CONSENSUS ON WHETHER OR NOT WE WANT THEM TO BRING THAT INFORMATION BACK. OKAY. BUT THERE IS THERE NOT A FRAMEWORK OF THE COST OR DO YOU KNOW, HOW DOES THAT WORK? I'M SORRY. ARE WE? LOOK, I GUESS THE QUESTION IS YOU NEED MORE INFORMATION TO MAKE A DECISION ABOUT SUSTAINABILITY. IS THAT WHAT I'M HEARING? SO. BUT WE CAN WE CAN WE CAN BRING YOU MORE INFORMATION ON THE SUSTAINABILITY ASPECT. I DON'T THINK THAT'S GOING TO BE A HUGE LIFT, TO HELP YOU MAKE THAT DECISION. IF THAT'S SOMETHING THAT YOU DON'T FEEL, YOU CAN MAKE THAT DECISION TONIGHT. I DON'T I DON'T JUST BASED ON THE COMMENTS, I DON'T THINK WE ARE AT A PLACE TO WHERE WE CAN MAKE A DECISION ON THAT TONIGHT, SO THAT'S WHY WE WANT TO GET CONSENSUS AGAIN. DOCTOR MARKS, IF YOU'RE WANTING TO STAFF TO GO OUT BECAUSE THEY'RE GOING THE QUESTION WAS ASKED AND THERE WAS AN ASK EVEN ABOUT MORE GRANT OPPORTUNITIES, WHAT THOSE LOOK LIKE SPECIFICALLY AND THEN THE ADVANTAGES AND YOU KNOW, THE SAVINGS AND ALL OF THAT THAT COME WITH LEED CERTIFICATION. SO THAT'S WHAT WE WANT TO HEAR FROM YOU TO SEE IF YOU'RE IN FAVOR. BUT IT'S NOT GOING TO COST US ANYTHING FOR YOU TO BRING THAT INFORMATION BACK TO US. AT THIS POINT. WE CAN WORK THAT IN OUR EXISTING CONTRACT TO GET YOU THAT INFORMATION. OKAY. YES THANK YOU. BUT WHAT I'M HEARING IS EXAMPLES OF OTHER CITIES THAT ARE DOING THIS REGIONALLY. GRANT OPPORTUNITIES. AND THAT MAY BE SOMETHING BRANDON LEANED ON YOU TO HELP WITH FINDING THAT INFORMATION, AND THEN WHAT A FULL ESTIMATED COST TO ACHIEVE SILVER CERTIFICATION WOULD BE FROM THE, FROM THE SERVICE FEES AND THE APPLICATION FEES THAT YOU HAVE TO DO. AND THEN, I GUESS, DO YOU NEED MORE INFORMATION ON BENEFITS AND ADVANTAGES? WE'VE KIND OF TALKED ABOUT THAT A LITTLE BIT, BUT WE COULD GET INTO THE MORE DETAIL.

YES, SIR. THAT SOUNDS LIKE ALL OF OUR QUESTIONS. COUNCIL IS THAT CORRECT? OKAY, OKAY, LET ME BEFORE, CITY MANAGER GODFREY DOES HAVE A COMMENT OR QUESTION. HOWEVER, I WANT TO GET THE MY COLLEAGUES TO MY LEFT, COUNCILMEMBER, ARE YOU IN FAVOR OF STAFF AND CONSULTANTS GOING BACK? YES COUNCILMEMBER. RAPHAEL. YES. ONE A WITH THE SUSTAINABILITY INFORMATION. YES, MA'AM. YES. OKAY AND I'M. YES, AS WELL. SO THAT'S UNANIMOUS. SO, CITY MANAGER GODFREY WILL HAVE TO LET YOU HAVE THE FLOOR. YEAH. I JUST WANT TO ASK OUR OUR PARTNER. CONSULTANT THE QUESTION OF, THE. DO YOU NEED THE DECISION ON THE SUSTAINABILITY FROM THE GET GO, OR CAN YOU START THE ARCHITECTURAL WORK? WE CAN START THE ARCHITECTURAL WORK. I MEAN, WE DON'T WANT TO WAIT TOO LONG FOR THAT INFORMATION, BUT WE COULD GO AHEAD AND START MOVING FORWARD ON CONCEPTUAL DESIGN. AND SO IF THAT'S THE WISH OF THE CITY COUNCIL TO SAY, MOVE FORWARD ON THE ARCHITECTURAL WORK UP TO A CERTAIN POINT WHERE YOU NEED THE SUSTAINABILITY AND, AND, YOU KNOW, YOU CAN COME BACK TO US WITH THAT DECISION, YOU KNOW, WITH THAT RECOMMENDATION FOR THE

