3. Discuss and consider FY 2013 submitted budget, as amended, by the DeSoto Chamber of Commerce working as Convention and Visitors' Bureau.

Click Here to View FY2013 Convention and Visitors Bureau Budget

Councilmember Lockhart arrived at 5:17 p.m.

Cammy Jackson, President of the DeSoto Chamber of Commerce, reviewed the amended budget.

Council discussion regarding function of the Chamber as the Convention and Visitors Bureau, functions of the marketing position, communication between the Chamber and the Council, and Chamber financial reporting.

Motion to accept amended budget as presented. Moved by Councilmember Zander, seconded by Councilmember Ledbetter.

Vote to accept amended budget as presented. (Declined)

Motion by Mayor Pro Tem Valentine with second by Councilmember McCowan to accept amended budget as submitted with the exception of $65,000 for branding and professional training.

Additional Council discussion regarding marketing functions and how those would be split between the Chamber as CVB and the City and how the deleted funds would be allocated.

Ms. Valentine retracted her original motion.

Motion to not include in the CVB budget items #6008 at $45,000, #6006 at $15,000, #6041 at $2,500, and #6042 at $2,500 for a total budget in the amount of $125,780 and the remaining $65,000 will be returned to the Hotel Occupancy Fund. Moved by Mayor Pro Tem Valentine, seconded by Councilmember McCowan.

Vote to not include in the CVB budget items #6008 at $45,000, #6006 at $15,000, #6041 at $2,500, and #6042 at $2,500 for a total budget in the amount of $125,780 and the remaining $65,000 will be returned to the Hotel Occupancy Fund. (Approved)

4. Discuss and consider a request for reallocation of budget funds from the Chamber of Commerce.

Eve Williams, Chairperson of the DeSoto Chamber of Commerce, presented information regarding DeSoto Soljazz Festival. The Chamber is requesting that $50,730 be reallocated to pay vendors.

Council discussion regarding terms of contract between the Chamber and Gemstone Management, clarification of vendor vetting, mismanagement of contract and event, potential attorney costs, clarification that money had already been allotted to Chamber and not requesting additional funds, and a potential precedent might be set for the future.

Motion to approve Chamber's request for the reallocation of $50,730. Moved by Mayor Pro Tem Valentine, seconded by Councilmember Ledbetter.

Vote to approve Chamber's request for the reallocation of $50,730. (Approved)

5. Consider approval of a $10,000 grant for Texas Tournament Summer World Series from the Hotel/Motel Tax Fund.

Due to time constraints, this issue will be rescheduled for the September 4, 2012 meeting.

Mayor Sherman adjourned the Work Session at 6:57 p.m.

B. REGULAR SESSION - CALL TO ORDER

Roll Call: 7 members present, 0 members absent, 0 members excused.

Mayor Sherman called the meeting to order at 7:10 p.m.

1. Invocation by: Josef Rasheed, Crossroads Covenant Church.

2. Pledge of Allegiance led by Councilmember Sandy Respess.

3. Ambassador: Noe Pedraza, Public Utilities.

Noe Pedraza began his employment with the City of DeSoto as a Service Provider in the Public Utilities Water/Wastewater Department in July 2007. He was born in Monterrey, Mexico and moved to McAllen, Texas in 1971. He attended McAllen High School, graduating in 1981. He attended Pan American College for 1 year in Edinburg, Texas.

Noe currently resides in Dallas with his 2 dogs, Cricket and Buddy.

Little known fact: Once a month he volunteers at the Charter Nursing Home in Mesquite giving haircuts.

C. PRESENTATIONS

1. Presentation by the DeSoto Chamber of Commerce of Convention and Visitors' Bureau 2nd Quarter Update.

Click Here to View Chamber presentation of Convention and Vistors Bureau 2nd Quarter Update

Ms. Hallmark read the agenda item and introduced Cammy Jackson, President of the DeSoto Chamber of Commerce, who presented the report. Eve Williams, DeSoto Chamber of Commerce Chairperson, presented the financial report.

