Tracie Hlavinka, Community Initiatives Manager, provided background infomration on the recylcling bank and the issues involved regarding alleys and equipment and vehicles needed to process. Ms. Hlavinka explained a possible grant opportunity through the North Central Texas Council of Governments.

Mayor Pro Tem Sherman arrived at 6:30 p.m.

Woodie Brantley with Republic waste presented a PowerPoint presentation providing information on the Recycle Bank system.

Council discussion regarding other cities who are involved, cost, container size, identification tags, and the City’s possible participation.

4. Discussion of Loitering Ordinance.

Due to the length of the previous presentation, this item has been rescheduled for a later date.

Mayor Waddle adjourned the Work Session at 6:55 p.m.

B. REGULAR SESSION - CALL TO ORDER

Roll Call: 7 members present, 0 members absent, 0 members excused.

Mayor Waddle called the meeting to order at 7 p.m.

1. Invocation by: Pastor Annette Meehan, First Christian Church.

2. Pledge of Allegiance led by Mayor Pro Tem Carl Sherman.

3. Ambassador: Library Services.
Jennifer Salazar currently works part time for the DeSoto Public Library. She was born in the Dallas Metroplex and grew up enjoying the small community of Duncanville, Texas for the last 20 years.

She lives with her parents, Maria and Joe Salazar who educated her in equality, love, and faith in Christ. Currently she is attending the University of Texas at Arlington full time where she is a member of the University Democrats, Young Conservatives of Texas and Mavericks for Christ. Jennifer plans to receive her Bachelors of Arts in Political Science Pre-Law emphasis.

Jennifer enjoys reading, bicycling, going to the movies, and traveling in her spare time. She has aspirations to give back to her community through the practice of law and to one day be elected to preside over a court of law in the Metroplex.

C. PRESENTATIONS

1. Presentation of the August 2009 Financial Reports.

Click Here to View August 2009 Financial Reports

Ms. Hallmark read the agenda caption and introduced Edena Atmore, Assistant Director of Finance, who presented the report.

D. CONSENT AGENDA

1. Approval of City Council Minutes

a. Regular Meeting - 09-01-09

Click Here to View 2009-09-01 City Council Meeting Minutes

b. Special Meeting - N/A

2. Acceptance of Board and Commission Minutes

a. Board of Adjustment - N/A

b. Building and Standards Commission - N/A

c. Civil Service Commission - 01-27-09

Click Here to View 2009-01-27 Civil Service Meeting Minutes

d. DeSoto Economic Development - N/A

e. Library Board - N/A

f. Park Development Corporation - N/A

g. Planning and Zoning Commission - N/A

h. DeSoto Arts Commission - N/A

i. Keep DeSoto Beautiful - N/A

j. Zoning Board of Adjustment - N/A

k. DeSoto, Texas Historical Foundation - N/A

Ms. Hallmark listed the items submitted for Council's consideration.

Motion to approve Consent Agenda as presented. Moved by Mayor Pro Tem Sherman, seconded by Councilmember Respess.

Vote to approve Consent Agenda as presented. (Approved)

E. PUBLIC HEARINGS

1. Consider an Ordinance adopting the Budget for the Fiscal Year beginning October 1, 2009 and ending September 30, 2009; adopting the 2010-2014 Capital Improvement Plan (CIP), adopting the 2009-2010 Work Plan, amending the volume charge for Water Service Fees, amending the volume charge for Sewer Service Fees, and amending the charge for Sanitation Fees.

Click Here to View Budget, CIP and Work Plan

Ms. Hlalmark read the agenda caption and introduced Camelia Browder, Managing Director of Finance, who presented the staff report.

Motion to open Public Hearing Moved by Councilmember Respess, seconded by Councilmember Lockhart.

Vote to open Public Hearing (Approved)

Councilmembers commended the City staff and management on having done a remarkable job in this difficult economy by holding current service levels, keeping tax rate, and maintaining all employees.