[01:45:03]

AND JUST WANTED TO BE CLEAR ON THAT WITH, JUST FOR COUNCIL AND STAFF SO WE CAN KNOW HOW TO PRIORITIZE. YES, MA'AM, THIS THIS AND GETTING, GETTING SOME ANSWERS. THANK YOU. THANK YOU.

SURE. JUST ONE QUICK QUESTION. BECAUSE I TRIED TO ASK MR. ALJOFREE AND HE GAVE ME THE ANSWER, BUT I WASN'T SURE THIS WILL. I KNOW THAT WHERE THE PUMP STATION IS CURRENTLY, WE'RE TALKING ABOUT THE EAST SIDE OF, OF, WESTMORELAND, THAT WHOLE AREA. YES, SIR. ARE WE DOING ANYTHING ON THE WEST SIDE? AND ARE WE CONSOLIDATING THOSE WHO ARE CURRENTLY HOUSED ON THE WEST SIDE INTO THIS NEW STRUCTURE? YES SIR. WE ARE CONSOLIDATING THAT SPOILS AREA ON THE WEST SIDE. THAT'S FOR THE STREET SWEEPERS THAT WILL NOW COME ON TO THIS FACILITY. AND THAT WILL OPEN UP THAT AREA FOR DEVELOPMENT. OKAY VERY GOOD. THANK YOU. THAT'S. YES. THANK YOU. COUNCILMEMBER, I BELIEVE WE HAVE ALL THE RESPONSES THAT WE NEED TO MOVE FORWARD AND CLOSE THIS ITEM OUT TONIGHT. COUNCIL. MR. SO DID DID WE DECIDE ON JUST TO MOVE FORWARD WITH THE FULL DESIGN? THEN WE CAN LEAVE THE OPTION WE CAN MAKE. WE CAN YES, WE CAN GET CONSENSUS. WE, WE CAN GET CONSENSUS. SO YOU'RE ASKING AND CAN JUST RESTATE THAT SO WE CAN MAKE SURE WE'RE CLEAR ON WHAT WE'RE GETTING. WELL THANK YOU, HONORABLE MAYOR. I JUST WANT TO MAKE SURE THAT THE CONSENSUS IS FOR THE CITY COUNCIL TO ALLOW STAFF TO MOVE FORWARD WITH THE DESIGN UP TO A POINT THAT A DECISION ON THE SUSTAINABILITY, IS BROUGHT BACK TO THE CITY COUNCIL FOR THEIR DECISION. THANK YOU. I'M GOING TO START TO MY LEFT, COUNCILMEMBER PARKER. YES. ONE A SUSTAINABILITY. YES. AND YOU NEED THE INFORMATION. YOU NEED MORE INFORMATION. ONCE WE GET TO 60% BY 60% RIGHT BEFORE WE START. 60. YES, MA'AM. YES YES, YES, DOCTOR MARX, I CONCUR.

COUNCIL MEMBER CHISHOLM. YES AND MAYOR PRO TEM. YES. ALL RIGHT. THAT'S UNANIMOUS. THANK YOU. SO

[b. Presentation and discussion of updates on the Stormwater Utility Fee Study]

