Jack Thompson, Building Official, provided an overview of a proposed apartment maintenance program.

Council discussion regarding operating costs, properties that would be included, and what is included in the inspection process - its follow up and possible citations.

4. Councilmember Place 5 updates for Audit Finance Committee, Building and Standards Commission, Library Advisory Board, and NCTCOG Emergency Preparedness Committee.

Councilmember Respess provided updates.

Mayor Sherman adjourned the Work Session at 6:50 p.m.

B. REGULAR SESSION - CALL TO ORDER

Roll call (6 Present, 1 Absent, 0 Excused)

Mayor Sherman called the meeting to order at 7:05 p.m.

1. Invocation by: Josef Rasheed, Crossroads Covenant Church. In Pastor Rasheed's absence, Mayor Sherman provided the invocation.

2. Pledge of Allegiance led by Councilmember Deshaundra Lockhart

3. Ambassador: Finance Department

Alphonso Warfield works in the Finance Department as the Staff Assistant and is currently working as the Interim Purchasing Manager. He has served as a Captain in the United States Army Reserves and he is currently attending the University of North Texas and he plans to graduate in May 2013 with Education of Doctors Degree (Ed.D) in Education with a minor in Public Administration.

In his spare time, he enjoys traveling and spending time with his family.

C. PRESENTATIONS

1. Presentation of February 2012 Financial Report.

Click Here to View February 2012 Financial Report

Ms. Hallmark read the agenda item and introduced Edena Atmore, Managing Director of Finance, who presented the report.

D. CONSENT AGENDA

1. Approval of City Council Minutes

a. Regular Meeting - 03-06-12

Click Here to View 2012-03-06 City Council Minutes

b. Special Meeting - N/A

2. Acceptance of Board and Commission Minutes

a. Arts Commission - 02-06-12

Click Here to View 2012-02-06 Arts Commission Minutes

b. Building and Standards Commission - N/A

c. Civil Service Commission - N/A

d. DeSoto Economic Development - N/A

e. DeSoto, Texas Historical Foundation - 01-10-12

Click Here to View 2012-01-10 Historical Foundation Meeting Minutes

f. Keep DeSoto Beautiful - N/A

g. Library Advisory Board - N/A

h. Park Development Corporation - N/A

i. Planning and Zoning - N/A

j. Zoning Board of Adjustment - N/A

Ms. Hallmark listed the items submitted for Council's consideration.

Motion to approve the Consent Agenda as presented. Moved by Councilmember Respess, seconded by Councilmember Edgin.

Vote to approve the Consent Agenda as presented. (Approved)

E. PUBLIC HEARINGS

1. Consider Zoning Case 1233-12, an amendment to Planned Development 9 to remove the existing restriction for hours of operation of 7:00 am to 7:00 pm, from Lot 2, Block G, the offices of Thorntree, Phase 1; located to the west of Westmoreland Road and approximately 2,100 feet north of Wintergreen Road; Applicant: Jamie Creager; Owner: Dilce Garcia Langston; and adopting Ordinance.

Click Here to View E.1. Management Report

Ms. Hallmark announced that this item had been withdrawn by the applicant.

F. REGULAR AGENDA - New Business

1. Consider a construction contract with H&H Electrical Contractors, Inc., for a total budget amount of $249,468 for the Bolton Boone Pump Station Emergency Generator Project.

Click Here to View F.1. Management Report

Ms. Hallmark read the agenda item and introduced Crystal Owens, City Engineer, who presented the staff report.

Council discussion regarding the size, specifications, and security of the generator. (Editor's Note: SR - how big is generator
CO - will get the specs from consultant
SR diesel, gas, natural gas
CO - unsure - will get the info
SR - controls that will start if original fails -- these are really hot commodities to steal - how will it be protected
CO - enclosure will be part of a deterrent - noise reduction wall and will have security measures
SR - urge alarm monitoring
CO will check into it and let you know what they recommend )

Motion to approve and authorize the Mayor to execute a construction contract with H&H Electrical Contractors, Inc. in the amount as shown above for a total project budget of $249,468 for the Bolton Boone Emergency Generator Project. Moved by Councilmember Respess, seconded by Councilmember Ledbetter.

