Video index
A. WORK SESSION
Roll Call: 6 members present, 1 members absent, 0 members excused.
Mayor Sherman called the meeting to order at 6:00pm.
Tracie Hlavinka, Assistant to the City Manager, reviewed the Master Agenda highlighting the Adopt-A-Street Banquet which will be held on September 5, 2013 beginning at 7pm.
1. Discussion of the Renovation Project for the Public Utility/Court Services payment window and customer service desk area
Roll Call: 7 members present, 0 members absent, 0 members excused.
Dick North arrived at the meeting at 6:10pm.
Isom Cameron, Public Works Managing Director, discussed the payment window and service desk reconstruction to include the following areas:
1. Background (City Manager's initiative)
2. Scope of Project (demolition of area, removal of payment window, dry wall and sliding door, etc.)
3. Reconstruction (new telephone area, handicap payment window, bullet proof glass, relocation of entry door, paint matching, etc.)
Council discussion regarding being able to see city employees clearly through the new window, the number of windows to include a handicap area, seating arrangements, Request for Proposal (RFP) process used to advertise, the differences in costs of the other vendors who submitted proposals, whether or not any criminal activity has occurred at the Utility Billing and Municipal Court windows, metal detectors, electronic speakers, custom cabinets, other Best Southwest cities Utility Billing and Municipal Court areas, the lack of bids for the project, and employees' safety. A comment was also made that the City is moving forward in an organized, proactive fashion.
Mayor Sherman adjourned the meeting at 6:44pm.
B. REGULAR SESSION - CALL TO ORDER
Roll Call: 7 members present, 0 members absent, 0 members excused.
1. Announcement of emergency procedures and exits: Fire Department
2. Invocation by: Charles M. DeCuir, Bon Air Baptist Church
3. Pledge of Allegiance led by Councilmember Kristine Clark
4. Introduction of Ambassador: David Ellis, Development Services
C. PRESENTATIONS
No presentations scheduled for this agenda.
D. CONSENT AGENDA
Submitted for Council consideration are minutes from the DeSoto City Council as well as consider confirmation of appointment to the Library Advisory Board.
Motion to approve as submitted. Moved by Mayor Pro Tem Ledbetter, seconded by Councilmember McCowan.
Vote to approve as submitted. (Approved)
1. Approval of City Council Minutes
a. Regular Meeting - 08-06-13
2013-08-06 City Council Meeting Minutes
b. Special Meeting - N/A
2. Acceptance of Board and Commission Minutes
a. Arts Commission - N/A
b. Building and Standards Commission - N/A
c. Civil Service Commission - N/A
d. DeSoto Economic Development - N/A
e. DeSoto, Texas Historical Foundation - N/A
f. Keep DeSoto Beautiful - N/A
g. Library Advisory Board - N/A
h. Park Development Corporation - N/A
i. Planning and Zoning - N/A
j. Zoning Board of Adjustment - N/A
3. Other Items
a. Consider confirmation of appointment to the Library Advisory Board.
Click Here to View D.3.a. Management Report
E. PUBLIC HEARINGS
1. Public Hearing on the proposed Budget, Tax Rate, Capital Improvement Program (CIP), and Business Plan for FY 2013-2014 and FY 2014-2015.
Click Here to View E.1. Management Report
Ms. Morris read the agenda caption and introduced Edena Atmore, Finance Director, who presented the staff report.
Motion to open Public Hearing Moved by Councilmember Zander, seconded by Councilmember Clark.
Vote to open Public Hearing (Approved)
Motion to close Public Hearing Moved by Councilmember Clark, seconded by Councilmember McCowan.
Vote to close Public Hearing (Approved)
No further action taken or questions raised.
2. Consider an Ordinance adopting the Budget and Assessment Rate for the Candle Meadow Public Improvement District (CMPID), the Five Year Plan, a Budget for FY 2013-2014, and levy a Special Assessment for 2013.