GOOD EVENING. COUNCIL. GOOD EVENING. COUNCIL. SO AS YOU KNOW, CITY OF DESOTO HAS A STORMWATER UTILITY FEE. THIS STORMWATER OR DRAINAGE UTILITY FEE IS BILLED OR CHARGE IN THE SAME UTILITY BILL THAT CITY SENT TO ALL THE RESIDENTS. AND BUSINESS EVERY MONTH. CITY'S CURRENT DRAINAGE UTILITY FEE IS BASED ON A FLAT RATE, WHICH IS, ONE FLAT RATE FOR ALL RESIDENTIAL PER METER PER MONTH. AND ANOTHER FLAT RATE FOR ALL COMMERCIAL PER METER PER MONTH, IRRESPECTIVE OF THEIR IMPACT TO THE CITY'S DRAINAGE SYSTEM. I MEAN, IRRESPECTIVE OF THE PROPERTY SIZE OR EXISTING IMPERVIOUS COVER. SO CITY HIRED A AN OUTSIDE EXPERT CONSULTANT, FREESE AND NICHOLS, TO UPDATE CITY'S EXISTING STORMWATER UTILITY FEE, THAT WILL, ADOPT, BASICALLY IMPLEMENT A FEE THAT WILL BE MORE EQUITABLE AS REQUIRED BY THE STATE OF TEXAS LOCAL GOVERNMENT CODE. OUR CONSULTANT HAS COMPLETED THEIR ANALYSIS, AND THEY WILL DO A PRESENTATION AND PROVIDE YOU AN UPDATE ON ALL THEIR FINDINGS AND THE OPTIONS, DIFFERENT OPTIONS.

SO WE HAVE OUR CONSULTANT, MR. TREY SHANKS FROM FREESE AND NICOLE HERE THIS EVENING TO

[01:50:06]

SO I'LL BRIEFLY GO THROUGH THE, THE SERVICES THEMSELVES. AS YOU CAN SEE, I WON'T READ EVERY LINE THERE. BUT YOU DO HAVE DEDICATED FULL TIME STAFF, FUNDED BY THE STORMWATER UTILITY, TO PAY FOR WATER QUALITY COMPLIANCE AND FLOODPLAIN ADMINISTRATION. THERE'S OPERATIONS AND MAINTENANCE ACTIVITIES, AS WELL, AND SOME SMALL PROJECT, ACTIVITIES THAT CAN BE DONE, THROUGH THE STORMWATER UTILITY FUNDS. SO FROM A STRUCTURE STANDPOINT, YOU SEE, YOU KNOW, YOU'VE GOT SOME DEDICATED STAFF THERE, ASSOCIATED EQUIPMENT. THAT EQUIPMENT OVER TIME NEEDS TO BE REPLACED. THERE'S SOME PLANNING SERVICES THAT I'LL TALK ABOUT HERE IN JUST A LITTLE BIT MORE, IN MORE DETAIL, REGARDING A STORMWATER MASTER PLAN THAT IDENTIFIES WHAT YOUR CAPITAL IMPROVEMENT NEEDS ARE. MS4 COMPLIANCE. THAT'S AN ONGOING COMPLIANCE REQUIREMENT FOR WATER, STORMWATER QUALITY, QUALITY. AND THEN POTENTIAL NEED FOR CAPITAL IMPROVEMENTS, WHETHER IT'S FLOOD PROTECTION, EROSION CONTROL, SAY, ALONG THE CREEKS, LOCAL DRAINAGE AND THE LIKE. SO YOUR CURRENT, YOU KNOW, BUDGET, FOR THIS YEAR IS, IS BROKEN DOWN THIS WAY. AND YOU SEE THAT THERE'S ABOUT $2.2 MILLION, OF BUDGETED, SERVICES. AND THEN BETWEEN STAFFING RELATED COSTS FOR THAT, THERE'S SOME BOND PAYMENTS THERE. SOME CIP, AND PLANS FOR THE MASTER DRAINAGE PLAN, BUT AGAIN, YOUR REVENUES ARE PROJECTED AT 1.58 MILLION. SO NEEDING TO DRAW DOWN THE FUND BALANCE TO BE ABLE TO MAKE THOSE ENDS MEET. SO IN FUTURE YEARS, IT'S ANTICIPATED THAT THERE WILL BE ADDITIONAL STAFFING NEEDS TO MEET THE, THE NEEDS OF THE STORMWATER MANAGEMENT PROGRAM. SO INCLUDING INSPECTORS, AND FIELD OPERATIONS SUPERVISOR AND A MAINTENANCE WORKER THAT'S STAGGERED IS PROPOSED TO BE STAGGERED OVER, NUMBER OF YEARS, FOR INCREMENTAL

[01:55:03]

