City Manager Richardson indicated that there will be a new security procedure in place effective today. Specifically, before every City Council Meeting, our Emergency Preparedness Manager, Chief Jerry Duffield, will brief the public regarding the location of safe areas and exits in case of an emergency.

1. Review of Master Agenda by City Manager

Dr. Richardson reviewed the Master Agenda, highlighting the following events:

City Council Summer Retreat - scheduled for June 21-22, 2013 in Granbury, Texas. He distributed the draft agenda.
City Council/Managment Team photos - July 16, 2013

2. Discussion of Regular Agenda items

3. Discuss recommended changes to the Guide for DeSoto Public Officials, Code of Conduct Ordinance, Code of Conduct Complaint Form, and Criminal Background Check criteria

Guide for DeSoto Public Officials

Code of Conduct Ordinance

Code of Conduct Complaint Form

Criminal Background Check Criteria

Ms. Stallings presented the Council an overview of the recommended changes and additions to the DeSoto Guide for Public Officials, Code of Conduct Ordinance, Background check criteria and the Code of Conduct Complaint Form. Note: The Code of Conduct Complaint Form did not have any changes.

Council discussion/clarification regarding meals, transportation and lodging for City Councilmembers, "substantial interest", the acceptance of "gifts" (City Attorney will provide clarification on amount), background checks (time period, costs, and whether or not the check will be performed before or after selection of volunteer), and moral turpitude.

4. Brief Council on the result of a Residential Aesthetics Survey conducted to determine what other cities in the Metroplex are doing to address residential aesthetics

Due to time constraints, this item was moved to the next scheduled agenda.

5. Presentation of construction of Corner Theatre Restrooms

Renee Johnson, Parks and Recreation Managing Director and Doug Hawkins from BRW Architects, gave a brief overview of the renovation of the Corner Theatre Restroom Project.

6. Discussion pertaining to amending the agreement with Chocolate Mint Foundation for the B.R.A.W.L. Boxing program

Due to time constraints, this item was moved to the next scheduled agenda.

7. Consider revised Job Description for the proposed Marketing Manager position

Due to time constaints, this item was moved to the next scheduled agenda.

8. Discuss and Consider the prospect of developing an RFP for a Master Public Art Plan

Due to time constraints, this time was moved to the next scheduled agenda.

B. REGULAR SESSION - CALL TO ORDER

Roll Call: 7 members present, 0 members absent, 0 members excused.

Mayor Sherman called the meeting to order at 7:00pm.

1. Invocation by: Curt Krohn, Faith Bible Church

2. Pledge of Allegiance led by Councilmember James Zander

3. Introduction of Ambassador: Billy Hawkins, Parks and Recreation

Billy is a ten year, full-time employee of the City of DeSoto Parks Department and has been in his current position as a Senior Service Provider for City Hall since 2011. Prior to his employment with the City, Billy worked as a Salt Water Fish and Tank Specialist for Green's Pets of DeSoto. Billy has lived in Waxahachie since 1984 and loves to serve the citizens of his community and DeSoto. In his spare time, he enjoys spending time with his friends and having a good time bowling, hunting and fishing.

C. PRESENTATIONS

1. Presentation to outgoing Councilmember, Sandy Respess - Place 5

Ms. Morris read the agenda caption and introduced Mayor Sherman who made the presentation.

2. Presentation to outgoing Mayor Pro Tem, Denise Valentine - Place 3

Ms. Morris read the agenda caption and introduced Mayor Sherman who made the presentation.

3. Presentation of Proclamation in recognition of Police Week and Peace Officer Memorial Day

Proclamation

Ms. Morris read the agenda caption and introduced Mayor Sherman who presented the proclamation to Chief Joseph Costa.

4. Presentation of the April 2013 Financial report and 2nd Quarter Investment Report

April 2013 Financial Report

2nd Quarter Investment Report

Ms. Morris read the agenda caption and introduced Tracy Cormier, Accounting Manager and Edena Atmore, Financial Director, who presented the reports.

Council discussion regarding the investment pool of funds (unspent funds from the General Fund; bond funds; internal funds; water sewer, etc.) and the percentage of each fund as it relates to the investment pool of funds.

Mayor Sherman commended the City Manager and Finance Director on their excellent efforts with regards to the City's rating, and he discussed the retirement of the bonds.

F. REGULAR AGENDA - PART 1 - ELECTION PROTOCOL

1. Consider a Resolution to canvass results of the General Election conducted on May 11, 2013 for Mayor Place 1 and Councilmember Place 3 per the Texas Election Code.