Joyce Durham, 817 Brees Drive, DeSoto; spoke regarding transit issue on the Work Plan. (Editor's Note: SR - your office and entire staff and management of city have done a remarkable job in difficult economy to holding services, holding taxes, and maintaining full employment.
)

Motion to close Public Hearing Moved by Councilmember Williams, seconded by Councilmember Lockhart.

Vote to close Public Hearing (Approved)

Ms. Hallmark read the Ordinance caption into the public record.

Motion to approve Ordinance #1829-09 adopting the Budget for FY 2010, adopting the Capital Improvement Plan for 2010-2014, adopting the 2009-2010 Work Plan, amending the Code of Ordinances by amending Appendix A, Article 19.000 (a)(3), Water Service Charges, amending Appendix A, Article 20.000 (a)(1) and Article 20.000 (a)(2) Sewer Service Charges, and amending Appendix A, Article 30.000, Sanitation Fees. Moved by Councilmember Ledbetter, seconded by Councilmember Respess.

Vote to approve Ordinance # ####-## adopting the Budget for FY 2010, adopting the Capital Improvement Plan for 2010-2014, adopting the 2009-2010 Work Plan, amending the Code of Ordinances by amending Appendix A, Article 19.000 (a)(3), Water Service Charges, amending Appendix A, Article 20.000 (a)(1) and Article 20.000 (a)(2) Sewer Service Charges, and amending Appendix A, Article 30.000, Sanitation Fees. (Approved)

F. REGULAR AGENDA - New Business

1. Consider an Ordinance of the City of DeSoto, Texas, amending the Code of Ordinances by amending Chapter 9, "Personnel", by amending Article 9.300 "Texas Municipal Retirement System" by adding new sections 9.310 through 9.312 authorizing and allowing, under the Act governing the Texas Municipal Retirement System, "Updated Service Credits" in said system on an annual basis for service performed by qualifying members of such system who at the effective date of the allowance are members of the City of DeSoto; providing for increased prior and current service annuities for retirees and beneficiaries of deceased retirees of the City; providing for municipal contributions to the current service annuity reserve at retirement of the employees of the City; amending and providing an effective date.

Click Here to View TMRS Amendment

Ms. Hallmark read the agenda caption and introduced Andre Houser, Managing director of Human Resources, who presented the staff report.

Council discussion regarding the necessity of the change due to actuarial errors by TMRS that had to be corrected and the ability to preserve the plan. (Editor's Note: CW - memory refreshed -- this recommendation is for current staff; what, if anything, does this do for new employees.
AH - same plan for all employees -- no separate plan

CS - a hot topic for surrounding cities - what do you ascertain from employees
AH - had employee meetings to review the changes -- think it’s the best thing that can be done under the circumstances.
BW - commend the City Manager and Andre for getting out early on this - hiring the consultants and Council could understand the ramifications - very helpful

SR - worth noting that this change was brought about by the actuarial errors by the TMRS that had to be corrected. not of our doing or other cities - - had to be fixed and force us to review the position and revise this plan. not popular with the participants, but a necessary move and have done as much as we could to cover the unfunded liabilities and preserve the plan )

Ms. Hallmark read the Ordinance caption into the public record.

Motion to approve Ordinance #1830-09 amending Chapter 9, ?Personnel?, by amending Article 9.300 ?Texas Municipal Retirement System? by adding new sections 9.310 through 9.312 authorizing and allowing, under the act governing the Texas Municipal Retirement System, ?Updated Service Credits? in said system on an annual basis for service performed by qualifying members of such system who at the effective date of the allowance are members of the City of DeSoto; providing for increased prior and current service annuities for retirees and beneficiaries of deceased retirees of the City; and, providing for municipal contributions to the current service annuity reserve at retirement of the employees of the City; amending and providing an effective date for the Ordinance. amend 9.301 Moved by Councilmember Respess, seconded by Councilmember Lockhart.