IT'S NOT COMMON NOW, MOST ARE SHIFTING AWAY FROM IT BECAUSE OF THE EQUITABILITY ISSUE. I'M GOING TO TALK ABOUT THE IMPERVIOUS AREA BASIS. IN THE MIDDLE IN JUST A SECOND. BUT WHAT WE LOOK FOR IS TO BE MORE EQUITABLE, BUT TRY TO MAINTAIN THE REASON WATER METERS WERE PUT

[02:00:02]

EXCUSE ME. NOW AGAIN, THOSE ARE ALL STILL EQUITABLE. THEY'RE STILL TAKING THEIR AVERAGE IMPERVIOUS AREA FOR EACH ONE. THIS JUST REALLY GETS TO KIND OF A POLICY CONSIDERATION OF WHAT

[02:05:02]

THAT'S RIGHT. AND YOU KNOW, AND LIKE SHE WAS ASKING ABOUT THE 70 5:25 A.M. I THE 75 AND THAT.

YEAH. YOU KNOW, PERCENTAGE OF TIER ONE. AND THEN ALL OF A SUDDEN ALL THESE EXTRA DECIDED

[02:10:05]

THANK YOU. YOU CAN YOU CAN PROCEED. OKAY. OKAY. SO WE'LL GET TO THE RATES THEMSELVES. THE IN, EVERY CITY HAS A SLIGHTLY DIFFERENT APPROACH IN NORTH TEXAS AND REALLY THROUGHOUT TEXAS OF HOW THEY CALCULATE STORY UTILITY FEES. SO WE OFTEN DO IS WE SAY, IF YOU TOOK THIS HOUSE AND YOU STUCK IT IN EACH OF THESE CITIES, WHAT WOULD THEY PAY? SOME HAVE A FLAT RATE, SOME HAVE MULTIPLE TIERS, SOME BASE IT OFF OF IMPERVIOUS AR, SOME BASED OFF OF LOT SIZE. THERE'S A WHOLE VARIETY OF APPROACHES THAT ARE DONE, BUT YOU SEE WHERE DESOTO FALLS IN TO THAT IS YOU'RE REALLY KIND OF MIDDLE OF THE PACK, WITH YOUR, YOUR RATE RIGHT NOW, AND I THINK WHAT YOU'LL FIND IS REALLY GOING THROUGH THIS BUDGET CYCLE AS OTHER CITIES ARE RAISING THEIRS GOING INTO THE NEXT FISCAL YEAR, YOU'LL YOU'LL START TO SEE THAT IF YOU STAYED AT SIX, YOU'D BE DOWN TOWARDS THE BOTTOM, YOU KNOW, QUARTILE. SIMILAR WITH, COMMERCIAL, YOU SEE A PRETTY WIDE RANGE THERE. SOME CITIES, MOST ARE ON IMPERVIOUS AREA. THERE'S A FEW, A SELECT FEW THAT ARE FLAT RATE BASED RIGHT NOW, BUT MOST ARE SHIFTING, YOU KNOW, OFF OF THAT THERE'S VERY FEW LEFT THAT, ARE ON THAT. BUT YOU SEE WHERE YOUR RATE IS CURRENTLY ON THE FAR LEFT, AND YOU SEE WHERE, YOU KNOW, TYPICAL FAST FOOD RESTAURANT. IN DESOTO WOULD BE, AT THE, PROPOSED RATE. THIS ONE'S REALLY HARD TO READ. I DON'T BELABOR THIS ONE TOO MUCH, BUT, ESSENTIALLY, NO. ON THE LEFT THERE IS A TABLE OF A LOT OF CITIES AND WHAT THEIR, AVERAGE RESIDENTIAL STORMWATER FEE IS. OKAY, I CAN'T SPEAK TO THIS ONE TOO MUCH. THIS THIS ONE CAME FROM, ANOTHER ENTITY, AND ON THE RIGHT, YOU SEE WHAT THE EQUIVALENT RESIDENTIAL UNIT IS, FOR EACH CITY? NO. AGAIN, THAT THAT'S AN ARBITRARY NUMBER THAT, IT'S JUST A PER SQUARE FOOT BASIS. AND WHAT EACH CITY DECIDES, THEY WANT TO CALL THEIR URRU. OKAY. IT HAPPENS THAT FOR, DESOTO AT 3600, THAT HAPPENS TO BE ALMOST EXACTLY RIGHT AT THE MEDIAN, FOR, THESE CITIES. OKAY SO QUICKLY, AS I MENTIONED, THERE'S A STATE LAW IN TEXAS THAT SPECIFIC, TO STORMWATER UTILITIES, ON THE FAR LEFT ARE THE TYPES OF PROPERTIES THAT HAVE TO BE EXEMPTED. YOU DON'T HAVE A CHOICE, SO BY LAW, IF IT ISN'T DEVELOPED OR IT DOESN'T USE A CITY STORM SYSTEM, IF IT'S STILL UNDER CONSTRUCTION, IF IT'S COLLEGE OR UNIVERSITY OR IT'S STATE PROPERTY, IT CANNOT BE CHARGED. OKAY IN THE MIDDLE IN THE GREEN IS WHERE YOU, AS COUNCIL HAVE A POLICY CHOICE OF DO YOU WANT TO CHARGE OR NOT? OKAY. SO THOSE ARE ALL POLICY CONSIDERATIONS, YOU KNOW FOR, FOR COUNCIL ON ON THE RIGHT IS YOU SAW MY LAST ONE THERE. DIDN'T YOU. SEE THAT ONE'S ACTUALLY PRETTY NEW. THAT'S THE NEWEST OF THEM ALL, THE ON THE RIGHT IS, DIFFERENT TYPES OF, ENTITIES, INDIVIDUALS, BUSINESSES. AND THE LIKE THAT, THERE'S OFTEN A DESIRE TO EXEMPT, BUT THERE IS NOT A SPECIFIC, YOU KNOW, LEGAL, STATEMENT IN LOCAL GOVERNMENT CODE FIVE, FIVE TWO TO ALLOW FOR THAT. SO SO YOU SEE, FEDERAL PROPERTY BUSINESSES AND THE LIKE, ONE OF THOSE I DO WANT TO