Vote to approve and authorize the Mayor to execute a construction contract with H&H Electrical Contractors, Inc. in the amount as shown above for a total project budget of $249,468 for the Bolton Boone Emergency Generator Project. (Approved)

2. Consider a construction contract with A&M Construction & Utilities for a total budget amount of $358,723.25 for the Bolton Boone Medical District Second Feeder Project.

Click Here to View F.2. Management Report

Ms. Hallmark read the agenda item and introduced Crystal Owens, City Engineer, who presented the staff report.

Council discussion regarding the materials and age of the current lines and length of project. (Editor's Note: JE existing is cast iron - what is new
CO PVC
JE - provides redundancy
CO both lines working at the same time -- 2 ten inch lines
PL - what is length of project
CO - 160 days, but will confirm
PL - narrow road
CO line on the west side in ROW
DL when will begin
CO within 30 days
JE
SR how long has existing line been in place
CO 30-40 years
SR - took low bid - are you familiar with A&M?
CO did the last drainage product

CS change to PVC - what is life expectancy
CO - )

Motion to approve and authorize the Mayor to execute a construction contract with A&M Construction & Utilities, Inc. for a total project budget of $358,723.25 for the Bolton Boone Medical District Second Feeder Project. Moved by Councilmember Zander, seconded by Councilmember Edgin.

Vote to approve and authorize the Mayor to execute a construction contract with A&M Construction & Utilities, Inc. for a total project budget of $358,723.25 for the Bolton Boone Medical District Second Feeder Project. (Approved)

3. Consider the purchase of a Tower Gateway Base Station from Aqua Metric Sales Company.

Click Here to View F.3. Management Report

Ms. Hallmark read the agenda item and introduced Isom Cameron, Managing Director of Public Utilities, who presented the staff report.

Council discussion regarding the meter replacement process and the timeline for all meters to be online. (Editor's Note: JE this is first of ten step process - total will take ten years
IC all meter replacement takes ten years - this system already in place
JE that will adequately service total number of rooftops in city
IC yes

SR 5600 meters
IC 16,000 meters in the city
SR of 16,000 how many are electronic capable
IC 1300
SR other than 1300 reading manually
IC yes
SR - what is rate at which meters replaced
IC 1600 per year
SR all meters replaced will be electronic
IC yes
SR new system will see whole city, but only read 1300 meters

JE human could read 400 meters per day - 1300 meters read in less than a minute
IC correct

SR savings that worked out - assuming that all meters replaced or result of first year
IC this is an annual beneift

DL when will new unit be installed
IC as soon as we get the approval -- has to be permanently installed - concrete base, hard wired -- approx 30 days
DL anything else that is needed to support this station
IC a DSL line - this is a one time expense -- everything else in place to operate system
DL - how do you select the homes that will be read
IC age of the meter - 10-12 years replaced

CS commend you on this cost benefit analysis - very comprehensive

SR do present value analysis )

Motion to approve the purchase of the Tower Gateway Base Station, in the amount of $88,000, from Aqua Metric Sales Company. Moved by Councilmember Lockhart, seconded by Councilmember Edgin.

Vote to approve the purchase of the Tower Gateway Base Station, in the amount of $88,000, from Aqua Metric Sales Company. (Approved)

G. REGULAR AGENDA - Old Business

H. CITIZEN APPEARANCES

I. ITEMS OF COMMUNITY INTEREST

Councilmember Edgin announced the Focus Daily News Readers’ Choice Awards, to take place on Saturday, March 24th.
He also announced the public grand opening for Nance Farm on April 28th.

