Video index
AGENDA
Roll Call: 6 members present, 1 members absent, 0 members excused.
I. Convene into Open Session
Mayor Sherman called the meeting to order at 5:07pm.
Mayor Pro Tem Ledbetter was not present at the call of the meeting.
II. Objectives
City Engineer Crystal Owens reviewed the agenda for the evening.
III. Review of Current CIP Projects
2013 CIP - Fire Station 262
2013 CIP - Alley Pavement Condition Report
2013 CIP Parks and Recreation
2013 CIP - Bond Election Impact Analysis Summary
Alley Reconstruction Program:
The following areas were discussed:
*Current Infrastructure
*Alley Grades (A, C, F)
*Goals (to maintain alleys of a Grade C or better, establish a replacement program to address all Grade F alleys, annual funding level to maintain Grade C alleys)
*Current Alley Conditions
*Comparison
*Cost ($4.2 million estimated to remove/replacement of 7.2 miles of alleyway)
Recommendations:
a. 1 million each year for five (5) years in FY 2014-2018, update City Council of the need for a 5th year as program approaches completion.
b. Increase the Operating Budget.
Ms. Owens displayed a map depicting the City of DeSoto alleys which rate a Grade F and the districts which they affect. Ms. Owens also discussed the need for a plan in the event a Bond Referendum does not pass with the voters.
Council discussed the inclusion of a line item in the Operating Budget to replace the Grade C alleys in the amount of $60,000-$100,000 annually.
Council discussion and consensus to move forward with addressing the Grade "F" alleys. There was also discussion regarding not to "bundle" bonds or to "bundle" bonds that are similar.
Council discussion regarding the construction of new alleys and the potential of not being able to accommodate the new trash vehicles and if there is a correlation between the condition of the alleys and accidents, the strategy in which to target the repair of the alleys, ensuring that citizens are aware of the strategies (i.e. a particular area may not be complete in the first year, but the fourth year.), investigation of grants available (i.e. grants involving socio-economic levels or for seniors), the possibility of the Mayor speaking with Congresswoman Johnson's office to find out if any grants are available, the return on investment (i.e. increased property value), the "lock in" of a rate versus variable rate changes, and options if bond referendum does not pass.
Mayor Pro Tem Ledbetter arrived at 5:34pm.
Roll Call: 7 members present, 0 members absent, 0 members excused.
Park improvement:
Council discussion regarding City owned land reserved to park space, if there is anything extending into the southwest portion of the City, north of Belt Line Road, concerns with Roy Orr Trail lighting, signage and unpaved parts of the trail (Note: Mile markers with GIS system and working with 911 to identify), Pleasant Run Road bridge with regards to the trail (i.e. not going under the bridge), and new developers putting in trails that can tie into the City of DeSoto trail system.
Council also discussed the feasibility of funds being used from the Hotel Occupancy Fund verses a Bond, site location, the business model used by baseball and football and the Facility Use Agreements with regards to concessions, the possibility of an Aquatic Center with the collaboration with the DeSoto Independent School District (DISD) and Economic Development Corporation (EDC) partnerships with sister cities. It was also mentioned that citizens are interested in a "family" experience. (i.e. City of Mansfield Parks and Recreation).
Park Improvements:
Renee Johnson and Camiron Smith provided the presentation.
The Needs Assessment was reviewed, highlighting the following:
*Park and Recreation Facilities most visited (Recreation Center)
*Favorite Adult Outdoor Recreational Activities (trails)
*Favorite Child Outdoor Recreational Activities (trails)
*Most needed park facilities (indoor aquatic center)
*Standard based need analysis - Park acreage
It was discussed that as the facility ages, preparations are needed to maintain the assets in the City.
Camiron Smith reviewed and highlighted the following:
CIP Preliminary Descriptions/Priorities
*Trails (Mantlebrook Park Trail, Roy Orr Trail Wintergreen Connection, DeSoto Ranch Nature Trail, and Roy Orr Trail Alpine Drive Connection)
*Multi-Generational Recreation and Aquatic Center
*Meadowcreek Park
*Briarwood North Park
*Briarwood Park
BMX Restrooms:
Grimes Park - BMX ($572,000) total
Restroom only - $344,000
Concession only - $116,000
Restroom and Concession - $460,000
Pavillion Gathering Space - $112,000
Consensus of Council regarding Parks and Recreation recommendation:
Councilmember Proctor - Interested in all facets.