[02:15:06]

OH, YEAH. 12. THIS ONE, YES, AND WHAT'S IN OUR DECK IS A LITTLE DIFFERENT. I DON'T KNOW IF THERE IS, IF THERE IS A, OUR DECK HAS, FOR THE CURRENT SERVICE LEVEL, A DIFFERENT NUMBER AT 15 1,503,000 AND THE, THE MAINTENANCE, AT 700,000. SO I IT'S ABOUT THE MASTER PLAN. SO AND. YEAH, BACK SO BACK AT AT AT 12. YEAH. AND I'M EXPLAINING OKAY, THIS IS THE SOURCE OF WHY THERE'S A DIFFERENCE, ON, I THINK THERE WAS A TYPO ON THE, DECK THAT YOU'VE GOT, IF YOU LOOK AT THE FY 24, 25, THE PROFESSIONAL SERVICES, THAT'S THE MASTER PLAN. AND MS4 SERVICES. SO AND THAT WASN'T REPRESENTED. IN THE SLIDE DECK, I THINK THAT WAS PROBABLY SENT TO YOU. SO THAT WAS CORRECTED FOR THIS PRESENTATION. OKAY GREAT. THANK YOU. SO YOUR PRESENTATION IS CORRECT. OURS IS INCORRECT. YES, SIR. GREAT. THE SECOND QUESTION THAT I HAVE IS THAT WHEN. SO TO SUM UP WHAT YOU'VE SAID, WE'RE CURRENTLY RUNNING IN A DEFICIT OF APPROXIMATELY 600,000.

ANNUALLY, RIGHT NOW. AND UNLESS WE DO SOMETHING, WE'RE GOING TO BE RUNNING IN THOSE DEBTS OR, AND WE DO WE KNOW WHAT THE 700,000 SEE, WHAT THE CIP CURRENT. I KNOW THE CIP CURRENTLY IS AT 700,000. DO WE KNOW WHAT THAT ENCOMPASS? WHAT KIND OF WORK THAT ENCOMPASS WHAT WAS WHAT THAT IN WHAT TYPE OF WORK IT ENVISIONED US DOING? YES, SIR. SO OUR CURRENT REVENUE IS 1.6 MILLION ANNUALLY. SO THE 700,000 THAT WE INDICATED THERE IS CAN BE MAXIMUM AVAILABLE FROM THIS FUND TO USE ANY KIND OF DRAINAGE CIP PROJECTS THAT CAN BE A STREAM BANK EROSION MITIGATION OR DENIS PROBLEM ANYWHERE IN THE CITY, LIKE A NEIGHBORHOOD OR SUBDIVISION

