Video index
AGENDA
Roll Call: 6 members present, 1 members absent, 0 members excused.
Mayor Sherman called the meeting to order at 6:04pm. Councilmember Proctor was not in attendance.
Dr. Richardson, City Manager, welcomed everyone and gave an overview of the order of business. He requested that questions should be asked during the sections reviewed so that the meeting can move expeditiously.
Edena Atmore, Director of Finance, gave an overview of the Planning Budget Workshop agenda and introduced members of the Budget Team.
1. 2014 General Fund Budget Update (Expenses versus Revenues) and Year-End Projections
Discussion of 2014 Revenues and Expenditures for FY 2013 and FY 2014 through February, 2014.
Reviewed the General Fund for FY 2012, 2013, and 2014.
Discussed Revenues, Appropriations and uses of Fund Balance and Expenditures by Department.
Council discussion of revenue planning for FY 2015 versus prior years, sales tax revenue and franchise cable television.
2. Consider Possible Uses of Available Fund Balance in the General Fund
3. 2015 Fiscal Year General Fund Operations and Maintenance Budget
Discussion of 2015 Proposed Tax Rate and Objectives, FY 2014 Capital Planning and Debt Refunding, taxable property values and tax rates, planning and proposed 2015 Fund Balance uses and 2014 Budget Amendments. The amendments included: User-Fee Analysis moved to Finance, Fireworks moved to Parks and Recreation, Christmas Tree Lighting ceremony moved to Parks and Recreation and Texas One: Tier 2 - ends 2014.
Council discussion regarding the stabilization fund.
Council discussion regarding grants and/or funds provided to CERT through the Fire Department of $5,000 and a commitment from the City to address domestic violence.
Dr. Richardson also discussed the 1% payroll increase for staff as well as the one time, year end award. It was the consensus of the council to move forward with the 1% increase and one time end of the year award for staff.
Ms. Atmore advised the Council about the finance software update and that they are in the beginning planning phase of the $1.5 million project.
Mayor Sherman expressed his concern and interest for resources allocated to domestic violence as well as review neighborhood grant allocations and to explore how much the City allocates each year.
Councilmember McCowan suggested allocating $25,000 to the domestic violence initiative. Things to consider with the initiative: scope of services provided, vision of the initiative as well as what issues are being addressed with resources.
Councilmember Zander advised the Council that he would like to fund CERT for the next two years. The Fire Department will investigate their budget to see if monies are available.
Mayor Pro Tem Ledbetter expressed her interest in executing the Pilot Transportation Program for seniors and disabled individuals for 2-3 years.
4. 2015 Fiscal Year Public Utility Fund Budget
Council discussion regarding the meter reader replacement timelines for installation, future training programs, and clarification of $1.3 million for meter replacement. Council also discussed the transfers to capital projects.
5. Compensation Study
Kathleen Shields, Human Resources Director, gave a brief overview of the Compensation Study. Specifically, she discussed that the City will be working with a consultant to evaluate and rank staff positions which would begin within the next 30 days. The entire process is estimated to take approximately 4 months to complete. This pay study will include the review of positions in the private sector.
Council discussion regarding if the findings (i.e. underpaid or overpaid) would affect the overall budget and approximately where the City of DeSoto stands in today's market.
Mayor Sherman recessed the meeting for 10 minutes at 7:20pm.
Mayor Sherman reconvened the meeting at 7:34pm. Mayor Pro Tem Ledbetter was excused from the meeting.
Roll Call: 6 members present, 1 members absent, 0 members excused.
7. Discussion of Hotel/Motel Occupancy Fund
Council discussion regarding the following:
*DeSoto Chamber of Commerce Contingency Fund (Note: Too early to discuss as the Chamber has not submitted a budget)
*Christmas Parade: The need to ensure that an entity (Chamber or City) provide funding early so there are no issues.
*Tourism Incentive Program - Scheduled to be implemented FY 2015
*Bond Debt Service
*LED Billboards and the consensus to move forward with the proposal.
8. Discussion of Other Funds
Discussion of the following:
*Sanitation Fund
*Energy Management Fund
9. Discussion of Debt Service
Discussion of the Bond Debt Service Fund
10. Review and Discussion of Fiscal Year 2015 Budget Calendar
Ms. Atmore reviewed the Budget Calendar highlighting significant dates and asked the Council if there was anything that the Council wished to include in the budget. Mayor Pro Tem Ledbetter asked that there be an increase in the budget to accommodate the Mayor's tentative international travel though Sister Cities to destinations such as China, South America and Africa. Ms. Morris, City Secretary, asked to include in the budget funds allocated for Special Elections (i.e. Run-Off Elections).
Having no further business to discuss, Mayor Sherman adjourned the meeting at 8:25pm.