Vote to approve Ordinance # ####-## amending Chapter 9, ?Personnel?, by amending Article 9.300 ?Texas Municipal Retirement System? by adding new sections 9.310 through 0.312 authorizing and allowing, under the act governing the Texas Municipal Retirement System, ?Updated Service Credits? in said system on an annual basis for service performed by qualifying members of such system who at the effective date of the allowance are members of the City of DeSoto; providing for increased prior and current service annuities for retirees and beneficiaries of deceased retirees of the City; and, providing for municipal contributions to the current service annuity reserve at retirement of the employees of the City; amending and providing an effective date for the Ordinance. (Approved)

2. Consider an Ordinance setting the Tax Rate and Levying the Ad Valorem Taxes for the 2009 Tax Year.

Click Here to View 2009 Tax Rate and Ad Valorem Taxes

Ms. Hallmark read the agenda caption and introduced Camelia Browder, Managing Director of Finance, who presented the staff report. Ms. Hallmark read the Ordinance caption into the public record.

Motion to approve Ordinance #1831-09 adopting the tax rate of 49.592 cents per $100 valuation for Maintenance and Operating and 20.381 cents per $100 valuation for a total tax rate of 69.973 cents per $100 valuation and levying the ad valorem taxes for the 2009 tax year. Moved by Councilmember Lockhart, seconded by Councilmember Valentine.

Vote to approve Ordinance # ####-## adopting the tax rate of 49.592 cents per $100 valuation for Maintenance and Operating and 20.381 cents per $100 valuation for a total tax rate of 69.973 cents per $100 valuation and levying the ad valorem taxes for the 2009 tax year. (Approved)

3. Consider an Amendment to the Solid Waste Disposal Contract Agreement with Waste Management for the proper disposal of Special Waste to Skyline Landfill.

Click Here to View Solid Waste Disposal Service Amendment

Ms. Hallmark read the agenda caption and introduced Tracie Hlavinka, Community Initiatives Manager, who presented the staff report.

Susie Koser with Waste Management was available for any clarification.

Council discussion regarding what constitutes "special waste" and the process by which it is determined.

(Editor's Note: CW - how long and exhaustive is the list of special material
Suzie Koser with Waste Management - special waste can come from various generators - municipal special waste, industrial special waste -- sludges, contaminated material, -- items unable to be taken to the landfill have to be diverted

CW - are the special waste or chemicals predetermined at initial visit or does the inspection take place at the landfill

BW - is the city notified that there is special waste
TH - did happen once before, but turned out not to be special waste -- called when truck pulled over; called when truck inspected, and called when resolved

SR - all of the definitions seem vague -- want to be sure that this doesn’t change anything materially

PL - need clarification -- we had an agreement in place for solid waste -- this only amends the agreement so you can interview the industries

TH - adds special waste feature

SK - more identifying what is not in the container )

Motion to approve an amendment to the Solid Waste Disposal Service Agreement with Waste Management for the proper disposal of Special Waste to Skyline Landfill. Moved by Councilmember Respess, seconded by Councilmember Lockhart.

Vote to approve an amendment to the Solid Waste Disposal Service Agreement with Waste Management for the proper disposal of Special Waste to Skyline Landfill. (Approved)

4. Consider authorizing the Mayor to execute a Construction Contract with Venus Construction Company, in the Total Project Budget amount of $102,014.16, for Phase 1 of the Heath Creek Basin Wastewater Renovations Project.

Click Here to View Heath Creek Basin Wastewater Renovations Phase 1

Ms. Hallmark read the agenda caption and introduced Crystal Owens, City Engineer, who presented the staff report.

Council discussion regarding materials used for repair, manner in which problems are diagnosed, and citizen reports of issues.

