Renee Johnson-Williams, Managing Director of Parks and Leisure Services, presented information regarding the Civic Center rates, which included comparisons with similar facilities in the surrounding area and sample increased rates.

It was the consensus of Council to proceed with one rate structure versus resident/non-resident.

Ms. Johnson-Williams will provide further information at a later date regarding fee structure.

5. Discussion of a possible 2009 Legislative Initiative for the City of DeSoto.

This item was not discussed. Mayor Waddle will be meeting with the other Best Southwest Mayors to discuss this issue on January 21, 2009. Mayor Waddle will bring this item back upon the completion of that meeting.

Mayor Waddle adjourned the Work Session at 6:52 p.m.

B. REGULAR SESSION - CALL TO ORDER

Roll call (7 Present, 0 Absent, 0 Excused)

Mayor Waddle called the meeting to order at 7 p.m.

1. Invocation by: Annette Meehan - First Christian Church

2. Pledge of Allegiance led by Councilmember Denise Valentine.

3. Ambassador: Sheila Johnson, Finance
Ms. Johnson was born in Daingerfield, Texas. She currently works in the Accounts Payable division of the Finance Department. She has been with the City since 2004. Prior to the City, she worked for ExxonMobil. Ms. Johnson holds a Bachelors Degree from DallasBaptistUniversity. Ms. Johnson has lived in DeSoto for the past 24 years. Ms. Johnson has been married for 21 years and has two teenage children.

Ms. Johnson enjoys spending time with her family and movies. Her favorite movies are comedies.

Little known fact: Sheila writes with her right hand; however, she does everything else left-handed.

C. PRESENTATIONS

Mayor Waddle presented a Proclamation in recognition of Martin Luther King, Jr. Day, that had been posted on the City’s web site.

Work Session A.3. Discussion of Regional Transportation Council (RTC) Legislative Position and Rail North Texas Proposal.

Click Here to View A.3. Regional Transportation Council

Mayor Waddle introduced Mike Eastland, Executive Director of the North Central Texas Council of Governments, who presented a PowerPoint presentation regarding Rail North Texas. This item had been originally scheduled for the Work Session, but due to time constraints, was moved into the Regular Session.

DV asked for clarification of what the costs are currently for the revenue options mentioned.
MM these are the options we will take to the legislature
DV the proposal is a basic rail line proposal and each entitiy would determine their own projects to improve transportaion in their area
MM ralize not everyone will have rail lines in their area - trying to create some of these funds to help fund
DV plan locally would be run through NCTCOG
MM will be run through the County; NCTCOG transportation council would step up and help the cities have input into those plans and help advise as to what would be the most cost effective
DV in the end would be voter approved
MM within each county
DV would this preclude a certain municipality from doing their own project
MM no - it would depend on how you wanted to fund it -- options woudl be there for you to consider before going to a vote
DV DART is in agreement to working with this plan
MM "we" means RTC 34 elected representatives as well as local transportation authorities, which have indicated they will be supportive of this effort
CW is this the complete list of revenue options or a sampling
MM this is the list that has been submitted and seems to have gained the most amount of support - ths is the list that everyone has felt they could support
CW referendum to pick and choose would be managed at the County level - please explain how DeSoto would be a player for example access to funds
MM soliciting input from cities, but decision would have to be made as to what projects will be -- DeSoto will have every opportunity to give input
CW from a voting standpoint, would be a county vote and local municipality was a resounding
MM as the county goes, so goes everyone --
SR the need for this project is obvious and the funding is problematic - in todays’ economic environment, what are the prospects and possibilites of thhese funds coming from federal funds available for shovel-ready projects
MM 800 million to 1 billion - wanting projects that are ready right now and those may not meet long-range needs

CS commend you on the due diligence - to get all of these counties to agree to this is huge - are we talking about transportation reinvestment zones
MM talking about transportation funding area and breaking it down by county; which of these projects make the most sense; having to prioritize - have to keep a transportation system that shows you can get around this area and
CS sense that DRMC is moving in this direction and will approve this item -- if groups were to look at transportation reinvestment zones, would that be a hindrance to this proposal
MM would call this a partnership effort

BW have attended these RTC meetings and this has not been an easy project to put together this list to go to the legislature -- it has been a long process

Due to technical difficulties, from 44 minutes 4 seconds through 47 minutes 33 seconds, there is no audio/video available.

1. Presentation of the December 2008 Financial Statements.

Ms. Hallmark read the agenda caption and introduced Camelia Browder, Managing Director of Finance, who presented the financial report.

Mayor Waddle inquired if the tax revenue is on schedule.

Ms. Browder stated that property taxes are on track at just 1/2 % below last year.

