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6:30 P.M. EMPLOYEE RECOGNITION RECEPTION
A. WORK SESSION
Roll Call: 6 members present, 1 members absent, 0 members excused.
Mayor Waddle called the meeting to order at 6 p.m.
1. Review of Master Agenda by City Manager.
City Manager, Jim Baugh, reviewed upcoming items on the Master Agenda.
Councilmember Lockhart arrived at 6:10 p.m.
2. Discussion of Regular Agenda items.
Mayor Waddle recessed the Work Session at 6:13 p.m. to hold Special Meetings of the DeSoto Housing Finance Corporation and the DeSoto Health Facilities Development Corporation.
3. Hold a meeting of the DeSoto Housing Finance Corporation to elect officers, approve minutes, and consider a treasurer's report.
Click Here to View DeSoto Housing Finance Corp. Information
4. Hold a meeting of the DeSoto Health Facilities Development Corporation to elect officers, approve minutes, and consider the treasurer's report.
Click Here to View DeSoto Health Facilities Dev Corp. Information
Mayor Waddle reconvened the Work Session at 6:20 p.m.
Mr. Baugh commented on the Employee Recognition Program, for which there was a reception.
Mayor Waddle adjourned the Work Session at 6:25 p.m. The Councilmembers will attend the reception and then reconvene in Regular Session.
B. REGULAR SESSION - CALL TO ORDER
Roll Call: 7 members present, 0 members absent, 0 members excused.
Mayor Waddle called the meeting to order at 7 p.m.
1. Invocation by: Ministerial Alliance Volunteer
Invocation provided by Mayor Pro Tem Sherman in the absence of a volunteer from the Ministerial Alliance.
2. Pledge of Allegiance led by Councilmember Carl Williams
3. Ambassador: Matt Dennehy, Fire Department
Matt has been a firefighter/paramedic with the City of
DeSoto
for almost one year.
He graduated from the
DeSoto
Fire
Academy
in 2006 and successfully completed paramedic school this year.
Matt is a newlywed and lives in Forney with his wife Sara. He is a second generation DeSoto firefighter – working alongside his uncle Jim Dennehy.
Matt looks forward to a long career with DeSoto Fire Rescue.
C. PRESENTATIONS
1. Present commended City employees with annual Employee Recognition Awards.
Ms. Hallmark read the agenda caption and introduced City Manager, Jim Baugh and Mayor Waddle, who presented the certificates to the employees who were acknowledged through the 2007-2008 Employee Recognition Awards.
D. CONSENT AGENDA
1. Approval of City Council Minutes
a. Regular Meeting - N/A
b. Special Meeting - N/A
2. Acceptance of Board and Commission Minutes
a. Board of Adjustment - N/A
b. Building and Standards Commission - N/A
c. Civil Service Commission - N/A
d. DeSoto Economic Development - N/A
e. Library Board - 06-05-08, 07-17-08, 08-07-08, 09-04-08
Click Here to View 06-05-08 Library Minutes
Click Here to View 07-17-08 Library Minutes
Click Here to View 08-07-08 Library Minutes
Click Here to View 09-04-08 Library Minutes
f. Park Development Corporation - 09-08-08
Click Here to View 09-08-08 Park Board Minutes
g. Planning and Zoning Commission - 09-09-08
Click Here to View 09-09-08 P&Z Minutes
h. DeSoto Arts Commission - N/A
i. Keep DeSoto Beautiful - N/A
j. Zoning Board of Adjustment - N/A
k. DeSoto, Texas Historical Foundation - N/A
Ms. Hallmark listed the items presented for Council's consideration on the Consent Agenda.
Motion to approve Consent Agenda as presented. Moved by Councilmember Williams, seconded by Mayor Pro Tem Sherman.
Vote to approve Consent Agenda as presented. (Approved)
E. PUBLIC HEARINGS
1. Consider Zoning Case Z-1158-08; an Amendment to the Comprehensive Zoning Ordinance concerning Appendix A-3, Definitions; Section 36, Use Regulations; and Section 43, Supplemental Regulations; and adopting Ordinance.
Click Here to View E.1. Management Report
Ms. Hallmark read the agenda caption and introduced Edlyn Vatthauer, who presented the staff report.
Motion to open Public Hearing Moved by Councilmember Respess, seconded by Mayor Pro Tem Sherman.
Vote to open Public Hearing (Approved)
Councilmember Respess asked for clarification regarding the 15% rule for the accessory retail definition.
Mr. Vatthauer commented that restriction would allow a small amount of retail.
Councilmember Respess asked if it would apply to a building such as the Inwood Bank building if someone wanted to set up a small specialty shop in the lobby.
Mayor Pro Tem Sherman asked for clarification of a one-story kiosk.