Management Report

Ms. Morris read the agenda caption and presented the staff report.

Motion to Approve the Resolution to canvass the returns and declare the official results of the General Election conducted on May 11, 2013 for the positions of Mayor Place One and Councilmember Place Three and declaring Carl Sherman elected as Mayor Place One and Kristine Clark elected as Councilmember Place Three for a term of three (3) years. Moved by Councilmember Ledbetter, seconded by Councilmember McCowan.

Vote to Approve the Resolution to canvass the returns and declare the official results of the General Election conducted on May 11, 2013 for the positions of Mayor Place One and Councilmember Place Three and declaring Carl Sherman elected as Mayor Place One and Kristine Clark elected as Councilmember Place Three for a term of three (3) years. (Approved)

2. Presentation of Certificate of Election to newly elected Mayor and City Councilmember Place 3 per the Texas Election Code.

Management Report

Ms. Morris read the agenda caption and presented the staff report. No voting required.

3. Conduct Oath of Office for newly elected Mayor and City Councilmember Place 3 per the Texas Constitution.

Management Report

Ms. Morris read the agenda caption and introduced Chief Justice Carolyn Wright who performed Councilmember Elect Kristine Clark's Oath of Office. Ms. Morris conducted the Oath of Office for Mayor Carl Sherman as he begins his second term as Mayor. No voting action required.

4. Consider adoption of City Council Rules of Procedure and Order of Business as prescribed by the DeSoto City Charter.

Roll Call: 7 members present, 0 members absent, 0 members excused.

Councilmember Clark took her position upon the dais.

Ms. Morris read the agenda caption and presented the report.

Motion to approve the City Council Rules of Procedure and Order of Business as prescribed in the City Charter for the City of DeSoto and Resolution 02-64. Moved by Councilmember McCowan, seconded by Councilmember Respess.

Vote to approve the City Council Rules of Procedure and Order of Business as prescribed in the City Charter for the City of DeSoto and Resolution 02-64. (Approved)

Management Report

D. CONSENT AGENDA Items are listed on the Consent Agenda by the City Manager and are recommended to the City Council for single vote approval. An item may be removed from the Consent Agenda for separate vote at the request of a Councilmember, the Mayor, or the City Manager.

Submitted for Council consideration are minutes from the DeSoto City Council and the City Council Ethics Ad Hoc Committee as well as consider an Ordinance to order a Run-Off City Election for June 15, 2013 for the election of City Councilmember Place 5 and to enter into a Joint Run-Off Election Agreement and Election Services Contract with Dallas County Elections Department.

Motion to approve items as submitted. Moved by Councilmember Respess, seconded by Councilmember McCowan.

Vote to approve items as submitted. (Approved)

1. Approval of City Council Minutes

a. Regular Meeting - 05-07-13

May 7, 2013 Meeting Minutes

b. Special Meeting - N/A

2. Acceptance of Board and Commission Minutes

a. Arts Commission - N/A

b. Building and Standards Commission - N/A

c. Civil Service Commission - N/A

d. DeSoto Economic Development - N/A

e. DeSoto, Texas Historical Foundation - N/A

f. Keep DeSoto Beautiful - N/A

g. Library Advisory Board - N/A

h. Park Development Corporation - N/A

i. Planning and Zoning - N/A

j. Zoning Board of Adjustment - N/A

3. Other Items

d. Consider an Ordinance to order a Run-Off City Election for June 15, 2013 for the election of City Councilmember Place 5 and to enter into a Joint Run-Off Election Agreement and Election Services Contract with Dallas County Elections Department.

Management Report

E. PUBLIC HEARINGS

No items scheduled for this agenda.

F. REGULAR AGENDA - PART 2 - New Business

1. Consider authorizing the Mayor to execute a construction contract with Ark Contracting Services in the amount of $1,017,494 and establish a total project budget in the amount of $1,156,459 for the Ten Mile Creek Drainage Channel Maintenance Project.

Management Report

Ms. Morris read the agenda item and introduced Crystal Owens, City Engineer, who presented the staff report.

Council discussion regarding the material testings, inspections and surveying, improvements being maintained on an ongoing basis, the funding, and the restoration of the channel, per an agreement with the United States Corps of Engineers approximately 18 years ago. Mayor Sherman also discussed Ten Mile Creek and the City capitalizing on its natural resource.