Click Here to View E.2. Management Report
Ms. Morris read the agenda caption and introduced Edena Atmore, Finance Director, who presented the staff report.
Motion to open Public Hearing Moved by Councilmember Zander, seconded by Councilmember North.
Vote to open Public Hearing (Approved)
Council discussion regarding the decrease in rate, criteria for becoming a Public Improvement District (PID), and maintenance fees for the swimming pool and whether or not the budget includes a lifeguard.
Motion to close Public Hearing Moved by Councilmember Zander, seconded by Councilmember North.
Vote to close Public Hearing (Approved)
Ms. Morris read the ordinance into the public record.
Motion to approve an Ordinance adopting the Five Year Plan, the FY 2013-2014 Budget, and the 2013 Assessment Rate of 22.81 cents per $100 valuation. Moved by Councilmember Zander, seconded by Councilmember McCowan.
Vote to approve an Ordinance adopting the Five Year Plan, the FY 2013-2014 Budget, and the 2013 Assessment Rate of 22.81 cents per $100 valuation. (Approved)
F. REGULAR AGENDA - New Business
1. Consider authorizing the Mayor to execute a construction contract with Concrete Conservation Incorporated in the amount of $297,890 and establish a total project budget in the amount of $579,596 for the Bee Branch Basin and Basin O Phase One (1) Renovation Project.
Click Here to View F.1. Management Report
Ms. Morris read the agenda caption and introduced Crystal Owens, City Engineer, who presented the staff report.
Council discussion regarding the clarification of Phase 1 and Phase 2 renovations (i.e. repair vs. cleaning), the timeframe for renovation (Note: timeframe was not listed; however, will be listed on the City Council Friday Update), possible traffic impact, the possibility of three phases, the aging of infrastructure and the maintenance costs.
Motion to approve and authorize the Mayor to execute the construction contract with Concrete Conservation, Inc. in the amount of $297,890 (construction + contingency) and establish a total project budget in the amount of $579,596 for the Bee Branch and Basin O Phase 1 Renovation Project. Moved by Councilmember McCowan, seconded by Mayor Pro Tem Ledbetter.
Vote to approve and authorize the Mayor to execute the construction contract with Concrete Conservation, Inc. in the amount of $297,890 (construction + contingency) and establish a total project budget in the amount of $579,596 for the Bee Branch and Basin O Phase 1 Renovation Project. (Approved)
2. Consider award of a construction contract to Interior Design Group (IDG) Services, Incorporated, for a total amount of $162,000 for the reconstruction of the Municipal Court and Utility Billing payment window and service counter.
Click Here to View F.2. Management Report
Ms. Morris read the agenda caption and introduced Isom Cameron, Public Utilities Managing Director, who presented the staff report.
Council discussion regarding the handicap accessibility of the new renovations, description of the renovations, possible impact on customer service, the amount of funds needed for the project and the process of selecting a vendor. It should be noted that staff were commended for being proactive in an organized fashion regarding the implementation of safety and security measures.
Ms. Helfienbein, who resides at 200 Wesley, expressed her concerns to the City Council regarding the amount of money being spent for employee safety and whether or not the City has deteriorated as such there is a need for this type of security. Mayor Sherman addressed Ms. Helfienbein's concerns regarding public safety and the transparency of the City.
Motion to award the construction contract for the reconstruction of the payment window and service counter, for a total amount of $162,000, to Interior Design Group Services, Inc. Moved by Councilmember North, seconded by Councilmember McCowan.
Vote to award the construction contract for the reconstruction of the payment window and service counter, for a total amount of $162,000, to Interior Design Group Services, Inc. (Approved)
3. Consider an Ordinance providing for an Education Incentive Program.
Click Here to View F.3. Management Report
Ms. Morris read the agenda caption and introduced Kathleen Shields, Human Resource Director, who presented the staff report.