Mr. Vatthauer explained there are height restrictions.
Motion to close Public Hearing Moved by Councilmember Respess, seconded by Councilmember Williams.
Vote to close Public Hearing (Approved)
Ms. Hallmark read the Ordinance caption into the public record.
Motion to approve Zoning Case Z-1158-08, an amendment the Comprehensive Zoning Ordinance concerning Appendix A-3, Definitions; Section 36, Use Regulations; and Section 43, Supplemental Regulations, concerning the uses Accessory Retail or Service, Kiosk, and Manufacturing and Assembly Process (light); and adopt Ordinance #1808-08. Moved by Mayor Pro Tem Sherman, seconded by Councilmember Lockhart.
Vote to approve Zoning Case Z-1158-08, an amendment the Comprehensive Zoning Ordinance concerning Appendix A-3, Definitions; Section 36, Use Regulations; and Section 43, Supplemental Regulations, concerning the uses Accessory Retail or Service, Kiosk, and Manufacturing and Assembly Process (light); and adopt Ordinance #. (Approved)
F. REGULAR AGENDA - New Business
1. Consider approval of a Purchase Order in the amount of $159,537.04 for SunGard THE Inc. for continuation of Software Maintenance and Support of Public Safety Software used by agency members of SWRCC.
Click Here to View F.1. Management Report
Ms. Hallmark read the agenda caption and introduced Sharon Schauer, Communications Manager of the Southwest Regional Communications Center, who presented the staff report.
Councilmember Williams asked if the price tag of $138,000 included common modules used by each city.
Ms. Schauer explained there are certain things identified that are unique to DeSoto’s system and others that are unique to the other cities. The number provided is split three ways then the unique items are added to it.
Councilmember Respess asked for clarification of the column entitled, "Due for Inv. 13790".
Ms. Schauer explained it was for recordkeeping purposes to keep track of certain items.
Councilmember Respess inquired if the ongoing annual cost of maintaining system is $150,000.
Ms. Schauer explained that was the case so far this year; however, past history has shown approximately 3% increase - barring future purchases.
Motion to approve an expenditure of $159,537.04 to cover the cost of annual software maintenance/updates of the OSSI Software system from SunGard HTE Inc. from October 1, 2008 to September 30, 2009. Moved by Councilmember Williams, seconded by Councilmember Respess.
Vote to approve an expenditure of $159,537.04 to cover the cost of annual software maintenance/updates of the OSSI Software system from SunGard HTE Inc. from October 1, 2008 to September 30, 2009. (Approved)
2. Consider a request to authorize a Purchase Order be issued in the amount of $72,000 for Empirical Networks, LTD for the Outsourced Information Technology Services supporting the Southwest Regional Communications Center.
Click Here to View F.2. Management Report
Ms. Hallmark read the agenda caption and introduced Sharon Schauer, Communications Manager for the Southwestern Regional Communications Center, who presented the staff report.
Councilmember Respess asked if this is a fixed price for the two year period and asked for clarification of what we get for the money.
Ms. Schauer explained the technicians are on-call 24/7 and able to respond within 4 hours; they are on site a minimum of 16 hrs per week; have a network specialist who takes care of the web site; they are familiar with the software and hardware needs; do a lot of hands-on items such as networking.
Mr. Baugh reminded Council that the City had a person in SWRCC who did this work but decided a few years ago, because of the diversity of the technology needs, to contract this out and it turns out to be more cost effective.
Ms. Schauer stated that Empirical Networks was intiially contracted to network the SWRCC to the state system was was already familiar with the networking.
Councilmember Respess commented that SWRCC gets 16 hours a week of on site technical service and asked if the on-call support is built in and what has typically been their on-call experience?
Ms. Schauer stated they have had a good experience and have received at least 100 hours.
Motion to approve the request to authorize a purchase order be issued for Empirical Networks, Ltd. in the amount of $72,000, for Information Technology Outsourced services for the current fiscal year, which is year two of their awarded two year contract. Moved by Councilmember Respess, seconded by Councilmember Lockhart.
Vote to approve the request to authorize a purchase order be issued for Empirical Networks, Ltd. in the amount of $72,000, for Information Technology Outsourced services for the current fiscal year, which is year two of their awarded two year contract. (Approved)
G. REGULAR AGENDA - Old Business
H. CITIZEN APPEARANCES
I. ANNOUNCEMENTS
Mayor Waddle welcomed Lois Glander, a DeSoto resident who has been a frequent attendee at the Council meetings, but had been absent for a short time due to illness.
J. EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION
K. ADJOURNMENT
Mayor Waddle adjourned the meeting at 7:43 p.m.