Motion to authorize the Mayor to execute the construction contract with ARK Contracting Services in the amount of $1,017,494 (construction + contingency) and establish a total project budget in the amount of $1,156,459 for the Ten Mile Creek Drainage Channel Maintenance Project Moved by Councilmember McCowan, seconded by Councilmember Respess.

Vote to authorize the Mayor to execute the construction contract with ARK Contracting Services in the amount of $1,017,494 (construction + contingency) and establish a total project budget in the amount of $1,156,459 for the Ten Mile Creek Drainage Channel Maintenance Project (Approved)

2. Consider authorizing the Mayor to execute a contract with Advanced Paving, Inc., in the amount of $624,859.15 and establish a total project budget in the amount of $642,712.15 for the 2013 Street Reconstruction Project.

Management Report

Ms. Morris read the agenda caption and introduced Crystal Owens, City Engineer, who presented the staff report.

Council discussion regarding the alternate streets and whether they are included in the contract as well as why some streets are identified as "alternate" when they are included in the contract. Ms. Owens responded when the bids are opened, she includes them as an alternate as a precaution in case the funding does not support the alternates. It should be noted that all of the streets included in this project are graded "F". This project is scheduled to start the first week in June and scheduled to complete in 120 days in stages. Comments were also made regarding the costs being funded by Fund 419.

Motion to authorize the Mayor to execute the construction contract with Advanced Paving, Inc. in the amount of $624,859.15 (construction + contingency) and establish a total project budget in the amount of $642,712.15 for the 2013 Street Reconstruction Project. Moved by Councilmember Zander, seconded by Councilmember Respess.

Vote to authorize the Mayor to execute the construction contract with Advanced Paving, Inc. in the amount of $624,859.15 (construction + contingency) and establish a total project budget in the amount of $642,712.15 for the 2013 Street Reconstruction Project. (Approved)

3. Consider authorizing the Mayor to execute a construction contract with Cooper General Contractors, Inc., and establish a total project budget in the amount of $458,000 for the Corner Theatre Restroom Project.

Management Report

Ms. Morris read the agenda caption and introduced Renee Johnson, Parks and Recreation Managing Director, who presented the staff report.

Council discussion regarding the increase in cost for the project during which Ms. Johnson explained that after the feasibility study was conducted, it was deemed more appropriate for the restrooms to be constructed in the front of the theatre and it is also considered a fitness center expansion. Additionally, some councilmembers expressed concerns about the security features in the Corner Theatre. Council discussed the impact on activities and performances while the project is underway.

Motion to authorize the Mayor to execute the construction contract with Cooper General Contractors, Inc., and establish a total project budget in the amount of $458,000 for the Corner Theatre Restroom Project. Moved by Councilmember Ledbetter, seconded by Councilmember McCowan.

Vote to authorize the Mayor to execute the construction contract with Cooper General Contractors, Inc., and establish a total project budget in the amount of $458,000 for the Corner Theatre Restroom Project. (Approved)

4. Consider all matters incident and related to the issuance and sale of City of DeSoto, Texas Certificates of Obligation Bonds, Series 2013, including the adoption of an Ordinance authorizing the issuance of such bonds.

Management Report

Ms. Morris read the agenda caption and introduced Edena Atmore, Finance Director, who provided the staff report.

Council discussion regarding new bond issue which pays for the water and sewer infrastructure.

Motion to approve an Ordinance authorizing the issuance of City of DeSoto, Texas, Certificates of Obligation, Series 2013. Moved by Councilmember Respess, seconded by Councilmember Ledbetter.

Vote to approve an Ordinance authorizing the issuance of City of DeSoto, Texas, Certificates of Obligation, Series 2013. (Approved)

5. Consider all matters incident and related to the issuance and sale of City of DeSoto, Texas General Obligations Refunding Bonds, Series 2013, including the adoption of an Ordinance authorizing the issuance of such bonds and providing for the redemption of the obligations being refunded.

Management Report

Ms. Morris read the agenda caption and introduced Edena Atmore, Finance Director, who presented the report.

Council discussion regarding the net present value and the discount rate that was used. Jim Sabonis, First Southwest, who is the City of DeSoto's financial advisor, indicated that the true interest cost is 1.84%. Mr. Sabonis indicated that the City of DeSoto is performing and managed at an excellent (AA rating) level. Council also discussed the time period of the bonds to be funded which is June 20, 2013.

Motion to approve an Ordinance authorizing the issuance of the General Obligation Refunding Bonds, Series 2013 and the redemption of the obligations being refunded. Moved by Councilmember Zander, seconded by Councilmember Ledbetter.