Council discussion regarding clarification regarding Civil Service certification pay (no change), fully accredited institutions, verification process (i.e. official transcripts), clarification of the levels of pay for Civil Service, and discussion of any other cities in the Best Southwest who provide incentive pay.
Ms. Morris read the Ordinance into public record.
Motion to approve an Ordinance providing for an education and certification pay program, effective October 1, 2013. Moved by Councilmember Ledbetter, seconded by Councilmember Proctor.
Vote to approve an Ordinance providing for an education and certification pay program, effective October 1, 2013. (Approved)
G. REGULAR AGENDA - Old Business
H. CITIZEN APPEARANCES
Debbie Hicks 1616 Laurel Springs Court DeSoto, TX 75115
I. ITEMS OF COMMUNITY INTEREST
James Zander
DeSoto Dining and Dialogue
September 21, 2013
DeSoto ISD
6:30 pm - 9:30pm
For more information: Kathy Jones - contact 972-230-9648
Curtistene McCowan
Literacy Workshop
DeSoto Public Workshop
Saturday, September 14, 2013 @ 2:30pm
Dick North
Photo Contest
Cash prizes
$5.00 per entry - adult
$3.00 per entry - junior
For more information, please contact Kathy Jones at 972-230-9648
Rachel Proctor
"Homeschooler" Play
Friday, September 5, 2013 (opening night)
The play runs from September 6-29, 2013
$20/$25 tickets
Preview tickets/ $12
For more information please call 972-572-0889
Kristine Clark
September 14, 2013
Town Hall Meeting
Discussion of the Capital Improvement Plan (CIP)
Patricia Ledbetter
Fiesta Latino Desoto - FREE
Septemer 15, 2013
3-7pm
Outdoor Amphitheater
Carl Sherman
Job Fair
September 9, 2013
9am-7pm
Dallas Behavioral Healthcare Hospital
DeSoto Civic Center
J. ADJOURNMENT OF REGULAR SESSION
Mayor Sherman adjourned the meeting at 8:21pm.
K. EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION
Sep 03, 2013 City Council Meeting 2013-09-03
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A. WORK SESSION
Roll Call: 6 members present, 1 members absent, 0 members excused.
Mayor Sherman called the meeting to order at 6:00pm.
Tracie Hlavinka, Assistant to the City Manager, reviewed the Master Agenda highlighting the Adopt-A-Street Banquet which will be held on September 5, 2013 beginning at 7pm.
1. Discussion of the Renovation Project for the Public Utility/Court Services payment window and customer service desk area
Roll Call: 7 members present, 0 members absent, 0 members excused.
Dick North arrived at the meeting at 6:10pm.
Isom Cameron, Public Works Managing Director, discussed the payment window and service desk reconstruction to include the following areas:
1. Background (City Manager's initiative)
2. Scope of Project (demolition of area, removal of payment window, dry wall and sliding door, etc.)
3. Reconstruction (new telephone area, handicap payment window, bullet proof glass, relocation of entry door, paint matching, etc.)
Council discussion regarding being able to see city employees clearly through the new window, the number of windows to include a handicap area, seating arrangements, Request for Proposal (RFP) process used to advertise, the differences in costs of the other vendors who submitted proposals, whether or not any criminal activity has occurred at the Utility Billing and Municipal Court windows, metal detectors, electronic speakers, custom cabinets, other Best Southwest cities Utility Billing and Municipal Court areas, the lack of bids for the project, and employees' safety. A comment was also made that the City is moving forward in an organized, proactive fashion.
Mayor Sherman adjourned the meeting at 6:44pm.
B. REGULAR SESSION - CALL TO ORDER
Roll Call: 7 members present, 0 members absent, 0 members excused.
1. Announcement of emergency procedures and exits: Fire Department
2. Invocation by: Charles M. DeCuir, Bon Air Baptist Church
3. Pledge of Allegiance led by Councilmember Kristine Clark
4. Introduction of Ambassador: David Ellis, Development Services
C. PRESENTATIONS
No presentations scheduled for this agenda.
