Dr. Richardson indicated that the City of DeSoto has received a request for a Residential Variance from a potential resident of the City. Specifically, an individual, who is a registered sex offender, has requested to reside within the city and has requested a variance per our city ordinance.

Council discussion regarding the sensitivity of the applicant, whether or not the case will be heard at a Regular City Council Meeting or a Special City Council Meeting considering the requested urgency, as well as the placement (order) on the agenda. It was the consensus of the Council that the request for a Residential Variance would be held during a Regular City Council Meeting (Public Hearing) and placed at the beginning of the public hearing section.

Dr. Richardson, City Manager, reviewed the Master Agenda highlighting the following areas:

* City Council photos - June 18, 2013
* Management Team photos - July 16, 2013

2. Discussion of Regular Agenda items

No discussion.

3. Brief Council on the request from the City of Dallas to move the city limit line in regards to the tract of land north of Danieldale Road and Old Hickory Road

Edlyn Vautthauer, Planning Manager, briefed City Council on an area north of Danieldale Road and Old Hickory Road that has been identified as not belonging to the City of Dallas nor the City of DeSoto. The City of Dallas is spear-heading the project to move the city limit line and has committed to widening Old Hickory Road which will benefit the City of DeSoto. Mr. Vautthauer and Tom Johnson, Managing Director of Development Services expressed the importance of moving forward due to the fact that USAA Real Estate is interested in the property and if this is not resolved, the property would be located in two different cities.

Council discussion regarding funding of a traffic signal, possible tax abatements and deal points.

4. Brief Council on the result of a Residential Aesthetics Survey conducted to determine what other cities in the Metroplex are doing to address residential aesthetics

Edlyn Vautthauer, Planning Manager, reminded the council that the discussion of aesthetics was born out of the frustration council had with the Dollar General structure; therefore, residential properties are now being considered. Some of the areas that were discussed are the following:

Roof pitch
Design between detached garage and house (same colors and materials)
Front covered porches
Projection of a front facing garage
Single car garage for a 2 bay garage
Windows on all elevations
Foundation of exterior walls/piers exposed more than 10 inches
No uninterrupted wall length
Main entrance location
Exterior facades on houses (same side of street shall vary within every 10 houses)

Council discussion regarding conversations with builders, requirements possibly being too strict, and the city's standard of quality. Mayor Carl Sherman asked the Development Services team to provide the names of the cities which refer to the clauses presented.

5. Discussion pertaining to amending the agreement with Chocolate Mint Foundation for the B.R.A.W.L. Boxing program

Dr. Richardson discussed the BRAWL Boxing program that is currently being conducted in the City's Parks and Recreation Department. He discussed the pros and cons of keeping the program at the City versus moving to the Chocolate Mint Foundation location.

Denise Valentine, former Mayor Pro Tem, was permitted to speak on behalf of the Brothers Real Attentive With Love (BRAWL) program. She gave a brief summary/presentation of how the program is being run and received by the community. She also indicated that the BRAWL program has made a decision, due to the need to expand quickly, to seek private funding and cease their committments with the City of DeSoto; however, discussions are still needed to determine the next steps with regards to the boxing equipment that the City has purchased on behalf of the program.

6. Consider revised Job Description for the proposed Marketing Manager position

Kathleen Shields, Human Resource Director, briefed City Council on the proposed Marketing Position. Some of the highlights included: Whether or not the Marketing position should be an "in house" position or outsourced and the proposed $65,000 allocated salary.

Council discussion regarding hiring a marketing consultant to prepare a strategic marketing plan to include the DeSoto Economic Development Corporation, Desoto Chamber of Commerce and a City Council appointed representative. Van Stripling, School Board Trustee, asked for the School Board to be included in part of the marketing plan. It was the consensus of City Council to move forward with having the City Manager and DeSoto Econonic Development liaison work together to obtain marketing services of a marketing firm.

7. Discuss and Consider the prospect of developing an RFP for a Master Public Art Plan

Due to time contraints, this item was moved to the next scheduled agenda.

2. Pledge of Allegiance led by Councilmember Patricia Ledbetter

3. Introduction of Ambassador: Human Resources

Linda Sharp has been with the City 15 years; 13 years in Finance and 2 years with Human Resources. Linda and her husband own a small construction company and Linda handles all the office duties. Linda and her husband have been married 25 years and have two daughters and 5 grandkids. She enjoys salt water fishing and spending time with her family when she is not working.

