Video index
A. WORK SESSION
Roll Call: 5 members present, 2 members absent, 0 members excused.
Mayor Sherman called the meeting to order at 6:01 p.m.
1. Review of Master Agenda by City Manager.
City Manager, Jim Baugh, reviewed upcoming items on the Master Agenda.
2. Discussion of Regular Agenda items.
3. Discussion regarding the DeSoto Police and Clergy Association (DPAC) and "Home Visits".
Mayor Pro Tem Valentine provided information on DPAC's home visits and requested Council's support for the program and encouraged them to also volunteer.
Councilmember Ledbetter arrived at 6:08 p.m.
4. Discussion of Town Hall Meetings utilizing a 3rd party service that facilitates citizen participation by phone.
Click Here to View Discussion of Town Hall Meetings
Mayor Pro Tem Valentine provide information on the system utilized by Frisco. Public Information Manager, Kathy Jones, provided additional information.
Council discussion regarding low attendance at town hall meetings and intended outcome.
Councilmember Zander arrived at 6:26 p.m.
It was the consensus of Council to investigate this matter further and obtain additional information.
5. Discussion of acquisition of Surplus Property at Wintergreen Road and IH-35 for entry monument.
City Engineer, Crystal Owens, provided background information on the processes involved with placement of the monuments.
Council discussion regarding outcome if land not purchased, other potential location for monument, and the process for purchasing the land. It was the consensus of Council to not proceed with the purchase of the land.
6. Councilmember Place 4 updates for Keep DeSoto Beautiful, Tri-City Animal Shelter, Zoning Board of Adjustment (ZBOA), North Central Texas Council of Governments (NCTCOG) Resource Conservation Commission.
Councilmember Lockhart provided the following updates:
Tri-City Animal Shelter Board - consolidation of animal control among the partnering cities.
RCC - recycling pilot program funding came from NCTCOG and there is an upcoming meeting which will provide information about grant opportunities. She also noted new legislation which would allow for a higher fine for inoperable vehicles.
Mayor Sherman adjourned the Work Session at 6:54 p.m.
B. REGULAR SESSION - CALL TO ORDER
Roll Call: 7 members present, 0 members absent, 0 members excused.
Mayor Sherman called the meeting to order at 7:04 p.m.
1. Invocation by: Curt Krohn, Faith Bible Church.
2. Pledge of Allegiance led by Councilmember Patricia Ledbetter.
3. Ambassador: Karen Kirby, Information Technology.
Karen Kirby has worked for the city for over eleven years, the last nine as the manager of the Information Technology Department. She has two sons, Chris and Tom.
Karen lives with her husband in Waxahachie.
C. PRESENTATIONS
1. Presentation of a Proclamation in recognition of "Senior Adults Day" - May 3rd.
Ms. Hallmark read the agenda item and introduced Councilmember Edgin, who presented the Proclamation. Ms. Barbara Jackson, President of COP, provided information on the upcoming Senior Symposium to be held on May 3, 2011 at Community Missionary Baptist Church.
2. Quarterly update from DeSoto Chamber of Commerce.
Ms. Hallmark read the agenda item and introduced Cammy Jackson, President of the DeSoto Chamber of Commerce and Eve Williams, who presented the report.
Council discussion regarding marketing brochures, tracking the effectiveness of advertising, leads generated, and providing additional information in upcoming reports.
(Editor's Note: DV % by hotel - advertising/promotion marketing brochures - who is going to be in them - selling ads
CJ - trifold about desoto in general - parks, nance farm, corner theatre - basic overview of what we have to offer
DV where distributed
CJ 500 to each welcome center in texas and will be at the local hotels
SR when campaign started, there were to be some measures of effectiveness to see how effective the advertising was - survey of guests to see how they got here -- anything done in regards to that
CJ have not developed a survey - hoteliers survey the customers and chamber doesn’t get that information
SR any other measure for effectiveness that you are using
CJ can only track banner ads on tour texas web site
SR include them next time please -- use of internet beyond social media - doing anything else there? ads on travel sites
CJ did not have that kind of money in budget - ads on fedrooms.com (don’t get information on how effedctive that is - don’t know if there is a way to track)
DL adv/promotion - photo of kiosk?