Oct 21, 2008 City Council Meeting 2008-10-21
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6:30 P.M. EMPLOYEE RECOGNITION RECEPTION
A. WORK SESSION
Roll Call: 6 members present, 1 members absent, 0 members excused.
Mayor Waddle called the meeting to order at 6 p.m.
1. Review of Master Agenda by City Manager.
City Manager, Jim Baugh, reviewed upcoming items on the Master Agenda.
Councilmember Lockhart arrived at 6:10 p.m.
2. Discussion of Regular Agenda items.
Mayor Waddle recessed the Work Session at 6:13 p.m. to hold Special Meetings of the DeSoto Housing Finance Corporation and the DeSoto Health Facilities Development Corporation.
3. Hold a meeting of the DeSoto Housing Finance Corporation to elect officers, approve minutes, and consider a treasurer's report.
Click Here to View DeSoto Housing Finance Corp. Information
4. Hold a meeting of the DeSoto Health Facilities Development Corporation to elect officers, approve minutes, and consider the treasurer's report.
Click Here to View DeSoto Health Facilities Dev Corp. Information
Mayor Waddle reconvened the Work Session at 6:20 p.m.
Mr. Baugh commented on the Employee Recognition Program, for which there was a reception.
Mayor Waddle adjourned the Work Session at 6:25 p.m. The Councilmembers will attend the reception and then reconvene in Regular Session.
B. REGULAR SESSION - CALL TO ORDER
Roll Call: 7 members present, 0 members absent, 0 members excused.
Mayor Waddle called the meeting to order at 7 p.m.
1. Invocation by: Ministerial Alliance Volunteer
Invocation provided by Mayor Pro Tem Sherman in the absence of a volunteer from the Ministerial Alliance.
2. Pledge of Allegiance led by Councilmember Carl Williams
3. Ambassador: Matt Dennehy, Fire Department
Matt has been a firefighter/paramedic with the City of
DeSoto
for almost one year.
He graduated from the
DeSoto
Fire
Academy
in 2006 and successfully completed paramedic school this year.
Matt is a newlywed and lives in Forney with his wife Sara. He is a second generation DeSoto firefighter – working alongside his uncle Jim Dennehy.
Matt looks forward to a long career with DeSoto Fire Rescue.
C. PRESENTATIONS
1. Present commended City employees with annual Employee Recognition Awards.
Ms. Hallmark read the agenda caption and introduced City Manager, Jim Baugh and Mayor Waddle, who presented the certificates to the employees who were acknowledged through the 2007-2008 Employee Recognition Awards.
D. CONSENT AGENDA
1. Approval of City Council Minutes
a. Regular Meeting - N/A
b. Special Meeting - N/A
2. Acceptance of Board and Commission Minutes
a. Board of Adjustment - N/A
b. Building and Standards Commission - N/A
c. Civil Service Commission - N/A
d. DeSoto Economic Development - N/A
e. Library Board - 06-05-08, 07-17-08, 08-07-08, 09-04-08
Click Here to View 06-05-08 Library Minutes
Click Here to View 07-17-08 Library Minutes
Click Here to View 08-07-08 Library Minutes
Click Here to View 09-04-08 Library Minutes
f. Park Development Corporation - 09-08-08
Click Here to View 09-08-08 Park Board Minutes
g. Planning and Zoning Commission - 09-09-08
Click Here to View 09-09-08 P&Z Minutes
h. DeSoto Arts Commission - N/A
i. Keep DeSoto Beautiful - N/A
j. Zoning Board of Adjustment - N/A
k. DeSoto, Texas Historical Foundation - N/A
Ms. Hallmark listed the items presented for Council's consideration on the Consent Agenda.
Motion to approve Consent Agenda as presented. Moved by Councilmember Williams, seconded by Mayor Pro Tem Sherman.
Vote to approve Consent Agenda as presented. (Approved)
E. PUBLIC HEARINGS
1. Consider Zoning Case Z-1158-08; an Amendment to the Comprehensive Zoning Ordinance concerning Appendix A-3, Definitions; Section 36, Use Regulations; and Section 43, Supplemental Regulations; and adopting Ordinance.
Click Here to View E.1. Management Report
Ms. Hallmark read the agenda caption and introduced Edlyn Vatthauer, who presented the staff report.
Motion to open Public Hearing Moved by Councilmember Respess, seconded by Mayor Pro Tem Sherman.
Vote to open Public Hearing (Approved)
Councilmember Respess asked for clarification regarding the 15% rule for the accessory retail definition.
Mr. Vatthauer commented that restriction would allow a small amount of retail.
Councilmember Respess asked if it would apply to a building such as the Inwood Bank building if someone wanted to set up a small specialty shop in the lobby.