Councilmember Zander announced the upcoming DeSoto Dining and Dialogue event to be held on May 5, 2012. For more information, visit www.desotodd.org.
He also announced the upcoming public meeting to discuss mixed use zoning on Thursday, March 29th at 7 p.m. in the Council Chambers.
He also commended the Frost Farms Homeowners’ Association for their new entry along Cockrell Hill Road.
He also commended the DeSoto Arts Commission for the sold out performance of the Dallas Black Dance Theatre.
He also announced the 1st Annual CERT award banquet on April 28th.

Councilmember Respess announced "DeSoto Reads" on April 5th, sponsored by the DeSoto Public Library and the Library Advisory Board. Volunteers may contact the Library for further information.

Councilmember Lockhart announced the Literary Cafe on Friday, March 23rd in the Bluebonnet Rooms from 7 - 10 p.m. Authors will be in attendance - promoting literacy and local authors.
She also announced the African American Repertory Theatre production of "Jar the Floor", March 23 - April 15. Tickets are $15 - $20. For more information, call 972-230-9648.

Councilmember Ledbetter announced the Easter Egg Hunt on Saturday, March 31st beginning at 8 a.m. at the DeSoto Town Center Plaza. For more information, contact 972-230-9651.

Mayor Sherman announced that DeSoto will become a Tier 2 Economic Development City in the Texas One organization. He announced that he and Dr. Richardson will be going to Austin on Tuesday, March 27th to finalize the details. (Editor's Note: JE - Readers Choice Awards

JZ 5/512 DeSoto Dining and Dialogue
public meeting Thursday, March 29th 7 p.m. Council Chambers re: mixed use zoning
commended Frost Farms for their new entry along Cockrell Hill Road
commend Arts Commission - Dallas Black Dance Theatre sold out performance at the Corner Theatre

SR April 5th - DeSoto Reads in conjunction with the DeSoto Public Library and the Library Advisory Board

DL Friday 3/23 Literary Cafe - Bluebonnet Rooms 7-10 p.m. authors in attendance; promoting literacy and local authors
AART presenting "???" March 24 - 4/15 at the Corner Theatre - $15-$20

PL 3/31 8 a.m. Easter Egg Hunt - DeSoto Town Center Plaza 972-230-9651

JE 4/28 open house to tour Nance Farm
JZ CERT 1st annual award banquet 4/28

CS - DeSoto will become a Tier 2 Economic Development City in the Texas One organization - will be going to Austin Tuesday, March 27th. Only two other cities in Texas Frisco & ??
)

J. ADJOURNMENT OF REGULAR SESSION

Mayor Sherman adjourned the meeting at 7:56 p.m.

K. EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION

1. Pursuant to Section 551.074 Personnel Matters: Annual Performance Review of the City Attorney.

Mayor Sherman reconvened Council at 8:08 p.m.
Council began Executive Session at 8:08 p.m.
Council completed the Executive Session at 8:47 p.m.

2. Action resulting from the Executive Session.

No action taken.

Mayor Sherman adjourned the meeting at 8:47 p.m.

Mar 20, 2012 City Council Meeting 2012-03-20

Full agenda
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A. WORK SESSION

Roll Call: 6 members present, 1 members absent, 0 members excused.

Mayor Sherman called the Work Session to order at 6:05 p.m.

1. Review of Master Agenda by City Manager.

City Manager Tarron Richardson reviewed upcoming items on the Master Agenda.

2. Discussion of Regular Agenda items.

3. Update on the Development of a Proactive Apartment Maintenance Program.

4. Councilmember Place 5 updates for Audit Finance Committee, Building and Standards Commission, Library Advisory Board, and NCTCOG Emergency Preparedness Committee.

Councilmember Respess provided updates.

Mayor Sherman adjourned the Work Session at 6:50 p.m.

B. REGULAR SESSION - CALL TO ORDER

Roll call (6 Present, 1 Absent, 0 Excused)

Mayor Sherman called the meeting to order at 7:05 p.m.