Mayor Pro Tem Ledbetter - In favor of all 3 and open to bundling bonds.
Councilmember McCowan - In favor of 3; heavily in favor of the Aquatic Center.
Councilmember Zander - In favor of all 3.
Councilmember Clark - In favor of all 3.
Councilmember North - In favor of all 3 - heavily in favor of Trails.
Mayor Sherman - Concur with the City Council.
Jerry Duffield, Fire Chief, gave the presentation for Remodel/Relocation of Station 262, highlighting the following:
*Open in 1989
*Designed without female facilities
*Small Day Room and bedrooms
*Small Captain's Office
*Reviewed location of storage areas
Additional needs:
*Enclosed bunker gear locker room for protection of fire gear
*Bunker gear Wash Room (new station would provide)
*Dedicated workout area
*Reviewed National Standards (ISO insurance services office, NFPA - National Fire Protection Association)
* Reviewed Comparisons (Remodel versus Relocation of the Station 262)
Council discussions regarding whether or not any of the improvements or relocation would improve response time (answer=No), the impact of insurance premium costs, needs of the diverse workforce (i.e. women firefighters), costs associated with funding at this time versus a later date, safety of the facility to participate in exercise facilities and unsafe work environments.
Council consensus:
Councilmember North: In favor of going forward with doing whatever is needed as soon as possible.
Councilmember Proctor: In favor. She also indicated that she would like to visit the fire station.
Mayor Pro Tem Ledbetter: In favor. She also indicated to Councilmember Proctor that it would be helpful to see Station 262 to get more a visual. She reminded the Council that they have had developers look at the corner; however, the Council at that time rejected the proposal and it is part of the Governor's Economic Incentive. She also wanted to note that DeSoto is ready and may be proactive moving it.
Councilmember McCowan: In favor.
Councilmember Zander: Not in favor.
Councilmember Clark: Indicated she would like to move forward to look at the possibility in more detail.
Mayor Sherman: In favor of going forward; however, interested in the actual cost.
Councilmember Zander reminded Council that the City Council is currently moving for at $12.5 million.
Mayor Sherman called for a ten minute break at 7:01pm.
Mayor Sherman reconvened the meeting at 7:12pm and noted that the Assistant to the City Manager, Lora Stallings, was now sitting in for the City Manager, Tarron Richardson.
IV. Citizen Input Results
862 responses received
80% people responded to these items:
Alley, Westmoreland, BMX, Parkerville, Pleasant Run, Fire Station, Aquatic Center, Park Improvements
Mayor Pro Tem Ledbetter made the observation that most of the responses from the "mail-in" survey cards commented on the artwork on the survey and the individuals who responded online did not make any comments. Also, that she found it interesting where citizens thought traffic signals should be placed.
Councilmember Clark added that she would like to see an "undecided" category in the future.
V. Discussion of Specific Projects * Chattey Road * Dallas County MCIP Call for Projects
Note: Chattey Road - Moving forward with Chattey Road as part of the Certificate of Obligation (CO) and sell the initial $2 million from Water and Sewer and remaining $4 million of the $6 million coming from CO bonds once the design process begins.
*Dallas County Major Capital Improvement Program (MCIP)
The projects that were submitted to MCIP were:
1. Polk Street (2 northbound lanes between Centre Park and Danieldale Road
2. Hampton Road from Parkerville to South City Limits
3. Westmoreland from Belt Line Road to Parkerville
4. Northwest piece of Veloweb Trail
It should be noted that 4 projects scored well; however, Dallas County has not made a commitment at the time of this meeting but has made the recommendation to set aside $8-$10 million for our participation in the program.
*Pleasant Run Road, Parkerville Road
Council discussion regarding financial impact and the consensus was:
Councilmember Zander: Recused himself from providing thoughts on Pleasant Run Road due to his personal interest (owns several properties on Pleasant Run Road); however, regarding Parkerville Road, he is against.