Apr 03, 2014 City Council Meeting 2014-04-03 Planning Budget (Special Meeting)
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AGENDA
Roll Call: 6 members present, 1 members absent, 0 members excused.
Mayor Sherman called the meeting to order at 6:04pm. Councilmember Proctor was not in attendance.
Dr. Richardson, City Manager, welcomed everyone and gave an overview of the order of business. He requested that questions should be asked during the sections reviewed so that the meeting can move expeditiously.
Edena Atmore, Director of Finance, gave an overview of the Planning Budget Workshop agenda and introduced members of the Budget Team.
1. 2014 General Fund Budget Update (Expenses versus Revenues) and Year-End Projections
Discussion of 2014 Revenues and Expenditures for FY 2013 and FY 2014 through February, 2014.
Reviewed the General Fund for FY 2012, 2013, and 2014.
Discussed Revenues, Appropriations and uses of Fund Balance and Expenditures by Department.
Council discussion of revenue planning for FY 2015 versus prior years, sales tax revenue and franchise cable television.
2. Consider Possible Uses of Available Fund Balance in the General Fund
3. 2015 Fiscal Year General Fund Operations and Maintenance Budget
Discussion of 2015 Proposed Tax Rate and Objectives, FY 2014 Capital Planning and Debt Refunding, taxable property values and tax rates, planning and proposed 2015 Fund Balance uses and 2014 Budget Amendments. The amendments included: User-Fee Analysis moved to Finance, Fireworks moved to Parks and Recreation, Christmas Tree Lighting ceremony moved to Parks and Recreation and Texas One: Tier 2 - ends 2014.
Council discussion regarding the stabilization fund.
Council discussion regarding grants and/or funds provided to CERT through the Fire Department of $5,000 and a commitment from the City to address domestic violence.
Dr. Richardson also discussed the 1% payroll increase for staff as well as the one time, year end award. It was the consensus of the council to move forward with the 1% increase and one time end of the year award for staff.
Ms. Atmore advised the Council about the finance software update and that they are in the beginning planning phase of the $1.5 million project.
Mayor Sherman expressed his concern and interest for resources allocated to domestic violence as well as review neighborhood grant allocations and to explore how much the City allocates each year.
Councilmember McCowan suggested allocating $25,000 to the domestic violence initiative. Things to consider with the initiative: scope of services provided, vision of the initiative as well as what issues are being addressed with resources.
Councilmember Zander advised the Council that he would like to fund CERT for the next two years. The Fire Department will investigate their budget to see if monies are available.
Mayor Pro Tem Ledbetter expressed her interest in executing the Pilot Transportation Program for seniors and disabled individuals for 2-3 years.
4. 2015 Fiscal Year Public Utility Fund Budget
Council discussion regarding the meter reader replacement timelines for installation, future training programs, and clarification of $1.3 million for meter replacement. Council also discussed the transfers to capital projects.
5. Compensation Study
Kathleen Shields, Human Resources Director, gave a brief overview of the Compensation Study. Specifically, she discussed that the City will be working with a consultant to evaluate and rank staff positions which would begin within the next 30 days. The entire process is estimated to take approximately 4 months to complete. This pay study will include the review of positions in the private sector.
Council discussion regarding if the findings (i.e. underpaid or overpaid) would affect the overall budget and approximately where the City of DeSoto stands in today's market.
Mayor Sherman recessed the meeting for 10 minutes at 7:20pm.
Mayor Sherman reconvened the meeting at 7:34pm. Mayor Pro Tem Ledbetter was excused from the meeting.
Roll Call: 6 members present, 1 members absent, 0 members excused.
7. Discussion of Hotel/Motel Occupancy Fund
Council discussion regarding the following:
*DeSoto Chamber of Commerce Contingency Fund (Note: Too early to discuss as the Chamber has not submitted a budget)
*Christmas Parade: The need to ensure that an entity (Chamber or City) provide funding early so there are no issues.
*Tourism Incentive Program - Scheduled to be implemented FY 2015
*Bond Debt Service
*LED Billboards and the consensus to move forward with the proposal.
8. Discussion of Other Funds
Discussion of the following:
*Sanitation Fund
*Energy Management Fund
9. Discussion of Debt Service
Discussion of the Bond Debt Service Fund
10. Review and Discussion of Fiscal Year 2015 Budget Calendar
Ms. Atmore reviewed the Budget Calendar highlighting significant dates and asked the Council if there was anything that the Council wished to include in the budget. Mayor Pro Tem Ledbetter asked that there be an increase in the budget to accommodate the Mayor's tentative international travel though Sister Cities to destinations such as China, South America and Africa. Ms. Morris, City Secretary, asked to include in the budget funds allocated for Special Elections (i.e. Run-Off Elections).
Having no further business to discuss, Mayor Sherman adjourned the meeting at 8:25pm.
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