[02:20:05]

GOING BACK TO THE QUESTION ABOUT YOU KNOW, THE PERMITTING FOR A POOL AND THE LIKE, THEN THAT NEW INFORMATION, YOU'D WANT THAT AS PART OF YOUR PROCESS TO GET THAT INFORMATION. OKAY, SO, SO YOU BASE THAT, YOU BASE IT OFF OF AREA PHOTOS. YES. SO THE SIZE OF DRIVEWAYS AND THINGS LIKE THAT, INCLUDING, OKAY, INCLUDING THE HOMES AND THEN, AND SO I GUESS STAFF, YOU'RE SAYING YOU WOULD COME BACK WITH A POLICY THAT WOULD FOR ANYONE WHO. SO THINKING ABOUT HAMPTON ROAD AND

[02:25:03]

AT THAT TIME, WE WERE TOLD 250,000. SO 250,000 WAS PUT IN FOR THE DRAINAGE MASTER PLAN, AND WE HAD 50,000 FOR ANOTHER PROJECT. NOW THAT WE WENT THROUGH THE RFP PROCESS, SELECTED A FIRM AND STARTED NEGOTIATING, THAT'S WHEN WE ACTUALLY WE GOT TOLD TO DO WHAT THEY FORECAST. IT WAS GOING TO BE 700,000, WHICH WE KNEW WAS EXTREME. AGAIN, AFTER WE GOT THAT, THEN WE STARTED NEGOTIATING, GOT THIS SCOPE OF WORK TO TRY TO BRING IT DOWN. SO WE'RE FORECASTING THAT WE'LL BE ABLE TO GET IT DOWN TO ABOUT 500,000. SO THAT'S WHY WE'RE SHOWING IN THE UPCOMING BUDGET FOR THIS PROJECT. ONLY THE 500,000. SPEAKING ON FUND 522 AND 528, YOU'LL HAVE THE FUND BALANCES CARRIED OVER THE PROJECTED REVENUE AND EXPENDITURES. WHEN WE STEP INTO THAT NEXT YEAR, WE ARE SUPPOSED TO SHOW IN THAT NEXT YEAR WHAT THAT FUNDING IS WE'RE GOING TO BE SPENDING. SO THAT'S WHY WE'RE SHOWING THE 500,000 IN THE UPCOMING BUDGET, BECAUSE THAT'S WHAT WE PLAN ON GETTING IT DOWN TO. OKAY, I APPRECIATE THAT. AND THEN I THINK MY VERY LAST QUESTION AND THANK YOU, MADAM MAYOR, MY VERY, VERY LAST QUESTION, WAS RELATED TO, JUST MAYBE POLICY. IF WE CAN THINK ABOUT POLICIES, FOR, TOOLS AND THE TOOL CHEST BECAUSE, I MEAN, THIS IS A HUGE JUMP FOR OUR COMMERCIAL PROPERTIES AND, YOU KNOW, JUST THINKING ABOUT ECONOMIC DEVELOPMENT. AND THEN AS WE TRY TO ATTRACT, YOU KNOW, FOLKS IN NOT ANYTHING INDEFINITELY, BUT, YOU KNOW, JUST MAYBE SOMETHING IN THE TOOL CASE. OKAY. THANK YOU. THANK YOU, THANK YOU, MR. SHANKS, FOR ENTERTAINING OUR QUESTIONS. I HAVE, WELL, SOME OF THE SOME OF MY QUESTIONS WERE ANSWERED IN TERMS OF DETERMINING THE TIERS THAT THE RESIDENTS. SO COMMERCIAL AND RESIDENTIAL, HAVE ALREADY BEEN DETERMINED IN TERMS OF WHAT TIER THEY WILL FALL INTO, AND SO SHOULD THIS. I GUESS IT SHOULD THIS PROPOSAL BE APPROVED AND WE SWITCH TO THIS METHOD, YOU'VE KIND OF GIVEN CAN WE GO BACK TO THAT TIMELINE? YOU'VE KIND OF GIVEN AN INDICATION OF WHAT THE TIMELINE WOULD LOOK LIKE IN TERMS OF WHEN PEOPLE WOULD ACTUALLY SEE A CHANGE ON THEIR BILL. I SUPPOSE, IS JANUARY 1ST OF 2025? RIGHT, WHAT DOES HAS THERE HAS THERE BEEN ANY DISCUSSION ON EDUCATION OTHER THAN OUTSIDE OF A PUBLIC HEARING? RIGHT. RESIDENTS CAN OBVIOUSLY COME AND HEAR, BUT THAT'S NOT REALLY A CHANCE FOR THEM TO ENGAGE, AS THEY WOULD PROBABLY WANT TO BE WANT TO DO, CONSIDERING THE POSSIBLE IMPACT, THAT THIS CAN HAVE ON THEIR BILLS, EVEN WITH OUR COMMERCIAL, OUR COMMERCIAL RESIDENTS, IF YOU WILL, LOOKING AT OR HAS THERE BEEN TALKS ABOUT WAYS TO REALLY EDUCATE THEM ON THIS SYSTEM BECAUSE IT'S NOT VERY INTUITIVE WHEN YOU THINK, AND I KNOW FOR US, YOU KNOW, IT SOMETIMES TAKES