Councilmember McCowan: In favor of Pleasant Run Road improvements because of the traffic counts; however, against Parkerville Road as a priority.
Mayor Pro Tem Ledbetter: In favor of Pleasant Run Road and Parkerville Road. She indicated that she has a concern with children crossing the street and whether or not widening includes sidewalks.
Councilmember Proctor: In support of Pleasant Run Road and against Parkerville Road.
Councilmember North: In support of Pleasant Run Road and Parkerville Road noting the new subdivision and two sections left to complete Parkerville Road in addition to school traffic and regular traffic.
Councilmember Clark: In support of both Pleasant Run Road and Parkerville Road noting traffice and new subdivisions.
Mayor Sherman: In favor of Pleasant Run Road and Parkerville Road.
VI. Financial Implication of FY 2014-2018 CIP
Edena Atmore, Finance Director, gave the presentation.
Reviewed the Bond Election Impact Analysis Summary - First Southwest
(Keep in mind that this information is for informational purposes only)
Assumptions
There was a healthy discussion regarding investments and bond election impact has for DeSoto and the cautions on developing land, exploring new possibilities, acquiring property and there is no interest, giving the citizens a choice in what they want to see if the community and educating the public about the choices and there being disconnect with the city and citizens and getting them to buy in, and taking on debt within the city.
Councilmember McCowan was strongly in support of getting developers to look at the eye sores at the entrance of our city.
Council discussion regarding the following: (numbers are approximate)
$24 million (GO Bonds)
$4 million (Chattey Road - CO)
$8-10 million (MCIP)
$6 million (possible land acquisition)
It was also discussed in having less debt and possible land acquisition (i.e. remove Parkerville Road or Pleasant Run-both which are approximately $6 million).
The City Manager indicated that he would review possible options and opportunities for land acquisition and provide dates and timelines for the May 2014 Election if necessary.
VII. Adjournment
Mayor Sherman adjourned the meeting at 8:39pm.
Nov 21, 2013 City Council Meeting - 2013-11-21 - Capital Improvement Plan (Special Meeting)
Full agenda
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AGENDA
Roll Call: 6 members present, 1 members absent, 0 members excused.
I. Convene into Open Session
Mayor Sherman called the meeting to order at 5:07pm.
Mayor Pro Tem Ledbetter was not present at the call of the meeting.
II. Objectives
City Engineer Crystal Owens reviewed the agenda for the evening.
III. Review of Current CIP Projects
2013 CIP - Fire Station 262
2013 CIP - Alley Pavement Condition Report
2013 CIP Parks and Recreation
2013 CIP - Bond Election Impact Analysis Summary
Alley Reconstruction Program:
The following areas were discussed:
*Current Infrastructure
*Alley Grades (A, C, F)
*Goals (to maintain alleys of a Grade C or better, establish a replacement program to address all Grade F alleys, annual funding level to maintain Grade C alleys)
*Current Alley Conditions
*Comparison
*Cost ($4.2 million estimated to remove/replacement of 7.2 miles of alleyway)
Recommendations:
a. 1 million each year for five (5) years in FY 2014-2018, update City Council of the need for a 5th year as program approaches completion.
b. Increase the Operating Budget.
Ms. Owens displayed a map depicting the City of DeSoto alleys which rate a Grade F and the districts which they affect. Ms. Owens also discussed the need for a plan in the event a Bond Referendum does not pass with the voters.
Council discussed the inclusion of a line item in the Operating Budget to replace the Grade C alleys in the amount of $60,000-$100,000 annually.
Council discussion and consensus to move forward with addressing the Grade "F" alleys. There was also discussion regarding not to "bundle" bonds or to "bundle" bonds that are similar.
Council discussion regarding the construction of new alleys and the potential of not being able to accommodate the new trash vehicles and if there is a correlation between the condition of the alleys and accidents, the strategy in which to target the repair of the alleys, ensuring that citizens are aware of the strategies (i.e. a particular area may not be complete in the first year, but the fourth year.), investigation of grants available (i.e. grants involving socio-economic levels or for seniors), the possibility of the Mayor speaking with Congresswoman Johnson's office to find out if any grants are available, the return on investment (i.e. increased property value), the "lock in" of a rate versus variable rate changes, and options if bond referendum does not pass.