Council discussion regarding clarification of the Hotel Occupancy tax rate, CVB publication distribution, impact of Soljazz Fest advertising, current hotel occupancy and average daily rate, hotel subsidy allocation, an end of year financial audit, and funds allocated for the visitdesototexas website. (Editor's Note: SR - clarification of HOT fund rate

DV - how is the publication distributed

SR - advertising for SolJazz - any idea of the impact of the advertising that event had on the hotels
CAMMY - no clear idea. Passkey was not up and running at the time. Hotels have commented that they had business from the event
SR - tool in place now

JZ - what is the hotel occupancy now
CAMMY - averages 80%, but the average daily rate is lower than they would like

CS - do you give a subsidy to the hotels
CAMMY - not in our budget this year

SR - at end of July, did you have AR and AP?
EVE - no
SR - need a balance sheet
EVE - a balance sheet only shows
SR -

CM - when anticipate the financial records could be available for a 2012 audit
EVE - within ?? days of the end of fiscal year

SR - you have less than 150 transactions, so shouldn’t have much to audit -- ought to have a thorough and complete audit within 45 days of end of

SR - when subsidy given, has it been event driven
CAMMY - event specific with documentation
SR - have you measured effect of subsidy?

CS - $1500 for website
CAMMY - that was for the template for the visitdesototexas.com and are currently working on content

)

2. Presentation of the DeSoto Economic Development Corporation FY 2011-2012 Third Quarter Report.

Click Here to View FY 2011-2012 DEDC Third Quarter Report

Ms. Hallmark read the agenda item and introduced Scott Fleming, CEO of the DEDC, who presented the report.

Council discussion regarding EB-5 and clarification of the process, list of new businesses and potential impact on tax base, and clarification of the revolving loan program process.

3. Presentation of the July 2012 Financial Report and 3rd Quarter Investment Report.

Click Here to View July 2012 Financial Report and 3rd Quarter Investment Report

Ms. Hallmark read the agenda item and introduced Tracy Cormier, Accounting Manager, who presented the financial report and Edena Atmore, Managing Director of Finance, presented the investment report.

Council discussion regarding investment advisors.

4. Presentation of the Distinguished Budget Presentation Award from the Government Finance Officers Association (GFOA).

Ms. Hallmark read the agenda item and introduced Mayor Sherman who provided background and presented the award to Ms. Atmore.

D. CONSENT AGENDA

1. Approval of City Council Minutes

a. Regular Meeting - 07-17-12

Click Here to View 2012-07-17 City Council Minutes

b. Special Meeting - N/A

2. Acceptance of Board and Commission Minutes

a. Arts Commission - 06-04-12

Click Here to View 2012-06-04 Arts Commission Meeting Minutes

b. Building and Standards Commission - N/A

c. Civil Service Commission -N/A

d. DeSoto Economic Development -06-11-12

Click Here to View 2012-06-11 DEDC Meeting Minutes

e. DeSoto, Texas Historical Foundation - 06-28-12

Click Here to View 2012-06-28 Historical Foundation Meeting Minutes

f. Keep DeSoto Beautiful - N/A

g. Library Advisory Board - 06-07-12, 07-05-12

Click Here to View 2012-06-07 Library Board Meeting Minutes

Click Here to View 2012-07-05 Library Board Meeting Minutes

h. Park Development Corporation - N/A

i. Planning and Zoning - N/A

j. Zoning Board of Adjustment - N/A

3. Other Items

a. Consider a Resolution confirming the appointment of Jerry Smith as Interim Department Head and Fire Chief for the DeSoto Fire Department.

Click Here to View D.3.a. Management Report

Ms. Hallmark listed the items submitted for consideration.

Motion to approve Consent Agenda as submitted and Resolution #12-18. Moved by Councilmember Respess, seconded by Councilmember McCowan.

Vote to approve Consent Agenda as submitted and Resolution #12-18. (Approved)

E. PUBLIC HEARINGS

F. REGULAR AGENDA - New Business

G. REGULAR AGENDA - Old Business

K.EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION

Aug 21, 2012 City Council Meeting 2012-08-21

Full agenda
Share this video

A. WORK SESSION (BEGINS AT 5 PM)

Roll Call: 6 members present, 1 members absent, 0 members excused.

Mayor Sherman called the Work Session to order at 5:03 p.m. and provided an update on the West Nile Virus and the spraying program.

1. Review of Master Agenda by City Manager.

Tarron Richardson, City Manager, reviewed upcoming items on the Master Agenda.

2. Discussion of Regular Agenda items.

3. Discuss and consider FY 2013 submitted budget, as amended, by the DeSoto Chamber of Commerce working as Convention and Visitors' Bureau.