Vote to approve an Ordinance authorizing the issuance of the General Obligation Refunding Bonds, Series 2013 and the redemption of the obligations being refunded. (Approved)

G. REGULAR AGENDA - Old Business

H. CITIZEN APPEARANCES

Gwendolyn Jones
1121 Fleming Court
Glenn Heights, TX

Allen Matthews
809 Raintree Lane
DeSoto, Texas 75115

I. ITEMS OF COMMUNITY INTEREST

J. ADJOURNMENT OF REGULAR SESSION

K. EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION

May 21, 2013 City Council Meeting 2013-05-21

Full agenda
Share this video

A. WORK SESSION

Roll Call: 7 members present, 0 members absent, 0 members excused.

Mayor Sherman called the meeting to order at 5:00pm.

Mayor Sherman asked that the City of DeSoto keep Oklahoma City and those affected by the recent tornado in our prayers.

1. Review of Master Agenda by City Manager

2. Discussion of Regular Agenda items

3. Discuss recommended changes to the Guide for DeSoto Public Officials, Code of Conduct Ordinance, Code of Conduct Complaint Form, and Criminal Background Check criteria

Guide for DeSoto Public Officials

Code of Conduct Ordinance

Code of Conduct Complaint Form

Criminal Background Check Criteria

4. Brief Council on the result of a Residential Aesthetics Survey conducted to determine what other cities in the Metroplex are doing to address residential aesthetics

Due to time constraints, this item was moved to the next scheduled agenda.

5. Presentation of construction of Corner Theatre Restrooms

Renee Johnson, Parks and Recreation Managing Director and Doug Hawkins from BRW Architects, gave a brief overview of the renovation of the Corner Theatre Restroom Project.

6. Discussion pertaining to amending the agreement with Chocolate Mint Foundation for the B.R.A.W.L. Boxing program

Due to time constraints, this item was moved to the next scheduled agenda.

7. Consider revised Job Description for the proposed Marketing Manager position

Due to time constaints, this item was moved to the next scheduled agenda.

8. Discuss and Consider the prospect of developing an RFP for a Master Public Art Plan

Due to time constraints, this time was moved to the next scheduled agenda.

B. REGULAR SESSION - CALL TO ORDER

Roll Call: 7 members present, 0 members absent, 0 members excused.

Mayor Sherman called the meeting to order at 7:00pm.

1. Invocation by: Curt Krohn, Faith Bible Church

2. Pledge of Allegiance led by Councilmember James Zander

3. Introduction of Ambassador: Billy Hawkins, Parks and Recreation

C. PRESENTATIONS

1. Presentation to outgoing Councilmember, Sandy Respess - Place 5

Ms. Morris read the agenda caption and introduced Mayor Sherman who made the presentation.

2. Presentation to outgoing Mayor Pro Tem, Denise Valentine - Place 3

Ms. Morris read the agenda caption and introduced Mayor Sherman who made the presentation.

3. Presentation of Proclamation in recognition of Police Week and Peace Officer Memorial Day

Proclamation

Ms. Morris read the agenda caption and introduced Mayor Sherman who presented the proclamation to Chief Joseph Costa.

4. Presentation of the April 2013 Financial report and 2nd Quarter Investment Report

April 2013 Financial Report

2nd Quarter Investment Report

Ms. Morris read the agenda caption and introduced Tracy Cormier, Accounting Manager and Edena Atmore, Financial Director, who presented the reports.

Mayor Sherman commended the City Manager and Finance Director on their excellent efforts with regards to the City's rating, and he discussed the retirement of the bonds.

F. REGULAR AGENDA - PART 1 - ELECTION PROTOCOL

1. Consider a Resolution to canvass results of the General Election conducted on May 11, 2013 for Mayor Place 1 and Councilmember Place 3 per the Texas Election Code.

Management Report

Ms. Morris read the agenda caption and presented the staff report.

2. Presentation of Certificate of Election to newly elected Mayor and City Councilmember Place 3 per the Texas Election Code.

Management Report

Ms. Morris read the agenda caption and presented the staff report. No voting required.

3. Conduct Oath of Office for newly elected Mayor and City Councilmember Place 3 per the Texas Constitution.

Management Report

4. Consider adoption of City Council Rules of Procedure and Order of Business as prescribed by the DeSoto City Charter.

Roll Call: 7 members present, 0 members absent, 0 members excused.

Councilmember Clark took her position upon the dais.

Ms. Morris read the agenda caption and presented the report.