C. PRESENTATIONS

1. Presentation of Proclamation in recognition of Juneteenth Celebration.

Ms. Morris read the agenda caption and introduced Mayor Sherman who presented the proclamation. Carolyn Campbell, Special Events Coordinator, accepted the proclamation in recognition of the Juneteenth Celebration.

D. CONSENT AGENDA

Submitted for consideration are minutes from the Civil Service Commission.

1. Approval of City Council Minutes

a. Regular Meeting - N/A

b. Special Meeting - N/A

2. Acceptance of Board and Commission Minutes

a. Arts Commission - N/A

b. Building and Standards Commission - N/A

c. Civil Service Commission - 02-11-13, 05-13-13

2013-05-13 Civil Service Meeting Minutes

2013-02-11 Civil Service Meeting Minutes

d. DeSoto Economic Development - N/A

e. DeSoto, Texas Historical Foundation - N/A

f. Keep DeSoto Beautiful - N/A

g. Library Advisory Board - N/A

h. Park Development Corporation - N/A

i. Planning and Zoning - N/A

j. Zoning Board of Adjustment - N/A

3. Other Items None.

Motion to approve as submitted. Moved by Councilmember Respess, seconded by Councilmember McCowan.

Vote to approve as submitted. (Approved)

E. PUBLIC HEARINGS

No items scheduled for this agenda.

F. REGULAR AGENDA - New Business

1. Consider an Ordinance approving and adopting Rate Schedule "RRM - Rate Review Mechanism" for Atmos Energy Corporation, Mid-Tex division to be in force in the City for a period of time as specified in the Rate Schedule.

Click Here to View F.1. Management Report

Ms. Morris read the agenda caption and introduced Jimmy Stephens, Environmental Health Manager, who presented the staff report.

Council discussion regarding a decrease on the rate on gas over the life of the agreement, transparency, efficiency, natural gas costs, streamling the review, and costs to the consumer. The Atmos Representative gave a brief overview of the Rate Review Mechanism.

Celina Cardenas, Atmos Energy
5420 LBJ Freeway
Dallas, Texas 75240

Ms. Cardenas indicated that she would provide the City Council more information on the progression of natural gas sales after discussion with her colleagues as she could not give specific numbers during the meeting.

Motion to approve an Ordinance approving and adopting rate schedule "RRM - Rate Review Mechanism for Atmos Energy Corporation, Mid-Tex Division, to be enforced in the city for a period of time as specified in the rate schedule. Moved by Councilmember Zander, seconded by Councilmember McCowan.

Vote to approve an Ordinance approving and adopting rate schedule "RRM - Rate Review Mechanism for Atmos Energy Corporation, Mid-Tex Division, to be enforced in the city for a period of time as specified in the rate schedule. (Approved)

2. Consider an Ordinance amending the Code of Ordinances, Article 1.1400 "Code of Conduct".

Click Here to View F.2. Management Report

Ms. Morris read the agenda caption and introduced Lora Stallings, Assistant to the City Manager, who presented the staff report.

Council discussion regarding current or former city councilmember that represents the interest of a specific group (i.e. Homeowners Associations), rules and regulations being consistent and followed, conflicts of interest, background checks (certified statements) for boards and commissions applicants, requirements to become a City Councilmember.

Ms. Morris read the Ordinance into public record.

Motion to approve an Ordinance amending the Code of Ordinances, Article 1.1400 "Code of Conduct." Moved by Councilmember McCowan, seconded by Councilmember Ledbetter.

Vote to approve an Ordinance amending the Code of Ordinances, Article 1.1400 "Code of Conduct." (Approved)

3. Consider a Resolution adopting the Guide for DeSoto Public Officials and the Code of Conduct Complaint Form.

Click Here to View F.3. Management Report

Ms. Morris read the agenda caption and introduced Lora Stallings, Assistant to the City Manager, who presented the staff report.

Council discussion regarding term limits for Boards and Commissions and background checks.