Mayor Pro Tem Ledbetter arrived at 5:34pm.
Roll Call: 7 members present, 0 members absent, 0 members excused.
Park improvement:
Council discussion regarding City owned land reserved to park space, if there is anything extending into the southwest portion of the City, north of Belt Line Road, concerns with Roy Orr Trail lighting, signage and unpaved parts of the trail (Note: Mile markers with GIS system and working with 911 to identify), Pleasant Run Road bridge with regards to the trail (i.e. not going under the bridge), and new developers putting in trails that can tie into the City of DeSoto trail system.
Council also discussed the feasibility of funds being used from the Hotel Occupancy Fund verses a Bond, site location, the business model used by baseball and football and the Facility Use Agreements with regards to concessions, the possibility of an Aquatic Center with the collaboration with the DeSoto Independent School District (DISD) and Economic Development Corporation (EDC) partnerships with sister cities. It was also mentioned that citizens are interested in a "family" experience. (i.e. City of Mansfield Parks and Recreation).
Park Improvements:
Renee Johnson and Camiron Smith provided the presentation.
The Needs Assessment was reviewed, highlighting the following:
*Park and Recreation Facilities most visited (Recreation Center)
*Favorite Adult Outdoor Recreational Activities (trails)
*Favorite Child Outdoor Recreational Activities (trails)
*Most needed park facilities (indoor aquatic center)
*Standard based need analysis - Park acreage
It was discussed that as the facility ages, preparations are needed to maintain the assets in the City.
Camiron Smith reviewed and highlighted the following:
CIP Preliminary Descriptions/Priorities
*Trails (Mantlebrook Park Trail, Roy Orr Trail Wintergreen Connection, DeSoto Ranch Nature Trail, and Roy Orr Trail Alpine Drive Connection)
*Multi-Generational Recreation and Aquatic Center
*Meadowcreek Park
*Briarwood North Park
*Briarwood Park
BMX Restrooms:
Grimes Park - BMX ($572,000) total
Restroom only - $344,000
Concession only - $116,000
Restroom and Concession - $460,000
Pavillion Gathering Space - $112,000
Consensus of Council regarding Parks and Recreation recommendation:
Councilmember Proctor - Interested in all facets.
Mayor Pro Tem Ledbetter - In favor of all 3 and open to bundling bonds.
Councilmember McCowan - In favor of 3; heavily in favor of the Aquatic Center.
Councilmember Zander - In favor of all 3.
Councilmember Clark - In favor of all 3.
Councilmember North - In favor of all 3 - heavily in favor of Trails.
Mayor Sherman - Concur with the City Council.
Jerry Duffield, Fire Chief, gave the presentation for Remodel/Relocation of Station 262, highlighting the following:
*Open in 1989
*Designed without female facilities
*Small Day Room and bedrooms
*Small Captain's Office
*Reviewed location of storage areas
Additional needs:
*Enclosed bunker gear locker room for protection of fire gear
*Bunker gear Wash Room (new station would provide)
*Dedicated workout area
*Reviewed National Standards (ISO insurance services office, NFPA - National Fire Protection Association)
* Reviewed Comparisons (Remodel versus Relocation of the Station 262)
Council discussions regarding whether or not any of the improvements or relocation would improve response time (answer=No), the impact of insurance premium costs, needs of the diverse workforce (i.e. women firefighters), costs associated with funding at this time versus a later date, safety of the facility to participate in exercise facilities and unsafe work environments.
Council consensus:
Councilmember North: In favor of going forward with doing whatever is needed as soon as possible.
Councilmember Proctor: In favor. She also indicated that she would like to visit the fire station.
Mayor Pro Tem Ledbetter: In favor. She also indicated to Councilmember Proctor that it would be helpful to see Station 262 to get more a visual. She reminded the Council that they have had developers look at the corner; however, the Council at that time rejected the proposal and it is part of the Governor's Economic Incentive. She also wanted to note that DeSoto is ready and may be proactive moving it.