D. CONSENT AGENDA

1. Approval of City Council Minutes

a. Regular Meeting - 11-18-08, 01-06-09

Click Here to View 2008-11-18 CC Meeting Minutes

Click Here to View 2009-01-06 CC Meeting Minutes

b. Special Meeting - N/A

2. Acceptance of Board and Commission Minutes

a. Board of Adjustment - N/A

b. Building and Standards Commission - N/A

c. Civil Service Commission - N/A

d. DeSoto Economic Development - N/A

e. Library Board - N/A

f. Park Development Corporation - N/A

g. Planning and Zoning Commission - N/A

h. DeSoto Arts Commission - N/A

i. Keep DeSoto Beautiful - N/A

j. Zoning Board of Adjustment - N/A

k. DeSoto, Texas Historical Foundation - N/A

Ms. Hallmark listed the minutes submitted for Council's consideration.

Motion to approve the Consent Agenda as submitted. Moved by Mayor Pro Tem Sherman, seconded by Councilmember Respess.

Vote to approve the Consent Agenda as submitted. (Approved)

E. PUBLIC HEARINGS

F. REGULAR AGENDA - New Business

1. Consider a Resolution of Support for the Legislative Position and Rail North Texas by the Regional Transportation Council (RTC).

Click Here to View F.1. Management Report

Ms. Hallmark read the agenda caption.

Motion to approve Resolutions of Support for the Legislative position and Rail North Texas by the Regional Transportation Council (RTC). Moved by Mayor Pro Tem Sherman, seconded by Councilmember Lockhart.

Vote to approve Resolutions of Support for the Legislative position and Rail North Texas by the Regional Transportation Council (RTC). (Approved)

2. Consider confirmation of appointment to the DeSoto, Texas Historical Foundation Board of Directors.

Click Here to View F.2. Management Report

Ms. Hallmark read the agenda caption and presented the background information. Councilmember Denise Valentine named her appointment to represent Place 3.

Motion to confirm the appointment of Ruth Feggett for Place 3 to fulfill an expired term on the DeSoto, Texas Historical Foundation Board of Directors through December 31, 2010. Moved by Councilmember Williams, seconded by Councilmember Lockhart.

Vote to confirm the appointment of Ruth Feggett for Place 3 to fulfill an expired term on the DeSoto, Texas Historical Foundation Board of Directors through December 31, 2010. (Approved)

3. Consider a Construction Contract with Laughley Bridge & Construction, Inc. in the amount of $59,097 for the Hampton Road Median Opening Project at Town Center.

Click Here to View F.3. Management Report

Ms. Hallmark read the agenda caption and introduced Crystal Owens, City Engineer, who presented the staff report.

Councilmember Ledbetter inquired about the closing of the original opening.

Ms. Owens stated this new opening is further north than the previous.

Tom Johnson, Managing Director of Development Services, stated it was originally closed due to backup at the left turn onto Pleasant Run Road. At peak traffic times, the traffic will run efficiently enough to accommodate this opening.

Mayor Waddle inquired about the schedule of this project.

Ms. Owens stated the contract calls for 45 days and she further stated she anticipates it won’t take that long .

Motion to approve and authorize the Mayor to execute the construction contract with Laughley Bridge & Construction, Inc. and establish a total project budget in the amount of $75,642 for the Hampton Road Median Opening Project at Town Center. Moved by Councilmember Williams, seconded by Mayor Pro Tem Sherman.

Vote to approve and authorize the Mayor to execute the construction contract with Laughley Bridge & Construction, Inc. and establish a total project budget in the amount of $75,642 for the Hampton Road Median Opening Project at Town Center. (Approved)

4. Consider a Change Order to the Construction Contract with ForceCon Services, LLC in the amount of $15,000 for the installation of Median Street Lights on Hampton Road from north of Belt Line Road to Danieldale Road.

Click Here to View F.4. Management Report

Ms. Hallmark read the agenda caption and introduced Crystal Owens, City Engineer, who presented the staff report.

Mayor Waddle asked what a duct bank was.

Ms. Owens stated it is a bundle of wires that AT&T uses to transmit services.

Councilmember Respess asked if the City didn’t know they were in that location or that they were there at all.

Ms. Owens stated they didn’t know where they were .

Motion to approve a change order to the construction contract with ForceCon Services, LLC in the amount of $15,000. Moved by Mayor Pro Tem Sherman, seconded by Councilmember Respess.

Vote to approve a change order to the construction contract with ForceCon Services, LLC in the amount of $15,000. (Approved)

5. Consider an Interlocal Cooperation Agreement with the City of Colleyville establishing a Cooperative Purchasing Program between the City of Colleyville, Texas and the City of DeSoto.