Motion to approve a Resolution adopting the Guide for DeSoto Public Officials and the Code of Conduct Complaint Form to include amending the language on Page 4 - Term Limits, to allow for 6 consecutive years provided those 6 years are within 2 full terms. Moved by Councilmember McCowan, seconded by Councilmember Ledbetter.

Vote to approve a Resolution adopting the Guide for DeSoto Public Officials and the Code of Conduct Complaint Form. (Approved)

4. Consider approval of a renewal with the Wholesale Treated Water Purchase Contract with Dallas Water Utilities (DWU).

Click Here to View F.4. Management Report

Ms. Morris read the agenda caption and introduced Isom Cameron, Managing Director of Public Utilities, who presented the staff report.

Council discussion regarding forecasting of water usage for the next 5 years (5% increase annually), City of Dallas vault, possible alternatives to include wells, restrictions of use of "gray water", how the agreement will allow for the increase in the City's increase in population, daily water usage and the costs associated with having the ability to have access to the City of Dallas Water Utilities, economic reasons to take portions from the City of Dallas verses what the City of Cedar Hill is currently doing with Joe Pool Lake and reasons behind using the 30 year agreement.

Motion to approve the renewal of the Wholesale Treated Water Purchase Contract with Dallas Water Utilities. Moved by Councilmember Zander, seconded by Councilmember Respess.

Vote to approve the renewal of the Wholesale Treated Water Purchase Contract with Dallas Water Utilities. (Approved)

5. Consider a Resolution approving a Master Interlocal Agreement with Dallas County for Transportation Related Maintenance on designated roadways.

Click Here to View F.5. Management Report

Ms. Morris read the agenda caption and introduced Tom Johnson, Development Services Managing Director, who presented the staff report.

Council discussion and clarification regarding Type B roadway classifcations.

Motion to approve a Resolution approving the Master Interlocal Agreement with Dallas County for transportation related maintenance on designated roadways. Moved by Councilmember Proctor, seconded by Councilmember McCowan.

Vote to approve a Resolution approving the Master Interlocal Agreement with Dallas County for transportation related maintenance on designated roadways. (Approved)

6. Consider a Professional Service Contract with Bureau Veritas North America, Inc. for Plan Review and Construction Inspection Services.

Click Here to View F.6. Management Report

Ms. Morris read the agenda caption and introduced Tom Johnson, Development Services Managing Director, who presented the staff report.

Council discussion regarding payment to Bureau Veritas, the contract agreement, differences for the fees, and the percentage of backup services.

Motion to approve a Professional Services contract with Bureau Veritas North Americas Inc. for Plan Review and Construction Inspection Services. Moved by Councilmember McCowan, seconded by Councilmember Proctor.

Vote to approve a Professional Services contract with Bureau Veritas North Americas Inc. for Plan Review and Construction Inspection Services. (Approved)

7. Consider an extension of ground maintenance contracts with Signature Contracting Services, LLC, for a period of four (4) months.

Click Here to View F.7. Management Report

Ms. Morris read the agenda caption and introduced Camiron Smith, Park Maintenance Manager, who presented the staff report.

Council discussion and clarification regarding the breakdown of contracts.

Motion to approve an extension ground maintenance contracts with Signature Contracting Services, LLC, for a period of four (4) months at an amount not to exceed $139,367.78. Moved by Councilmember Ledbetter, seconded by Councilmember Clark.

Vote to approve an extension ground maintenance contracts with Signature Contracting Services, LLC, for a period of four (4) months at an amount not to exceed $139,367.78. (Approved)

G. REGULAR AGENDA - Old Business

H. CITIZEN APPEARANCES

Dorothy Stevens
904 Oak Trail
DeSoto, Texas 75115

Annie Woods
1401 Deer Creek Drive
DeSoto, Texas 75115

There was no one that came forward when the name, Annie Woods, was called.