Councilmember McCowan: In favor.
Councilmember Zander: Not in favor.
Councilmember Clark: Indicated she would like to move forward to look at the possibility in more detail.
Mayor Sherman: In favor of going forward; however, interested in the actual cost.
Councilmember Zander reminded Council that the City Council is currently moving for at $12.5 million.
Mayor Sherman called for a ten minute break at 7:01pm.
Mayor Sherman reconvened the meeting at 7:12pm and noted that the Assistant to the City Manager, Lora Stallings, was now sitting in for the City Manager, Tarron Richardson.
IV. Citizen Input Results
862 responses received
80% people responded to these items:
Alley, Westmoreland, BMX, Parkerville, Pleasant Run, Fire Station, Aquatic Center, Park Improvements
Mayor Pro Tem Ledbetter made the observation that most of the responses from the "mail-in" survey cards commented on the artwork on the survey and the individuals who responded online did not make any comments. Also, that she found it interesting where citizens thought traffic signals should be placed.
Councilmember Clark added that she would like to see an "undecided" category in the future.
V. Discussion of Specific Projects * Chattey Road * Dallas County MCIP Call for Projects
Note: Chattey Road - Moving forward with Chattey Road as part of the Certificate of Obligation (CO) and sell the initial $2 million from Water and Sewer and remaining $4 million of the $6 million coming from CO bonds once the design process begins.
*Dallas County Major Capital Improvement Program (MCIP)
The projects that were submitted to MCIP were:
1. Polk Street (2 northbound lanes between Centre Park and Danieldale Road
2. Hampton Road from Parkerville to South City Limits
3. Westmoreland from Belt Line Road to Parkerville
4. Northwest piece of Veloweb Trail
It should be noted that 4 projects scored well; however, Dallas County has not made a commitment at the time of this meeting but has made the recommendation to set aside $8-$10 million for our participation in the program.
*Pleasant Run Road, Parkerville Road
Council discussion regarding financial impact and the consensus was:
Councilmember Zander: Recused himself from providing thoughts on Pleasant Run Road due to his personal interest (owns several properties on Pleasant Run Road); however, regarding Parkerville Road, he is against.
Councilmember McCowan: In favor of Pleasant Run Road improvements because of the traffic counts; however, against Parkerville Road as a priority.
Mayor Pro Tem Ledbetter: In favor of Pleasant Run Road and Parkerville Road. She indicated that she has a concern with children crossing the street and whether or not widening includes sidewalks.
Councilmember Proctor: In support of Pleasant Run Road and against Parkerville Road.
Councilmember North: In support of Pleasant Run Road and Parkerville Road noting the new subdivision and two sections left to complete Parkerville Road in addition to school traffic and regular traffic.
Councilmember Clark: In support of both Pleasant Run Road and Parkerville Road noting traffice and new subdivisions.
Mayor Sherman: In favor of Pleasant Run Road and Parkerville Road.
VI. Financial Implication of FY 2014-2018 CIP
Edena Atmore, Finance Director, gave the presentation.
Reviewed the Bond Election Impact Analysis Summary - First Southwest
(Keep in mind that this information is for informational purposes only)
Assumptions
There was a healthy discussion regarding investments and bond election impact has for DeSoto and the cautions on developing land, exploring new possibilities, acquiring property and there is no interest, giving the citizens a choice in what they want to see if the community and educating the public about the choices and there being disconnect with the city and citizens and getting them to buy in, and taking on debt within the city.
Councilmember McCowan was strongly in support of getting developers to look at the eye sores at the entrance of our city.
Council discussion regarding the following: (numbers are approximate)
$24 million (GO Bonds)
$4 million (Chattey Road - CO)
$8-10 million (MCIP)
$6 million (possible land acquisition)
It was also discussed in having less debt and possible land acquisition (i.e. remove Parkerville Road or Pleasant Run-both which are approximately $6 million).
The City Manager indicated that he would review possible options and opportunities for land acquisition and provide dates and timelines for the May 2014 Election if necessary.
VII. Adjournment
Mayor Sherman adjourned the meeting at 8:39pm.
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