Mayor Pro Tem Sherman asked for clarification of a one-story kiosk.
Mr. Vatthauer explained there are height restrictions.
Motion to close Public Hearing Moved by Councilmember Respess, seconded by Councilmember Williams.
Vote to close Public Hearing (Approved)
Ms. Hallmark read the Ordinance caption into the public record.
Motion to approve Zoning Case Z-1158-08, an amendment the Comprehensive Zoning Ordinance concerning Appendix A-3, Definitions; Section 36, Use Regulations; and Section 43, Supplemental Regulations, concerning the uses Accessory Retail or Service, Kiosk, and Manufacturing and Assembly Process (light); and adopt Ordinance #1808-08. Moved by Mayor Pro Tem Sherman, seconded by Councilmember Lockhart.
Vote to approve Zoning Case Z-1158-08, an amendment the Comprehensive Zoning Ordinance concerning Appendix A-3, Definitions; Section 36, Use Regulations; and Section 43, Supplemental Regulations, concerning the uses Accessory Retail or Service, Kiosk, and Manufacturing and Assembly Process (light); and adopt Ordinance #. (Approved)
F. REGULAR AGENDA - New Business
1. Consider approval of a Purchase Order in the amount of $159,537.04 for SunGard THE Inc. for continuation of Software Maintenance and Support of Public Safety Software used by agency members of SWRCC.
Click Here to View F.1. Management Report
Ms. Hallmark read the agenda caption and introduced Sharon Schauer, Communications Manager of the Southwest Regional Communications Center, who presented the staff report.
Councilmember Williams asked if the price tag of $138,000 included common modules used by each city.
Ms. Schauer explained there are certain things identified that are unique to DeSoto’s system and others that are unique to the other cities. The number provided is split three ways then the unique items are added to it.
Councilmember Respess asked for clarification of the column entitled, "Due for Inv. 13790".
Ms. Schauer explained it was for recordkeeping purposes to keep track of certain items.
Councilmember Respess inquired if the ongoing annual cost of maintaining system is $150,000.
Ms. Schauer explained that was the case so far this year; however, past history has shown approximately 3% increase - barring future purchases.
Motion to approve an expenditure of $159,537.04 to cover the cost of annual software maintenance/updates of the OSSI Software system from SunGard HTE Inc. from October 1, 2008 to September 30, 2009. Moved by Councilmember Williams, seconded by Councilmember Respess.
Vote to approve an expenditure of $159,537.04 to cover the cost of annual software maintenance/updates of the OSSI Software system from SunGard HTE Inc. from October 1, 2008 to September 30, 2009. (Approved)
2. Consider a request to authorize a Purchase Order be issued in the amount of $72,000 for Empirical Networks, LTD for the Outsourced Information Technology Services supporting the Southwest Regional Communications Center.
Click Here to View F.2. Management Report
Ms. Hallmark read the agenda caption and introduced Sharon Schauer, Communications Manager for the Southwestern Regional Communications Center, who presented the staff report.
Councilmember Respess asked if this is a fixed price for the two year period and asked for clarification of what we get for the money.
Ms. Schauer explained the technicians are on-call 24/7 and able to respond within 4 hours; they are on site a minimum of 16 hrs per week; have a network specialist who takes care of the web site; they are familiar with the software and hardware needs; do a lot of hands-on items such as networking.
Mr. Baugh reminded Council that the City had a person in SWRCC who did this work but decided a few years ago, because of the diversity of the technology needs, to contract this out and it turns out to be more cost effective.
Ms. Schauer stated that Empirical Networks was intiially contracted to network the SWRCC to the state system was was already familiar with the networking.
Councilmember Respess commented that SWRCC gets 16 hours a week of on site technical service and asked if the on-call support is built in and what has typically been their on-call experience?
Ms. Schauer stated they have had a good experience and have received at least 100 hours.
Motion to approve the request to authorize a purchase order be issued for Empirical Networks, Ltd. in the amount of $72,000, for Information Technology Outsourced services for the current fiscal year, which is year two of their awarded two year contract. Moved by Councilmember Respess, seconded by Councilmember Lockhart.
Vote to approve the request to authorize a purchase order be issued for Empirical Networks, Ltd. in the amount of $72,000, for Information Technology Outsourced services for the current fiscal year, which is year two of their awarded two year contract. (Approved)
G. REGULAR AGENDA - Old Business
H. CITIZEN APPEARANCES
I. ANNOUNCEMENTS
Mayor Waddle welcomed Lois Glander, a DeSoto resident who has been a frequent attendee at the Council meetings, but had been absent for a short time due to illness.
J. EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION
K. ADJOURNMENT
Mayor Waddle adjourned the meeting at 7:43 p.m.
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