CJ advertise our hotels on the front page of our website and have a search engine where people can book rooms directly through our website -- baseball tournament
DL DFW airport -- any other transportation area using
CJ next budget year placing an ad at love field
DL restaurants -- is that going to be in the brochures?
CJ yes
DV mtg with fraternal order of eagles and air force - how big are those events
CJ eagles
DV is there criteria when you get this type of lead - do you do a special postcard
CJ developing criteria
PL ads for texas monthly - have leads been generated
CJ don’t know - those ads not trackable -- can only track tourtexas.com
PL are leads more individual or groups
CJ families - that website is geared
PL eagles/air force -- how did lead come
CJ came through one of the hotels -- event organizer from the MCM Elegante in Odessa
JZ branding - wanted a director and promoting the city instead using money for branding -- what have you done toward this so far
CJ the money budgeted was to hire a consultant - meeting first and then go for it next year -- waiting for key players to be in place - new superintendent, new city manager, new EDC director so have everyone all on the same page
DV PCC also working on branding -- have you all met
CJ didn’t know they were working on that -- will come together
DL professional memberships what were those
EW BSW is biggest part of that
CS hotel receipts for quarter - could we get the annual for that (year to date) "Quarterly Hotel Receipts for DeSoto"
JZ how are the hotels doing in terms of occupancy
EW super bowl did great -- pretty much average
CJ hotels aren’t forthcoming in occupancy rate -- do know that weekend is nearly full - weekday is is not very full )
3. Presentation by DeSoto Dining and Dialogue.
Board members of DeSoto Dining and Dialogue presented to Jim Baugh and For Debby Baugh, tokens of their appreciation for their years of service.
4. Presentation of March 2011 Financial Report.
Click Here to View March 2011 Financial Report
Ms. Hallmark read the agenda item and introduced Edena Atmore, Assistant Director of Finance, who presented the report.
(Editor's Note: SR transit study question
EA funds budgeted over two FY )
D. CONSENT AGENDA
1. Approval of City Council Minutes
a. Regular Meeting - 04-05-11
Click Here to View 2011-04-05 City Council Meeting Minutes
b. Special Meeting - 03-31-11
Click Here to View 2011-03-31 Special Meeting Minutes
2. Acceptance of Board and Commission Minutes
a. Arts Commission - N/A
b. Building and Standards Commission - N/A
c. Civil Service Commission - N/A
d. DeSoto Economic Development - 03-28-11
Click Here to View 2011-03-28 DEDC Meeting Minutes
e. DeSoto, Texas Historical Foundation - N/A
f. Keep DeSoto Beautiful - N/A
g. Library Advisory Board - N/A
h. Park Development Corporation - N/A
i. Planning and Zoning - N/A
j. Zoning Board of Adjustment - N/A
Ms. Hallmark listed the items submitted for Council’s consideration.
Motion to approve Consent Agenda as presented. Moved by Councilmember Respess, seconded by Councilmember Lockhart.
Vote to approve Consent Agenda as presented. (Approved)
E. PUBLIC HEARINGS
F. REGULAR AGENDA - New Business
1. Consider a Resolution authorizing the second distribution of funds for the Neighborhood Grant Program.
Click Here to View F.1. Management Report
Ms. Hallmark read the agenda item and introduced Tracie Hlavinka, Assistant to the City Manager for Community Initiatives, who presented the staff report.
(Editor's Note: JE
DL great program - like the types of programs and
)
Motion to
approve Resolution #11-13, authorizing the second distribution of grant funds for the Neighborhood Grant Program to HOAs recommended by the Award Selection Committee in the amount of $11,750.
Moved by Councilmember Lockhart, seconded by Councilmember Zander.