[02:30:03]

SO WHAT HAS BEEN OR HAS THERE BEEN CONVERSATION ABOUT EDUCATING THE PUBLIC? YEAH PART OF PART OF WHAT WE'RE CHARGED WITH IS TO PROVIDE, SOME WHAT WE CALL PUBLIC EDUCATION CONTENT, THAT CAN BE USED BY THE CITY, WHETHER IT'S ON SOCIAL MEDIA, ON THEIR WEBSITE AND UTILITY BILLING, MAILERS AND THE LIKE, AND THEN LIKE YOU SAID, OTHERWISE, YOU KNOW, YOU KNOW, PUBLIC, YOU KNOW, COUNCIL WORK SESSIONS, THE PUBLIC HEARING ITSELF LIKE SOME TIMES IT'S FOUND THAT DOING YOU KNOW, WHAT WE CALL A TOWN HALL MEETING IS HELPFUL, YOU KNOW, AND THAT THAT COULD ALWAYS BE DONE IF Y'ALL CHOSE TO ADD THAT AS WELL. CERTAINLY. I WOULD DEFINITELY LIKE TO SEE MORE, FACE TIME IN TERMS OF ENGAGEMENT, BECAUSE A LOT OF PEOPLE GET THEIR BILLS ONLINE AND DON'T EVEN GET OUR WATER BILLS AND THINGS OF THAT NATURE, AND THEN OTHER PEOPLE DO GET THEIR WATER BILLS AND THEY ABSOLUTELY DON'T EVEN READ THAT. SO HAVING THOSE AND THIS MAY BE AN OPPORTUNITY COUNCIL AS WELL, FOR US TO HAVE SOME OF OUR COMMUNITY CONVERSATIONS, TO DISCUSS THIS WITH OUR RESIDENTS. I KNOW THAT A LOT OF TIMES COUNCIL HAS MORE OF THAT CONNECTION WITH THE COMMUNITY, AS THE ELECTED OFFICIALS, AND SO THIS MAY BE AN OPPORTUNITY FOR US TO PARTNER WITH STAFF IN TERMS OF MAKING SURE THAT WE ARE GETTING THE GETTING THE INFORMATION OUT AND ALLOWING A SPACE AND A CONTAINER TO FOR RESIDENTS TO BE ABLE TO ASK QUESTIONS ABOUT AND, AND GET CLARIFICATION ON EXACTLY WHAT WHAT THE CHANGE IS. OKAY. ALL RIGHT. THANK YOU, COUNCIL, AT THIS TIME, I SEE NO MORE LIGHTS. SO, MR. GODFREY. YES, PLEASE.