I. ITEMS OF COMMUNITY INTEREST

Councilmember James Zander announced the following:

Parks and Recreation
Summertime on Belt Line
June 17 - August 2, 2013
Monday - Thursday (1pm until 7pm)
Friday ( 1pm until 7pm)
DeSoto East Middle School
601 Belt Line Road
More information: 972-230-9655

Councilmember Curtistene McCowan announced the following:

Summer Reading Kick Off Party
June 12, 2013
1pm until 3pm
Library
More information: 972-230-9566

Councilmember Sandy Respess announced the following:

DeSoto Public Library Teen Programs:
www.desototeenprograms2013.eventbrite.com
June 18, 2013 - World
June 19, 2013 - Teen College and Career Workshop
June 21, 2013 - Sticky Style Teen Craft Day
June 26, 2013 - Explore careers in radio and television broadcasting
June 28, 2013 - Screen printing for teens
July 3, 2013 - Creative Careers - Art Institue of Dallas
July 5, 2013 - Game Day
July 10, 2013 - Cedar Valley College Presentation
July 12, 2013 - Teen Mystery Craft Day
July 16, 2013 - Teen Money Matters
July 17, 2013 - Cedar Valley Presentation

Councilmember Ledbetter announced the following:

June 15, 2013
2nd Annual Fro-Fest
Cost: $10 (under 12 years - free)
10am - 4pm

Councilmember Clark announced the following:

DeSoto Art League
June 1 - July 30, 2013

Councilmember Rachel Proctor
DeSoto Arts Commission
Fences - by August Wilson
www.aaerp.com
972-572-0998
Thursdays, Friday, Saturday, and Sunday
Ends June 9, 2013
$20/$25

Mayor Sherman announced the following:

June 15, 2013
Run-Off Election - City Councilmember Place 5
Richard (Dick) North (Candidate)
Terrence Campbell (Candidate)

J. ADJOURNMENT OF REGULAR SESSION

Mayor Sherman adjourned the meeting at 9:10pm.

K. EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION

Jun 04, 2013 City Council Meeting 2013-06-04

Full agenda
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A. WORK SESSION

Roll Call: 7 members present, 0 members absent, 0 members excused.

Mayor Sherman called the meeting to order at 5:00pm.

1. Review Master Agenda by City Manager

Dr. Richardson, City Manager, reviewed the Master Agenda highlighting the following areas:

* City Council photos - June 18, 2013
* Management Team photos - July 16, 2013

2. Discussion of Regular Agenda items

No discussion.

3. Brief Council on the request from the City of Dallas to move the city limit line in regards to the tract of land north of Danieldale Road and Old Hickory Road

Council discussion regarding funding of a traffic signal, possible tax abatements and deal points.

4. Brief Council on the result of a Residential Aesthetics Survey conducted to determine what other cities in the Metroplex are doing to address residential aesthetics

5. Discussion pertaining to amending the agreement with Chocolate Mint Foundation for the B.R.A.W.L. Boxing program

6. Consider revised Job Description for the proposed Marketing Manager position

7. Discuss and Consider the prospect of developing an RFP for a Master Public Art Plan

Due to time contraints, this item was moved to the next scheduled agenda.

8. Discussion of signage at City Limit Lines

Mayor Sherman adjourned the Work Session at 7:02pm.

B. REGULAR SESSION - CALL TO ORDER

Roll call (7 Present, 0 Absent, 0 Excused)

Mayor Sherman called the meeting to order at 7:10pm.

1. Invocation by: TBD

Jerry Duffied, Fire Chief, provided the invocation for the City Council Meeting.

2. Pledge of Allegiance led by Councilmember Patricia Ledbetter

3. Introduction of Ambassador: Human Resources

C. PRESENTATIONS

1. Presentation of Proclamation in recognition of Juneteenth Celebration.

D. CONSENT AGENDA

Submitted for consideration are minutes from the Civil Service Commission.

1. Approval of City Council Minutes

a. Regular Meeting - N/A

b. Special Meeting - N/A

2. Acceptance of Board and Commission Minutes

a. Arts Commission - N/A

b. Building and Standards Commission - N/A

c. Civil Service Commission - 02-11-13, 05-13-13

2013-05-13 Civil Service Meeting Minutes

2013-02-11 Civil Service Meeting Minutes

d. DeSoto Economic Development - N/A

e. DeSoto, Texas Historical Foundation - N/A

f. Keep DeSoto Beautiful - N/A

g. Library Advisory Board - N/A

h. Park Development Corporation - N/A

i. Planning and Zoning - N/A

j. Zoning Board of Adjustment - N/A

3. Other Items None.

Motion to approve as submitted. Moved by Councilmember Respess, seconded by Councilmember McCowan.