Vote to
approve Resolution #11-13, authorizing the second distribution of grant funds for the Neighborhood Grant Program to HOAs recommended by the Award Selection Committee in the amount of $11,750.
(Approved)
2. Consider a Resolution opposing legislation that would increase the fee imposed by the State of Texas Comptroller of Public Accounts for the collection of sales tax.
Click Here to View F.2. Management Report
Ms. Hallmark read the agenda item and introduced Jim Baugh, City Manager, who presented the staff report.
Motion to
approve Resolution #11-14, opposing legislation that would increase the fee imposed by the State of Texas Comptroller of Public Accounts for the collection of sales tax.
Moved by Councilmember Edgin, seconded by Councilmember Respess.
Vote to
approve Resolution #11-14, opposing legislation that would increase the fee imposed by the State of Texas Comptroller of Public Accounts for the collection of sales tax.
(Approved)
3. Consider an amendment to Section 4.7000 of the DeSoto Code of Ordinances to provide for a maximum number of two (2) Special Events per location within a twelve (12) month period; and adopt Ordinance.
Click Here to View F.3. Management Report
Ms. Hallmark read the agenda item and introduced Jim Baugh, City Manager, who presented the staff report.
(Editor's Note: PL special event parades - ISD/CITY would this apply to them
JB frost farms II would need to get a permit
JZ if we go down this path, going in wrong direction - have a list of citizens who are opposed to limiting them -- should allow more garage sales -- many organizations find themselves having reduced tithing and garage sales and events create an opportunity create additional income
JB clarified this discussion is only about special events and not garage sales
JG provided the definition of a special event
SPEAKERS
JE feel unlimited not feasible, don’t think it should be limited to two - want to table it for another time
DL think we need to handle this now
)
Motion to
approve Ordinance #1878-11, an amendment to Chapter 4 of the Code of Ordinances Article 4.700 “Special Events” Sections 4.701, 4.707 and 4.705 by providing regulations limiting the number of permits issued for a special event within a 12 month period.
Moved by Councilmember Respess, seconded by Councilmember Lockhart.
Vote to
approve Ordinance #1878-11, an amendment to Chapter 4 of the Code of Ordinances Article 4.700 “Special Events” Sections 4.701, 4.707 and 4.705 by providing regulations limiting the number of permits issued for a special event within a 12 month period.
(Approved)
G. REGULAR AGENDA - Old Business
H. CITIZEN APPEARANCES
Lynne Kornegay, 416 Newcastle, DeSoto; spoke on behalf of the DeSoto Library Advisory Board.
I. ITEMS OF COMMUNITY INTEREST
Councilmember Edgin announced the retirement reception honoring City Manager, Jim Baugh on Friday, April 29th at 2 p.m. in the Civic Center Bluebonnet Rooms.
Coumcilmember Zander reminded residents to vote on Saturday, May 14th for the DeSoto ISD Board of Trustees.
Mayor Pro Tem Valentine announced DeSoto's Got Talent (formerly DeSoto Star Search) on Saturday, April 30th at 7 p.m. Tickets are $10 and information is available at 972-230-9648.
Mayor Sherman announced the grand opening of Buttons, the new restaurant at Town Center on April 21st. He also asked that the family of DeOnte Johnson be kept in prayers af ter his passing.
Mr. Baugh made parting comments.
(Editor's Note: JZ remind may 14th school election - very important to educate yourself and pick the candidate
DV desoto’s got talent (desoto star search) - auditions held this past saturday. show saturday april 30th 7 p.m. $10 tickets 972-230-9648 - limited # of tix available at the door. - announced list of contestants.
CS april 21st new buttons restaurant will open - already have over 500 reservations -- keep richardson family in prayers who passed away -
JB parting comments )
J. ADJOURNMENT OF REGULAR SESSION
Mayor Sherman adjourned the meeting at 9:40 p.m.
K. EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION
Apr 19, 2011 City Council Meeting 2011-04-19
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A. WORK SESSION
Roll Call: 5 members present, 2 members absent, 0 members excused.
Mayor Sherman called the meeting to order at 6:01 p.m.
1. Review of Master Agenda by City Manager.
City Manager, Jim Baugh, reviewed upcoming items on the Master Agenda.
2. Discussion of Regular Agenda items.
3. Discussion regarding the DeSoto Police and Clergy Association (DPAC) and "Home Visits".
Mayor Pro Tem Valentine provided information on DPAC's home visits and requested Council's support for the program and encouraged them to also volunteer.
Councilmember Ledbetter arrived at 6:08 p.m.
4. Discussion of Town Hall Meetings utilizing a 3rd party service that facilitates citizen participation by phone.
Click Here to View Discussion of Town Hall Meetings
Mayor Pro Tem Valentine provide information on the system utilized by Frisco. Public Information Manager, Kathy Jones, provided additional information.
Council discussion regarding low attendance at town hall meetings and intended outcome.
Councilmember Zander arrived at 6:26 p.m.
It was the consensus of Council to investigate this matter further and obtain additional information.
5. Discussion of acquisition of Surplus Property at Wintergreen Road and IH-35 for entry monument.
City Engineer, Crystal Owens, provided background information on the processes involved with placement of the monuments.
Council discussion regarding outcome if land not purchased, other potential location for monument, and the process for purchasing the land. It was the consensus of Council to not proceed with the purchase of the land.
6. Councilmember Place 4 updates for Keep DeSoto Beautiful, Tri-City Animal Shelter, Zoning Board of Adjustment (ZBOA), North Central Texas Council of Governments (NCTCOG) Resource Conservation Commission.
Councilmember Lockhart provided the following updates:
Tri-City Animal Shelter Board - consolidation of animal control among the partnering cities.
RCC - recycling pilot program funding came from NCTCOG and there is an upcoming meeting which will provide information about grant opportunities. She also noted new legislation which would allow for a higher fine for inoperable vehicles.
Mayor Sherman adjourned the Work Session at 6:54 p.m.
B. REGULAR SESSION - CALL TO ORDER
Roll Call: 7 members present, 0 members absent, 0 members excused.
Mayor Sherman called the meeting to order at 7:04 p.m.
1. Invocation by: Curt Krohn, Faith Bible Church.
2. Pledge of Allegiance led by Councilmember Patricia Ledbetter.
3. Ambassador: Karen Kirby, Information Technology.
Karen Kirby has worked for the city for over eleven years, the last nine as the manager of the Information Technology Department. She has two sons, Chris and Tom.
Karen lives with her husband in Waxahachie.
C. PRESENTATIONS
1. Presentation of a Proclamation in recognition of "Senior Adults Day" - May 3rd.
Ms. Hallmark read the agenda item and introduced Councilmember Edgin, who presented the Proclamation. Ms. Barbara Jackson, President of COP, provided information on the upcoming Senior Symposium to be held on May 3, 2011 at Community Missionary Baptist Church.
2. Quarterly update from DeSoto Chamber of Commerce.
Ms. Hallmark read the agenda item and introduced Cammy Jackson, President of the DeSoto Chamber of Commerce and Eve Williams, who presented the report.
Council discussion regarding marketing brochures, tracking the effectiveness of advertising, leads generated, and providing additional information in upcoming reports.
(Editor's Note: DV % by hotel - advertising/promotion marketing brochures - who is going to be in them - selling ads
CJ - trifold about desoto in general - parks, nance farm, corner theatre - basic overview of what we have to offer
DV where distributed
CJ 500 to each welcome center in texas and will be at the local hotels
SR when campaign started, there were to be some measures of effectiveness to see how effective the advertising was - survey of guests to see how they got here -- anything done in regards to that
CJ have not developed a survey - hoteliers survey the customers and chamber doesn’t get that information
SR any other measure for effectiveness that you are using
CJ can only track banner ads on tour texas web site
SR include them next time please -- use of internet beyond social media - doing anything else there? ads on travel sites
CJ did not have that kind of money in budget - ads on fedrooms.com (don’t get information on how effedctive that is - don’t know if there is a way to track)
DL adv/promotion - photo of kiosk?