Vote to approve the City Council Rules of Procedure and Order of Business as prescribed in the City Charter for the City of DeSoto and Resolution 02-64. (Approved)

Management Report

D. CONSENT AGENDA Items are listed on the Consent Agenda by the City Manager and are recommended to the City Council for single vote approval. An item may be removed from the Consent Agenda for separate vote at the request of a Councilmember, the Mayor, or the City Manager.

Motion to approve items as submitted. Moved by Councilmember Respess, seconded by Councilmember McCowan.

Vote to approve items as submitted. (Approved)

1. Approval of City Council Minutes

a. Regular Meeting - 05-07-13

May 7, 2013 Meeting Minutes

b. Special Meeting - N/A

2. Acceptance of Board and Commission Minutes

a. Arts Commission - N/A

b. Building and Standards Commission - N/A

c. Civil Service Commission - N/A

d. DeSoto Economic Development - N/A

e. DeSoto, Texas Historical Foundation - N/A

f. Keep DeSoto Beautiful - N/A

g. Library Advisory Board - N/A

h. Park Development Corporation - N/A

i. Planning and Zoning - N/A

j. Zoning Board of Adjustment - N/A

3. Other Items

a. City Council Ethics Ad Hoc Committee Minutes - 03-19-13

March 19, 2013 Meeting Minutes

b. City Council Ethics Ad Hoc Committee Minutes - 04-23-13

April 23, 2013 Meeting Minutes

c. City Council Ethics Ad Hoc Committee Minutes - 05-09-13

May 9, 2013 Minutes

d. Consider an Ordinance to order a Run-Off City Election for June 15, 2013 for the election of City Councilmember Place 5 and to enter into a Joint Run-Off Election Agreement and Election Services Contract with Dallas County Elections Department.

Management Report

E. PUBLIC HEARINGS

No items scheduled for this agenda.

F. REGULAR AGENDA - PART 2 - New Business

1. Consider authorizing the Mayor to execute a construction contract with Ark Contracting Services in the amount of $1,017,494 and establish a total project budget in the amount of $1,156,459 for the Ten Mile Creek Drainage Channel Maintenance Project.

Management Report

Ms. Morris read the agenda item and introduced Crystal Owens, City Engineer, who presented the staff report.

2. Consider authorizing the Mayor to execute a contract with Advanced Paving, Inc., in the amount of $624,859.15 and establish a total project budget in the amount of $642,712.15 for the 2013 Street Reconstruction Project.

Management Report

Ms. Morris read the agenda caption and introduced Crystal Owens, City Engineer, who presented the staff report.

3. Consider authorizing the Mayor to execute a construction contract with Cooper General Contractors, Inc., and establish a total project budget in the amount of $458,000 for the Corner Theatre Restroom Project.

Management Report

Ms. Morris read the agenda caption and introduced Renee Johnson, Parks and Recreation Managing Director, who presented the staff report.

4. Consider all matters incident and related to the issuance and sale of City of DeSoto, Texas Certificates of Obligation Bonds, Series 2013, including the adoption of an Ordinance authorizing the issuance of such bonds.

Management Report

Ms. Morris read the agenda caption and introduced Edena Atmore, Finance Director, who provided the staff report.

Council discussion regarding new bond issue which pays for the water and sewer infrastructure.

Motion to approve an Ordinance authorizing the issuance of City of DeSoto, Texas, Certificates of Obligation, Series 2013. Moved by Councilmember Respess, seconded by Councilmember Ledbetter.

Vote to approve an Ordinance authorizing the issuance of City of DeSoto, Texas, Certificates of Obligation, Series 2013. (Approved)

5. Consider all matters incident and related to the issuance and sale of City of DeSoto, Texas General Obligations Refunding Bonds, Series 2013, including the adoption of an Ordinance authorizing the issuance of such bonds and providing for the redemption of the obligations being refunded.

Management Report

Ms. Morris read the agenda caption and introduced Edena Atmore, Finance Director, who presented the report.

Vote to approve an Ordinance authorizing the issuance of the General Obligation Refunding Bonds, Series 2013 and the redemption of the obligations being refunded. (Approved)

G. REGULAR AGENDA - Old Business

H. CITIZEN APPEARANCES

Gwendolyn Jones
1121 Fleming Court
Glenn Heights, TX

Allen Matthews
809 Raintree Lane
DeSoto, Texas 75115

May 21, 2013 City Council Meeting 2013-05-21

Link

Social

Embed

Download

Download Selected Item