Vote to approve as submitted. (Approved)

E. PUBLIC HEARINGS

No items scheduled for this agenda.

F. REGULAR AGENDA - New Business

1. Consider an Ordinance approving and adopting Rate Schedule "RRM - Rate Review Mechanism" for Atmos Energy Corporation, Mid-Tex division to be in force in the City for a period of time as specified in the Rate Schedule.

Click Here to View F.1. Management Report

Ms. Morris read the agenda caption and introduced Jimmy Stephens, Environmental Health Manager, who presented the staff report.

2. Consider an Ordinance amending the Code of Ordinances, Article 1.1400 "Code of Conduct".

Click Here to View F.2. Management Report

Ms. Morris read the agenda caption and introduced Lora Stallings, Assistant to the City Manager, who presented the staff report.

Ms. Morris read the Ordinance into public record.

Motion to approve an Ordinance amending the Code of Ordinances, Article 1.1400 "Code of Conduct." Moved by Councilmember McCowan, seconded by Councilmember Ledbetter.

Vote to approve an Ordinance amending the Code of Ordinances, Article 1.1400 "Code of Conduct." (Approved)

3. Consider a Resolution adopting the Guide for DeSoto Public Officials and the Code of Conduct Complaint Form.

Click Here to View F.3. Management Report

Ms. Morris read the agenda caption and introduced Lora Stallings, Assistant to the City Manager, who presented the staff report.

Council discussion regarding term limits for Boards and Commissions and background checks.

Vote to approve a Resolution adopting the Guide for DeSoto Public Officials and the Code of Conduct Complaint Form. (Approved)

4. Consider approval of a renewal with the Wholesale Treated Water Purchase Contract with Dallas Water Utilities (DWU).

Click Here to View F.4. Management Report

Ms. Morris read the agenda caption and introduced Isom Cameron, Managing Director of Public Utilities, who presented the staff report.

Motion to approve the renewal of the Wholesale Treated Water Purchase Contract with Dallas Water Utilities. Moved by Councilmember Zander, seconded by Councilmember Respess.

Vote to approve the renewal of the Wholesale Treated Water Purchase Contract with Dallas Water Utilities. (Approved)

5. Consider a Resolution approving a Master Interlocal Agreement with Dallas County for Transportation Related Maintenance on designated roadways.

Click Here to View F.5. Management Report

Ms. Morris read the agenda caption and introduced Tom Johnson, Development Services Managing Director, who presented the staff report.

Council discussion and clarification regarding Type B roadway classifcations.

Vote to approve a Resolution approving the Master Interlocal Agreement with Dallas County for transportation related maintenance on designated roadways. (Approved)

6. Consider a Professional Service Contract with Bureau Veritas North America, Inc. for Plan Review and Construction Inspection Services.

Click Here to View F.6. Management Report

Ms. Morris read the agenda caption and introduced Tom Johnson, Development Services Managing Director, who presented the staff report.

Council discussion regarding payment to Bureau Veritas, the contract agreement, differences for the fees, and the percentage of backup services.

Vote to approve a Professional Services contract with Bureau Veritas North Americas Inc. for Plan Review and Construction Inspection Services. (Approved)

7. Consider an extension of ground maintenance contracts with Signature Contracting Services, LLC, for a period of four (4) months.

Click Here to View F.7. Management Report

Ms. Morris read the agenda caption and introduced Camiron Smith, Park Maintenance Manager, who presented the staff report.

Council discussion and clarification regarding the breakdown of contracts.

Vote to approve an extension ground maintenance contracts with Signature Contracting Services, LLC, for a period of four (4) months at an amount not to exceed $139,367.78. (Approved)

G. REGULAR AGENDA - Old Business

H. CITIZEN APPEARANCES

Dorothy Stevens
904 Oak Trail
DeSoto, Texas 75115

Annie Woods
1401 Deer Creek Drive
DeSoto, Texas 75115

There was no one that came forward when the name, Annie Woods, was called.

I. ITEMS OF COMMUNITY INTEREST

J. ADJOURNMENT OF REGULAR SESSION

Mayor Sherman adjourned the meeting at 9:10pm.

Jun 04, 2013 City Council Meeting 2013-06-04

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