Click Here to View F.5. Management Report

Ms. Hallmark read the agenda caption and introduced Fred Hart, Fire Chief, who presented the staff report.

Mayor Waddle stated it helps Colleyville and the City of DeSoto because of greater buying power.

Councilmember Lockhart inquired if this is the only city who is on this bid.

Chief Hart stated there are several other cities who participate.

Motion to approve an Interlocal Cooperative Purchasing Agreement between the City of DeSoto and the City of Colleyville, Texas. Moved by Councilmember Respess, seconded by Councilmember Lockhart.

Vote to approve an Interlocal Cooperative Purchasing Agreement between the City of DeSoto and the City of Colleyville, Texas. (Approved)

G. REGULAR AGENDA - Old Business

H. CITIZEN APPEARANCES

John Binkley, 300 Bob White, DeSoto - mentioned appreciation for the Council and what they do. On behalf of the Library Advisory Board, he further mentioned the Library services that are available.

I. ANNOUNCEMENTS

Mayor Waddle announced the DeSoto Chamber of Commerce Gala to be held Saturday, January 24th at the MCM Grande. Awards will be presented to the business community.

J. EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION

1. Executive Session: Pursuant to Texas Government Code, Section 551.074 Personnel Matters: Annual Performance Review of City Secretary.

Council convened into Executive Session at 8:37 p.m. and completed Executive Session at 9:47 p.m.

2. Action resulting from Executive Session regarding Personnel Matter.

Motion to increase the City Secretary's salary from $68,000 to $70,100, an approximate 3.08% increase. Moved by Councilmember Respess, seconded by Councilmember Ledbetter.

Vote to increase the City Secretary's salary from $68,000 to $70,100, an approximate 3.08% increase. (Approved)

Mayor Waddle adjourned the meeting at 9:48 p.m.

K. ADJOURNMENT

Mayor Waddle adjourned the Regular Session at 8:19 p.m.

After a short break, the Council will convene in Executive Session.

Jan 20, 2009 City Council Meeting 2009-01-20

Full agenda
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A. WORK SESSION

Roll Call: 5 members present, 2 members absent, 0 members excused.

Mayor Waddle called the meeting to order at 6 p.m.

1. Review of Master Agenda by City Manager.

Councilmember Lockhart and Councilmember Williams arrived at 6:05 p.m.

Roll Call: 7 members present, 0 members absent, 0 members excused.

2. Discussion of Regular Agenda items.

4. Discussion of Civic Center Rates and Policies.

Click Here to View A.4. Civic Center Rates

It was the consensus of Council to proceed with one rate structure versus resident/non-resident.

Ms. Johnson-Williams will provide further information at a later date regarding fee structure.

5. Discussion of a possible 2009 Legislative Initiative for the City of DeSoto.

B. REGULAR SESSION - CALL TO ORDER

Roll call (7 Present, 0 Absent, 0 Excused)

Mayor Waddle called the meeting to order at 7 p.m.

1. Invocation by: Annette Meehan - First Christian Church

2. Pledge of Allegiance led by Councilmember Denise Valentine.

3. Ambassador: Sheila Johnson, Finance
Ms. Johnson was born in Daingerfield, Texas. She currently works in the Accounts Payable division of the Finance Department. She has been with the City since 2004. Prior to the City, she worked for ExxonMobil. Ms. Johnson holds a Bachelors Degree from DallasBaptistUniversity. Ms. Johnson has lived in DeSoto for the past 24 years. Ms. Johnson has been married for 21 years and has two teenage children.

Ms. Johnson enjoys spending time with her family and movies. Her favorite movies are comedies.

Little known fact: Sheila writes with her right hand; however, she does everything else left-handed.

C. PRESENTATIONS

Mayor Waddle presented a Proclamation in recognition of Martin Luther King, Jr. Day, that had been posted on the City’s web site.

Work Session A.3. Discussion of Regional Transportation Council (RTC) Legislative Position and Rail North Texas Proposal.

Click Here to View A.3. Regional Transportation Council

Due to technical difficulties, from 44 minutes 4 seconds through 47 minutes 33 seconds, there is no audio/video available.

1. Presentation of the December 2008 Financial Statements.

Ms. Hallmark read the agenda caption and introduced Camelia Browder, Managing Director of Finance, who presented the financial report.

Mayor Waddle inquired if the tax revenue is on schedule.

Ms. Browder stated that property taxes are on track at just 1/2 % below last year.