CJ advertise our hotels on the front page of our website and have a search engine where people can book rooms directly through our website -- baseball tournament
DL DFW airport -- any other transportation area using
CJ next budget year placing an ad at love field
DL restaurants -- is that going to be in the brochures?
CJ yes
DV mtg with fraternal order of eagles and air force - how big are those events
CJ eagles
DV is there criteria when you get this type of lead - do you do a special postcard
CJ developing criteria
PL ads for texas monthly - have leads been generated
CJ don’t know - those ads not trackable -- can only track tourtexas.com
PL are leads more individual or groups
CJ families - that website is geared
PL eagles/air force -- how did lead come
CJ came through one of the hotels -- event organizer from the MCM Elegante in Odessa
JZ branding - wanted a director and promoting the city instead using money for branding -- what have you done toward this so far
CJ the money budgeted was to hire a consultant - meeting first and then go for it next year -- waiting for key players to be in place - new superintendent, new city manager, new EDC director so have everyone all on the same page
DV PCC also working on branding -- have you all met
CJ didn’t know they were working on that -- will come together
DL professional memberships what were those
EW BSW is biggest part of that
CS hotel receipts for quarter - could we get the annual for that (year to date) "Quarterly Hotel Receipts for DeSoto"
JZ how are the hotels doing in terms of occupancy
EW super bowl did great -- pretty much average
CJ hotels aren’t forthcoming in occupancy rate -- do know that weekend is nearly full - weekday is is not very full )
3. Presentation by DeSoto Dining and Dialogue.
Board members of DeSoto Dining and Dialogue presented to Jim Baugh and For Debby Baugh, tokens of their appreciation for their years of service.
4. Presentation of March 2011 Financial Report.
Click Here to View March 2011 Financial Report
Ms. Hallmark read the agenda item and introduced Edena Atmore, Assistant Director of Finance, who presented the report.
(Editor's Note: SR transit study question
EA funds budgeted over two FY )
D. CONSENT AGENDA
1. Approval of City Council Minutes
a. Regular Meeting - 04-05-11
Click Here to View 2011-04-05 City Council Meeting Minutes
b. Special Meeting - 03-31-11
Click Here to View 2011-03-31 Special Meeting Minutes
2. Acceptance of Board and Commission Minutes
a. Arts Commission - N/A
b. Building and Standards Commission - N/A
c. Civil Service Commission - N/A
d. DeSoto Economic Development - 03-28-11
Click Here to View 2011-03-28 DEDC Meeting Minutes
e. DeSoto, Texas Historical Foundation - N/A
f. Keep DeSoto Beautiful - N/A
g. Library Advisory Board - N/A
h. Park Development Corporation - N/A
i. Planning and Zoning - N/A
j. Zoning Board of Adjustment - N/A
Ms. Hallmark listed the items submitted for Council’s consideration.
Motion to approve Consent Agenda as presented. Moved by Councilmember Respess, seconded by Councilmember Lockhart.
Vote to approve Consent Agenda as presented. (Approved)
E. PUBLIC HEARINGS
F. REGULAR AGENDA - New Business
1. Consider a Resolution authorizing the second distribution of funds for the Neighborhood Grant Program.
Click Here to View F.1. Management Report
Ms. Hallmark read the agenda item and introduced Tracie Hlavinka, Assistant to the City Manager for Community Initiatives, who presented the staff report.
(Editor's Note: JE
DL great program - like the types of programs and
)
Motion to
approve Resolution #11-13, authorizing the second distribution of grant funds for the Neighborhood Grant Program to HOAs recommended by the Award Selection Committee in the amount of $11,750.