Mayor Pro Tem Sherman left the meeting at 8 p.m. (Editor's Note: SR - are some of the materials going to be synthetic
CO - yes

CW - 100 manholes that need to be rehabbed
CO some need just repairs others will be taken out and replaced
CW

CS left the dais at 8 and returned at

PL when did you discover these situations where the water was running through
CO -
TJ when doing sewer flushing system, there are cameras -- I&I studies are where we get the most bang for our buck -- staff and consultant work
PL - do residents call in
TJ - with the last few days of rain, have gotten calls

CW - if you see water coming out of the manhole or the cover has been moved from its place
TJ - that could be two issues

PL - )

Motion to authorize the Mayor to execute a construction contract with Venus Construction Company, in the total project budget amount of $102,014.16, for Phase 1 of the Heath Creek Basin Wastewater Renovations Project. Moved by Councilmember Lockhart, seconded by Councilmember Valentine.

DocumentItem type: Granicus.MeetingDocument.VoteItem DisplayName: Vote to authorize the Mayor to execute a construction contract with Venus Construction Company, in the total project budget amount of $102,014.16, for Phase 1 of the Heath Creek Basin Wastewater Renovations Project. (Approved) DocumentItemID: bdef8fe7-d849-4bbd-9107-30468744a17d

5. Consider authorizing the Mayor to execute a Construction Contract with Repipe Construction, in the Total Project Budget amount of $508,315 for Phase 2 of the Heath Creek Basin Wastewater Renovations Project.

Click Here to View Heath Creek Basin Wastewater Renovations Phase 2

Ms. Hallmark introduced Crystal Owens, City Engineer, who presented the staff report and explained the City's ability to repair without replacing the structure completely.

Motion to authorize the Mayor to execute a construction contract with Repipe Construction, in the total project budget amount of $508,315, for Phase 2 of the Heath Creek Basin Wastewater Renovations Project. Moved by Councilmember Lockhart, seconded by Councilmember Respess.

DocumentItem type: Granicus.MeetingDocument.VoteItem DisplayName: Vote to authorize the Mayor to execute a construction contract with Repipe Construction, in the total project budget amount of $508,315, for Phase 2 of the Heath Creek Basin Wastewater Renovations Project. (Approved) DocumentItemID: abf0467f-abf5-4ff0-aba9-f4896c1ae60e

6. Consider award for Annual Price Agreement for Mowing and Clean Up of Code Violation properties.

Click Here to View Code Violation Properties Annual Price Agreement

Ms. Hallmark read the agenda caption and introduced Charles Humphrey, Code Enforcement Officer, who presented the staff report.

Council discussion regarding the cost to property owners, bid specifications, and the prohibited use of sub-contractors. (Editor's Note: SR - cost is passed along to the property owner
CH - lien is placed on the property

CW - bids are made on per cut basis
CH -
CW why was the low price disqualified
CH - not in good standing with the state

DL - how does this affect the HOAs
CH

PL - did you put the specifications together or was it through Renee’s office
CH took last years invoices and projected those hours based on the work load last year

PL - can they subcontract the work
CH - cannot sub out work and staff makes inspections )

Motion to award an Annual Price Agreement for mowing and clean up of Code Violation properties to Larry Harwell Mowing for Primary (Group 1: Residential and Group 2: Non-Residential) and to Signature Contracting for Secondary Group 1 (Residential) and Emerald Cut Lawn for Secondary Group 2 (Non-Residential) properties. This agreement is for one (1) year with an option for three (3) additional 1-year renewals should all parties agree. Moved by Councilmember Lockhart, seconded by Councilmember Valentine.

DocumentItem type: Granicus.MeetingDocument.VoteItem DisplayName: Vote to award an Annual Price Agreement for mowing and clean up of Code Violation properties to Larry Harwell Mowing for Primary (Group 1: Residential and Group 2: Non-Residential) and to Signature Contracting for Secondary Group 1 (Residential) and Emerald Cut Lawn for Secondary Group 2 (Non-Residential) properties. This agreement is for one (1) year with an option for three (3) additional 1-year renewals should all parties agree. (Approved) DocumentItemID: aec91679-3333-46c9-a8a1-23bc1a175361

G. REGULAR AGENDA - Old Business

H. CITIZEN APPEARANCES

Tom Webster, 1419 Country Ridge, DeSoto; spoke on behalf of the Library Advisory Board.