YOU HAVE OUR FINAL COMMENTS. THANK YOU. MAYOR, AS YOUR CITY MANAGER, I'M GOING TO BRING YOU SOME FACTS AND SOME CAUTIONS. IF YOU WILL, ON ON SOME OF THAT STUFF. AND I DID HAVE A THANK YOU. OUR CONSULTANT DID A GREAT JOB AS AS WELL AS THE STAFF. SO, IN THE MODEL, IN ONE OF THE SLIDES, IT SHOWS THE EQUIPMENT, COST AND ALSO THE MAINTENANCE, IN 2028, 29, WE WILL HAVE TO DO EQUIPMENT REPLACEMENT. SO THAT DIDN'T EVEN INCLUDE THE MODEL FOR LOOKING AT A TEN YEAR PROJECTIONS. THAT'S REALLY IMPORTANT FOR US TO LOOK AT, UPDATING AND UNDERSTAND THAT WE NEED TO UPDATE THE STORMWATER FEE EVERY 2 OR 3 YEARS AND HAVE SOME ANNUAL ESCALATORS IN THERE TO MAKE SURE THAT WE ARE IN TUNE WITH THE REST, YOU KNOW, WITH THE REST OF THE COUNTRY, WITH THE REST OF THE STATE AND SO ON. WHAT WHAT OUR ENGINEERS TALKED ABOUT IS CIP PROJECTS, AND I WANT TO CAUTION US TO NOT USE THAT WORD. IT'S ACTUALLY MAINTENANCE PROJECTS. IT WILL NOT TOUCH ANY OF OUR CIP PROJECTS. SO WHATEVER THE STORMWATER FEE WILL, WILL ONLY DO IS ABOUT MAINTENANCE PROJECTS IN THE $100,000 OR LESS CIP PROJECTS ARE SIGNIFICANT STORMWATER PROJECTS THAT COST IN EXCESS OF $1 MILLION. SO THIS FEE IS NOT GOING TO BE ABLE TO COLLECT ANYTHING FOR US TO DO. OUR CIP PROJECTS UNLESS UNLESS WE RAISE THAT FEE AND START BONDING AGAINST THAT FEE SO WE CAN CREATE THE FUND THAT WE WILL NEED FOR OUR CIP, MAINTENANCE ALONE IS $5.6 MILLION. THAT IS PROJECTED WITH, WITH THE TEAM AS, AS YOU SAW IN THE MAP. SO CIP IS ANOTHER $75 MILLION PROJECTED. WE'RE DOING OUR STORMWATER MASTER PLAN THAT'S GOING TO IDENTIFY THE PROJECTS. OUR CONSULTANT WAS GOING TO LOOK AT A 20 YEAR PROJECTION. I SAID, NO, IT MAKES NO SENSE. LET'S FOCUS ON THE TOP FIVE YEARS. SO WE DON'T KNOW WHAT THAT COST YET IS. SO WE'RE GOING TO COME TO YOU WITH THAT COST, WE HAVE, ON YOU'VE MENTIONED MAYOR ON THE COMMERCIAL AND YOU'VE MENTIONED COUNCIL MEMBER ON THE ALSO COMMERCIAL ON ESCALATORS, YOU KNOW, A COMMERCIAL THAT PAYS SIX BUCKS RIGHT NOW OR $24 RIGHT NOW. THEY'RE GOING TO SEE A MAJOR HIKE TO $300 A MONTH, SOMEHOW WE NEED TO FIGURE OUT HOW TO DO AN ESCALATOR FOR THEM.

SOMETHING THAT COULD BE TIERED OVER A TWO YEAR PERIOD OR A YEAR PERIOD WITH SOME WITH SOME LEVERAGE TO, TO ALLOW THEM TO ADJUST TO IT. SO SENIOR DISCOUNT, I KNOW THAT WAS MENTIONED TO IT. WE HAVE TO CHARGE THE FULL FEE. AND THEN WHAT WE CAN DO IS WE CAN GIVE THE SENIORS A DISCOUNT EQUIVALENT TO WHAT THEY'RE GETTING RIGHT NOW. SO THERE'S WAYS TO DO IT. THERE'S A LOT OF WAYS TO BE ABLE TO DO THAT. AND SO, THESE ARE SOME OF THE THINGS THAT WE NEED THAT WE NEED TO, TO TIGHTEN UP. SO IT'S NOT I WANT TO AGAIN, I WANT TO CAUTION US THAT THIS IS THIS FEE IS NOT GOING TO GET US TO THE CIP PROJECTS THAT WE NEED TO DO.

[02:35:05]