Moved by Councilmember Lockhart, seconded by Councilmember Zander.
Vote to
approve Resolution #11-13, authorizing the second distribution of grant funds for the Neighborhood Grant Program to HOAs recommended by the Award Selection Committee in the amount of $11,750.
(Approved)
2. Consider a Resolution opposing legislation that would increase the fee imposed by the State of Texas Comptroller of Public Accounts for the collection of sales tax.
Click Here to View F.2. Management Report
Ms. Hallmark read the agenda item and introduced Jim Baugh, City Manager, who presented the staff report.
Motion to
approve Resolution #11-14, opposing legislation that would increase the fee imposed by the State of Texas Comptroller of Public Accounts for the collection of sales tax.
Moved by Councilmember Edgin, seconded by Councilmember Respess.
Vote to
approve Resolution #11-14, opposing legislation that would increase the fee imposed by the State of Texas Comptroller of Public Accounts for the collection of sales tax.
(Approved)
3. Consider an amendment to Section 4.7000 of the DeSoto Code of Ordinances to provide for a maximum number of two (2) Special Events per location within a twelve (12) month period; and adopt Ordinance.
Click Here to View F.3. Management Report
Ms. Hallmark read the agenda item and introduced Jim Baugh, City Manager, who presented the staff report.
(Editor's Note: PL special event parades - ISD/CITY would this apply to them
JB frost farms II would need to get a permit
JZ if we go down this path, going in wrong direction - have a list of citizens who are opposed to limiting them -- should allow more garage sales -- many organizations find themselves having reduced tithing and garage sales and events create an opportunity create additional income
JB clarified this discussion is only about special events and not garage sales
JG provided the definition of a special event
SPEAKERS
JE feel unlimited not feasible, don’t think it should be limited to two - want to table it for another time
DL think we need to handle this now
)
Motion to
approve Ordinance #1878-11, an amendment to Chapter 4 of the Code of Ordinances Article 4.700 “Special Events” Sections 4.701, 4.707 and 4.705 by providing regulations limiting the number of permits issued for a special event within a 12 month period.
Moved by Councilmember Respess, seconded by Councilmember Lockhart.
Vote to
approve Ordinance #1878-11, an amendment to Chapter 4 of the Code of Ordinances Article 4.700 “Special Events” Sections 4.701, 4.707 and 4.705 by providing regulations limiting the number of permits issued for a special event within a 12 month period.
(Approved)
G. REGULAR AGENDA - Old Business
H. CITIZEN APPEARANCES
Lynne Kornegay, 416 Newcastle, DeSoto; spoke on behalf of the DeSoto Library Advisory Board.
I. ITEMS OF COMMUNITY INTEREST
Councilmember Edgin announced the retirement reception honoring City Manager, Jim Baugh on Friday, April 29th at 2 p.m. in the Civic Center Bluebonnet Rooms.
Coumcilmember Zander reminded residents to vote on Saturday, May 14th for the DeSoto ISD Board of Trustees.
Mayor Pro Tem Valentine announced DeSoto's Got Talent (formerly DeSoto Star Search) on Saturday, April 30th at 7 p.m. Tickets are $10 and information is available at 972-230-9648.
Mayor Sherman announced the grand opening of Buttons, the new restaurant at Town Center on April 21st. He also asked that the family of DeOnte Johnson be kept in prayers af ter his passing.
Mr. Baugh made parting comments.
(Editor's Note: JZ remind may 14th school election - very important to educate yourself and pick the candidate
DV desoto’s got talent (desoto star search) - auditions held this past saturday. show saturday april 30th 7 p.m. $10 tickets 972-230-9648 - limited # of tix available at the door. - announced list of contestants.
CS april 21st new buttons restaurant will open - already have over 500 reservations -- keep richardson family in prayers who passed away -
JB parting comments )
J. ADJOURNMENT OF REGULAR SESSION
Mayor Sherman adjourned the meeting at 9:40 p.m.
K. EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION
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