I. ITEMS OF COMMUNITY INTEREST

Councilmember Valentine announced the Tom Braxton jazz concert at the Corner Theatre Friday, September 18th. Tickets are $10. The event is sponsored by the DeSoto Arts Commission. For more information, call 972-230-9648.

Councilmember Ledbetter announced Toad Holler Creekfest, Saturday, October 3rd 12 - 7 p.m. at Town Center.

Mr. Richardson introduced Dona Fernandez, the new Managing Director of the Southwest Regional Communications Center.

May Waddle announced that Sunday, September 13th Friends of the Tri-City Animal Shelter held their first Gala and they put together a nice event, which raised $15,000.

J. EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION

K. ADJOURNMENT

Mayor Waddle adjourned the meeting at 8:40 p.m.

Sep 15, 2009 USE THESE MINUTES for 2009-09-15

Full agenda
Share this video

A. WORK SESSION

Roll Call: 6 members present, 1 members absent, 0 members excused.

Mayor Waddle called the meeting to order at 6:04 p.m.

1. Review of Master Agenda by City Manager.

In the absence of City Manager Jim Baugh, Assistant City Manager, Tarron Richardson reviewed upcoming items on the Master Agenda.

2. Discussion of Regular Agenda items.

3. Discussion on Allied Recycling Bank.

4. Discussion of Loitering Ordinance.

Due to the length of the previous presentation, this item has been rescheduled for a later date.

Mayor Waddle adjourned the Work Session at 6:55 p.m.

B. REGULAR SESSION - CALL TO ORDER

Roll Call: 7 members present, 0 members absent, 0 members excused.

Mayor Waddle called the meeting to order at 7 p.m.

1. Invocation by: Pastor Annette Meehan, First Christian Church.

2. Pledge of Allegiance led by Mayor Pro Tem Carl Sherman.

3. Ambassador: Library Services.
Jennifer Salazar currently works part time for the DeSoto Public Library. She was born in the Dallas Metroplex and grew up enjoying the small community of Duncanville, Texas for the last 20 years.

She lives with her parents, Maria and Joe Salazar who educated her in equality, love, and faith in Christ. Currently she is attending the University of Texas at Arlington full time where she is a member of the University Democrats, Young Conservatives of Texas and Mavericks for Christ. Jennifer plans to receive her Bachelors of Arts in Political Science Pre-Law emphasis.

Jennifer enjoys reading, bicycling, going to the movies, and traveling in her spare time. She has aspirations to give back to her community through the practice of law and to one day be elected to preside over a court of law in the Metroplex.

C. PRESENTATIONS

1. Presentation of the August 2009 Financial Reports.

Click Here to View August 2009 Financial Reports

Ms. Hallmark read the agenda caption and introduced Edena Atmore, Assistant Director of Finance, who presented the report.

D. CONSENT AGENDA

1. Approval of City Council Minutes

a. Regular Meeting - 09-01-09

Click Here to View 2009-09-01 City Council Meeting Minutes

b. Special Meeting - N/A

2. Acceptance of Board and Commission Minutes

a. Board of Adjustment - N/A

b. Building and Standards Commission - N/A

c. Civil Service Commission - 01-27-09

Click Here to View 2009-01-27 Civil Service Meeting Minutes

d. DeSoto Economic Development - N/A

e. Library Board - N/A

f. Park Development Corporation - N/A

g. Planning and Zoning Commission - N/A

h. DeSoto Arts Commission - N/A

i. Keep DeSoto Beautiful - N/A

j. Zoning Board of Adjustment - N/A

k. DeSoto, Texas Historical Foundation - N/A

Ms. Hallmark listed the items submitted for Council's consideration.

Motion to approve Consent Agenda as presented. Moved by Mayor Pro Tem Sherman, seconded by Councilmember Respess.