D. CONSENT AGENDA
Submitted for Council consideration are minutes from the DeSoto City Council as well as consider confirmation of appointment to the Library Advisory Board.
Motion to approve as submitted. Moved by Mayor Pro Tem Ledbetter, seconded by Councilmember McCowan.
Vote to approve as submitted. (Approved)
1. Approval of City Council Minutes
a. Regular Meeting - 08-06-13
2013-08-06 City Council Meeting Minutes
b. Special Meeting - N/A
2. Acceptance of Board and Commission Minutes
a. Arts Commission - N/A
b. Building and Standards Commission - N/A
c. Civil Service Commission - N/A
d. DeSoto Economic Development - N/A
e. DeSoto, Texas Historical Foundation - N/A
f. Keep DeSoto Beautiful - N/A
g. Library Advisory Board - N/A
h. Park Development Corporation - N/A
i. Planning and Zoning - N/A
j. Zoning Board of Adjustment - N/A
3. Other Items
a. Consider confirmation of appointment to the Library Advisory Board.
Click Here to View D.3.a. Management Report
E. PUBLIC HEARINGS
1. Public Hearing on the proposed Budget, Tax Rate, Capital Improvement Program (CIP), and Business Plan for FY 2013-2014 and FY 2014-2015.
Click Here to View E.1. Management Report
Ms. Morris read the agenda caption and introduced Edena Atmore, Finance Director, who presented the staff report.
Motion to open Public Hearing Moved by Councilmember Zander, seconded by Councilmember Clark.
Vote to open Public Hearing (Approved)
Motion to close Public Hearing Moved by Councilmember Clark, seconded by Councilmember McCowan.
Vote to close Public Hearing (Approved)
No further action taken or questions raised.
2. Consider an Ordinance adopting the Budget and Assessment Rate for the Candle Meadow Public Improvement District (CMPID), the Five Year Plan, a Budget for FY 2013-2014, and levy a Special Assessment for 2013.
Click Here to View E.2. Management Report
Ms. Morris read the agenda caption and introduced Edena Atmore, Finance Director, who presented the staff report.
Motion to open Public Hearing Moved by Councilmember Zander, seconded by Councilmember North.
Vote to open Public Hearing (Approved)
Council discussion regarding the decrease in rate, criteria for becoming a Public Improvement District (PID), and maintenance fees for the swimming pool and whether or not the budget includes a lifeguard.
Motion to close Public Hearing Moved by Councilmember Zander, seconded by Councilmember North.
Vote to close Public Hearing (Approved)
Ms. Morris read the ordinance into the public record.
Motion to approve an Ordinance adopting the Five Year Plan, the FY 2013-2014 Budget, and the 2013 Assessment Rate of 22.81 cents per $100 valuation. Moved by Councilmember Zander, seconded by Councilmember McCowan.
Vote to approve an Ordinance adopting the Five Year Plan, the FY 2013-2014 Budget, and the 2013 Assessment Rate of 22.81 cents per $100 valuation. (Approved)
F. REGULAR AGENDA - New Business
1. Consider authorizing the Mayor to execute a construction contract with Concrete Conservation Incorporated in the amount of $297,890 and establish a total project budget in the amount of $579,596 for the Bee Branch Basin and Basin O Phase One (1) Renovation Project.
Click Here to View F.1. Management Report
Ms. Morris read the agenda caption and introduced Crystal Owens, City Engineer, who presented the staff report.
Council discussion regarding the clarification of Phase 1 and Phase 2 renovations (i.e. repair vs. cleaning), the timeframe for renovation (Note: timeframe was not listed; however, will be listed on the City Council Friday Update), possible traffic impact, the possibility of three phases, the aging of infrastructure and the maintenance costs.
Motion to approve and authorize the Mayor to execute the construction contract with Concrete Conservation, Inc. in the amount of $297,890 (construction + contingency) and establish a total project budget in the amount of $579,596 for the Bee Branch and Basin O Phase 1 Renovation Project. Moved by Councilmember McCowan, seconded by Mayor Pro Tem Ledbetter.