Click Here to View FY2013 Convention and Visitors Bureau Budget

Motion to accept amended budget as presented. Moved by Councilmember Zander, seconded by Councilmember Ledbetter.

Vote to accept amended budget as presented. (Declined)

4. Discuss and consider a request for reallocation of budget funds from the Chamber of Commerce.

Motion to approve Chamber's request for the reallocation of $50,730. Moved by Mayor Pro Tem Valentine, seconded by Councilmember Ledbetter.

Vote to approve Chamber's request for the reallocation of $50,730. (Approved)

5. Consider approval of a $10,000 grant for Texas Tournament Summer World Series from the Hotel/Motel Tax Fund.

Due to time constraints, this issue will be rescheduled for the September 4, 2012 meeting.

Mayor Sherman adjourned the Work Session at 6:57 p.m.

B. REGULAR SESSION - CALL TO ORDER

Roll Call: 7 members present, 0 members absent, 0 members excused.

Mayor Sherman called the meeting to order at 7:10 p.m.

1. Invocation by: Josef Rasheed, Crossroads Covenant Church.

2. Pledge of Allegiance led by Councilmember Sandy Respess.

3. Ambassador: Noe Pedraza, Public Utilities.

Noe currently resides in Dallas with his 2 dogs, Cricket and Buddy.

Little known fact: Once a month he volunteers at the Charter Nursing Home in Mesquite giving haircuts.

C. PRESENTATIONS

1. Presentation by the DeSoto Chamber of Commerce of Convention and Visitors' Bureau 2nd Quarter Update.

Click Here to View Chamber presentation of Convention and Vistors Bureau 2nd Quarter Update

2. Presentation of the DeSoto Economic Development Corporation FY 2011-2012 Third Quarter Report.

Click Here to View FY 2011-2012 DEDC Third Quarter Report

3. Presentation of the July 2012 Financial Report and 3rd Quarter Investment Report.

Click Here to View July 2012 Financial Report and 3rd Quarter Investment Report

4. Presentation of the Distinguished Budget Presentation Award from the Government Finance Officers Association (GFOA).

Ms. Hallmark read the agenda item and introduced Mayor Sherman who provided background and presented the award to Ms. Atmore.

D. CONSENT AGENDA

1. Approval of City Council Minutes

a. Regular Meeting - 07-17-12

Click Here to View 2012-07-17 City Council Minutes

b. Special Meeting - N/A

2. Acceptance of Board and Commission Minutes

a. Arts Commission - 06-04-12

Click Here to View 2012-06-04 Arts Commission Meeting Minutes

b. Building and Standards Commission - N/A

c. Civil Service Commission -N/A

d. DeSoto Economic Development -06-11-12

Click Here to View 2012-06-11 DEDC Meeting Minutes

e. DeSoto, Texas Historical Foundation - 06-28-12

Click Here to View 2012-06-28 Historical Foundation Meeting Minutes

f. Keep DeSoto Beautiful - N/A

g. Library Advisory Board - 06-07-12, 07-05-12

Click Here to View 2012-06-07 Library Board Meeting Minutes

Click Here to View 2012-07-05 Library Board Meeting Minutes

h. Park Development Corporation - N/A

i. Planning and Zoning - N/A

j. Zoning Board of Adjustment - N/A

3. Other Items

a. Consider a Resolution confirming the appointment of Jerry Smith as Interim Department Head and Fire Chief for the DeSoto Fire Department.

Click Here to View D.3.a. Management Report

Ms. Hallmark listed the items submitted for consideration.

Motion to approve Consent Agenda as submitted and Resolution #12-18. Moved by Councilmember Respess, seconded by Councilmember McCowan.

Vote to approve Consent Agenda as submitted and Resolution #12-18. (Approved)

E. PUBLIC HEARINGS

F. REGULAR AGENDA - New Business

G. REGULAR AGENDA - Old Business

H. CITIZEN APPEARANCES

Meredith Hicks, 1801 N. Hampton Road, #365, DeSoto; of Gemstone Management, spoke regarding the DeSoto SolJazz Festival.

I. ITEMS OF COMMUNITY INTEREST

J. ADJOURNMENT OF REGULAR SESSION

Mayor Sherman adjourned the meeting at 8:38 p.m.

Aug 21, 2012 City Council Meeting 2012-08-21

Link

Social

Embed

Download

Download Selected Item