Vote to approve Consent Agenda as presented. (Approved)

E. PUBLIC HEARINGS

1. Consider an Ordinance adopting the Budget for the Fiscal Year beginning October 1, 2009 and ending September 30, 2009; adopting the 2010-2014 Capital Improvement Plan (CIP), adopting the 2009-2010 Work Plan, amending the volume charge for Water Service Fees, amending the volume charge for Sewer Service Fees, and amending the charge for Sanitation Fees.

Click Here to View Budget, CIP and Work Plan

Ms. Hlalmark read the agenda caption and introduced Camelia Browder, Managing Director of Finance, who presented the staff report.

Motion to open Public Hearing Moved by Councilmember Respess, seconded by Councilmember Lockhart.

Vote to open Public Hearing (Approved)

Motion to close Public Hearing Moved by Councilmember Williams, seconded by Councilmember Lockhart.

Vote to close Public Hearing (Approved)

Ms. Hallmark read the Ordinance caption into the public record.

F. REGULAR AGENDA - New Business

1. Consider an Ordinance of the City of DeSoto, Texas, amending the Code of Ordinances by amending Chapter 9, "Personnel", by amending Article 9.300 "Texas Municipal Retirement System" by adding new sections 9.310 through 9.312 authorizing and allowing, under the Act governing the Texas Municipal Retirement System, "Updated Service Credits" in said system on an annual basis for service performed by qualifying members of such system who at the effective date of the allowance are members of the City of DeSoto; providing for increased prior and current service annuities for retirees and beneficiaries of deceased retirees of the City; providing for municipal contributions to the current service annuity reserve at retirement of the employees of the City; amending and providing an effective date.

Click Here to View TMRS Amendment

Ms. Hallmark read the agenda caption and introduced Andre Houser, Managing director of Human Resources, who presented the staff report.

Ms. Hallmark read the Ordinance caption into the public record.

2. Consider an Ordinance setting the Tax Rate and Levying the Ad Valorem Taxes for the 2009 Tax Year.

Click Here to View 2009 Tax Rate and Ad Valorem Taxes

Ms. Hallmark read the agenda caption and introduced Camelia Browder, Managing Director of Finance, who presented the staff report. Ms. Hallmark read the Ordinance caption into the public record.

3. Consider an Amendment to the Solid Waste Disposal Contract Agreement with Waste Management for the proper disposal of Special Waste to Skyline Landfill.

Click Here to View Solid Waste Disposal Service Amendment

Vote to approve an amendment to the Solid Waste Disposal Service Agreement with Waste Management for the proper disposal of Special Waste to Skyline Landfill. (Approved)

4. Consider authorizing the Mayor to execute a Construction Contract with Venus Construction Company, in the Total Project Budget amount of $102,014.16, for Phase 1 of the Heath Creek Basin Wastewater Renovations Project.

Click Here to View Heath Creek Basin Wastewater Renovations Phase 1

5. Consider authorizing the Mayor to execute a Construction Contract with Repipe Construction, in the Total Project Budget amount of $508,315 for Phase 2 of the Heath Creek Basin Wastewater Renovations Project.

Click Here to View Heath Creek Basin Wastewater Renovations Phase 2

Ms. Hallmark introduced Crystal Owens, City Engineer, who presented the staff report and explained the City's ability to repair without replacing the structure completely.

6. Consider award for Annual Price Agreement for Mowing and Clean Up of Code Violation properties.

Click Here to View Code Violation Properties Annual Price Agreement

G. REGULAR AGENDA - Old Business

H. CITIZEN APPEARANCES

Tom Webster, 1419 Country Ridge, DeSoto; spoke on behalf of the Library Advisory Board.

I. ITEMS OF COMMUNITY INTEREST

J. EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION

K. ADJOURNMENT

Mayor Waddle adjourned the meeting at 8:40 p.m.

Sep 15, 2009 USE THESE MINUTES for 2009-09-15

Link

Social

Embed

Download

Download Selected Item