Vote to approve and authorize the Mayor to execute the construction contract with Concrete Conservation, Inc. in the amount of $297,890 (construction + contingency) and establish a total project budget in the amount of $579,596 for the Bee Branch and Basin O Phase 1 Renovation Project. (Approved)
2. Consider award of a construction contract to Interior Design Group (IDG) Services, Incorporated, for a total amount of $162,000 for the reconstruction of the Municipal Court and Utility Billing payment window and service counter.
Click Here to View F.2. Management Report
Ms. Morris read the agenda caption and introduced Isom Cameron, Public Utilities Managing Director, who presented the staff report.
Council discussion regarding the handicap accessibility of the new renovations, description of the renovations, possible impact on customer service, the amount of funds needed for the project and the process of selecting a vendor. It should be noted that staff were commended for being proactive in an organized fashion regarding the implementation of safety and security measures.
Ms. Helfienbein, who resides at 200 Wesley, expressed her concerns to the City Council regarding the amount of money being spent for employee safety and whether or not the City has deteriorated as such there is a need for this type of security. Mayor Sherman addressed Ms. Helfienbein's concerns regarding public safety and the transparency of the City.
Motion to award the construction contract for the reconstruction of the payment window and service counter, for a total amount of $162,000, to Interior Design Group Services, Inc. Moved by Councilmember North, seconded by Councilmember McCowan.
Vote to award the construction contract for the reconstruction of the payment window and service counter, for a total amount of $162,000, to Interior Design Group Services, Inc. (Approved)
3. Consider an Ordinance providing for an Education Incentive Program.
Click Here to View F.3. Management Report
Ms. Morris read the agenda caption and introduced Kathleen Shields, Human Resource Director, who presented the staff report.
Council discussion regarding clarification regarding Civil Service certification pay (no change), fully accredited institutions, verification process (i.e. official transcripts), clarification of the levels of pay for Civil Service, and discussion of any other cities in the Best Southwest who provide incentive pay.
Ms. Morris read the Ordinance into public record.
Motion to approve an Ordinance providing for an education and certification pay program, effective October 1, 2013. Moved by Councilmember Ledbetter, seconded by Councilmember Proctor.
Vote to approve an Ordinance providing for an education and certification pay program, effective October 1, 2013. (Approved)
G. REGULAR AGENDA - Old Business
H. CITIZEN APPEARANCES
Debbie Hicks 1616 Laurel Springs Court DeSoto, TX 75115
I. ITEMS OF COMMUNITY INTEREST
James Zander
DeSoto Dining and Dialogue
September 21, 2013
DeSoto ISD
6:30 pm - 9:30pm
For more information: Kathy Jones - contact 972-230-9648
Curtistene McCowan
Literacy Workshop
DeSoto Public Workshop
Saturday, September 14, 2013 @ 2:30pm
Dick North
Photo Contest
Cash prizes
$5.00 per entry - adult
$3.00 per entry - junior
For more information, please contact Kathy Jones at 972-230-9648
Rachel Proctor
"Homeschooler" Play
Friday, September 5, 2013 (opening night)
The play runs from September 6-29, 2013
$20/$25 tickets
Preview tickets/ $12
For more information please call 972-572-0889
Kristine Clark
September 14, 2013
Town Hall Meeting
Discussion of the Capital Improvement Plan (CIP)
Patricia Ledbetter
Fiesta Latino Desoto - FREE
Septemer 15, 2013
3-7pm
Outdoor Amphitheater
Carl Sherman
Job Fair
September 9, 2013
9am-7pm
Dallas Behavioral Healthcare Hospital
DeSoto Civic Center
J. ADJOURNMENT OF REGULAR SESSION
Mayor Sherman adjourned the meeting at 8:21pm.
K. EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION
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