1. Invocation by: Josef Rasheed, Crossroads Covenant Church. In Pastor Rasheed's absence, Mayor Sherman provided the invocation.

2. Pledge of Allegiance led by Councilmember Deshaundra Lockhart

3. Ambassador: Finance Department

In his spare time, he enjoys traveling and spending time with his family.

C. PRESENTATIONS

1. Presentation of February 2012 Financial Report.

Click Here to View February 2012 Financial Report

Ms. Hallmark read the agenda item and introduced Edena Atmore, Managing Director of Finance, who presented the report.

D. CONSENT AGENDA

1. Approval of City Council Minutes

a. Regular Meeting - 03-06-12

Click Here to View 2012-03-06 City Council Minutes

b. Special Meeting - N/A

2. Acceptance of Board and Commission Minutes

a. Arts Commission - 02-06-12

Click Here to View 2012-02-06 Arts Commission Minutes

b. Building and Standards Commission - N/A

c. Civil Service Commission - N/A

d. DeSoto Economic Development - N/A

e. DeSoto, Texas Historical Foundation - 01-10-12

Click Here to View 2012-01-10 Historical Foundation Meeting Minutes

f. Keep DeSoto Beautiful - N/A

g. Library Advisory Board - N/A

h. Park Development Corporation - N/A

i. Planning and Zoning - N/A

j. Zoning Board of Adjustment - N/A

Ms. Hallmark listed the items submitted for Council's consideration.

Motion to approve the Consent Agenda as presented. Moved by Councilmember Respess, seconded by Councilmember Edgin.

Vote to approve the Consent Agenda as presented. (Approved)

E. PUBLIC HEARINGS

1. Consider Zoning Case 1233-12, an amendment to Planned Development 9 to remove the existing restriction for hours of operation of 7:00 am to 7:00 pm, from Lot 2, Block G, the offices of Thorntree, Phase 1; located to the west of Westmoreland Road and approximately 2,100 feet north of Wintergreen Road; Applicant: Jamie Creager; Owner: Dilce Garcia Langston; and adopting Ordinance.

Click Here to View E.1. Management Report

Ms. Hallmark announced that this item had been withdrawn by the applicant.

F. REGULAR AGENDA - New Business

1. Consider a construction contract with H&H Electrical Contractors, Inc., for a total budget amount of $249,468 for the Bolton Boone Pump Station Emergency Generator Project.

Click Here to View F.1. Management Report

2. Consider a construction contract with A&M Construction & Utilities for a total budget amount of $358,723.25 for the Bolton Boone Medical District Second Feeder Project.

Click Here to View F.2. Management Report

3. Consider the purchase of a Tower Gateway Base Station from Aqua Metric Sales Company.

Click Here to View F.3. Management Report

Motion to approve the purchase of the Tower Gateway Base Station, in the amount of $88,000, from Aqua Metric Sales Company. Moved by Councilmember Lockhart, seconded by Councilmember Edgin.

Vote to approve the purchase of the Tower Gateway Base Station, in the amount of $88,000, from Aqua Metric Sales Company. (Approved)

G. REGULAR AGENDA - Old Business

H. CITIZEN APPEARANCES

I. ITEMS OF COMMUNITY INTEREST

J. ADJOURNMENT OF REGULAR SESSION

Mayor Sherman adjourned the meeting at 7:56 p.m.

K. EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION

1. Pursuant to Section 551.074 Personnel Matters: Annual Performance Review of the City Attorney.

Mayor Sherman reconvened Council at 8:08 p.m.
Council began Executive Session at 8:08 p.m.
Council completed the Executive Session at 8:47 p.m.

2. Action resulting from the Executive Session.

No action taken.

Mayor Sherman adjourned the meeting at 8:47 p.m.

Mar 20, 2012 City Council Meeting 2012-03-20

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