D. CONSENT AGENDA

1. Approval of City Council Minutes

a. Regular Meeting - 11-18-08, 01-06-09

Click Here to View 2008-11-18 CC Meeting Minutes

Click Here to View 2009-01-06 CC Meeting Minutes

b. Special Meeting - N/A

2. Acceptance of Board and Commission Minutes

a. Board of Adjustment - N/A

b. Building and Standards Commission - N/A

c. Civil Service Commission - N/A

d. DeSoto Economic Development - N/A

e. Library Board - N/A

f. Park Development Corporation - N/A

g. Planning and Zoning Commission - N/A

h. DeSoto Arts Commission - N/A

i. Keep DeSoto Beautiful - N/A

j. Zoning Board of Adjustment - N/A

k. DeSoto, Texas Historical Foundation - N/A

Ms. Hallmark listed the minutes submitted for Council's consideration.

Motion to approve the Consent Agenda as submitted. Moved by Mayor Pro Tem Sherman, seconded by Councilmember Respess.

Vote to approve the Consent Agenda as submitted. (Approved)

E. PUBLIC HEARINGS

F. REGULAR AGENDA - New Business

1. Consider a Resolution of Support for the Legislative Position and Rail North Texas by the Regional Transportation Council (RTC).

Click Here to View F.1. Management Report

Ms. Hallmark read the agenda caption.

Vote to approve Resolutions of Support for the Legislative position and Rail North Texas by the Regional Transportation Council (RTC). (Approved)

2. Consider confirmation of appointment to the DeSoto, Texas Historical Foundation Board of Directors.

Click Here to View F.2. Management Report

Ms. Hallmark read the agenda caption and presented the background information. Councilmember Denise Valentine named her appointment to represent Place 3.

Vote to confirm the appointment of Ruth Feggett for Place 3 to fulfill an expired term on the DeSoto, Texas Historical Foundation Board of Directors through December 31, 2010. (Approved)

3. Consider a Construction Contract with Laughley Bridge & Construction, Inc. in the amount of $59,097 for the Hampton Road Median Opening Project at Town Center.

Click Here to View F.3. Management Report

Ms. Hallmark read the agenda caption and introduced Crystal Owens, City Engineer, who presented the staff report.

4. Consider a Change Order to the Construction Contract with ForceCon Services, LLC in the amount of $15,000 for the installation of Median Street Lights on Hampton Road from north of Belt Line Road to Danieldale Road.

Click Here to View F.4. Management Report

Ms. Hallmark read the agenda caption and introduced Crystal Owens, City Engineer, who presented the staff report.

Motion to approve a change order to the construction contract with ForceCon Services, LLC in the amount of $15,000. Moved by Mayor Pro Tem Sherman, seconded by Councilmember Respess.

Vote to approve a change order to the construction contract with ForceCon Services, LLC in the amount of $15,000. (Approved)

5. Consider an Interlocal Cooperation Agreement with the City of Colleyville establishing a Cooperative Purchasing Program between the City of Colleyville, Texas and the City of DeSoto.

Click Here to View F.5. Management Report

Ms. Hallmark read the agenda caption and introduced Fred Hart, Fire Chief, who presented the staff report.

Motion to approve an Interlocal Cooperative Purchasing Agreement between the City of DeSoto and the City of Colleyville, Texas. Moved by Councilmember Respess, seconded by Councilmember Lockhart.

Vote to approve an Interlocal Cooperative Purchasing Agreement between the City of DeSoto and the City of Colleyville, Texas. (Approved)

G. REGULAR AGENDA - Old Business

H. CITIZEN APPEARANCES

John Binkley, 300 Bob White, DeSoto - mentioned appreciation for the Council and what they do. On behalf of the Library Advisory Board, he further mentioned the Library services that are available.

I. ANNOUNCEMENTS

Mayor Waddle announced the DeSoto Chamber of Commerce Gala to be held Saturday, January 24th at the MCM Grande. Awards will be presented to the business community.

J. EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION

1. Executive Session: Pursuant to Texas Government Code, Section 551.074 Personnel Matters: Annual Performance Review of City Secretary.

Council convened into Executive Session at 8:37 p.m. and completed Executive Session at 9:47 p.m.

2. Action resulting from Executive Session regarding Personnel Matter.

Motion to increase the City Secretary's salary from $68,000 to $70,100, an approximate 3.08% increase. Moved by Councilmember Respess, seconded by Councilmember Ledbetter.

Vote to increase the City Secretary's salary from $68,000 to $70,100, an approximate 3.08% increase. (Approved)

Mayor Waddle adjourned the meeting at 9:48 p.m.

K. ADJOURNMENT

Mayor Waddle adjourned the Regular Session at 8:19 p.m.

After a short break, the Council will convene in Executive Session.

Jan 20, 2009 City Council Meeting 2009-01-20

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